South Carolina Grade Two Gifted and Talented Testing Program Pretest Workshop

1. Presenters: Joe Adduci and Sue Rawls South Carolina Grade TwoGifted and Talented Testing Program Pretest Workshop

2. HMH Riverside South Carolina Team SC Department Of Education • Sue RawlsAssessment Consultant Executive sue.rawls@hmhco.com Phone: 704.620.8262Joe AdduciProject Manager Joseph.Adduci@hmhco.comPhone: 800.767.8420 ext. 6366 • Fred ValenzuelaManager, Contract Operations Alfred.Valenzuela@hmhco.comPhone: 800.767.8420 ext. 7785 • Carolyn RayOffice of Assessment212-A Rutledge Building1429 Senate StreetColumbia, SC 29201cray@ed.sc.gov Phone: 803-734-8294 • Susan CreightonOffice of Assessmentscreight@ed.sc.gov Phone: 803-734-8535

3. Purpose of this Testing Program For selection into Gifted and Talented program Students enrolled in grade 2 are to take a norm-referenced aptitude test and achievement test. State provides CogAT Form 7, Level 8 and Iowa Form F Core Battery, Level 7 tests to students. Who to test Regulation 43-220 requires districts to screen all Grade 2 students by reviewing census aptitude and achievement test scores.

4. Houghton Mifflin Harcourt South Carolina Grade 2 Norm-Reference Testing Program Website http://www.hmhco.com/country/us/south-carolina You can find an electronic version of the following on the Gifted and Talented Web Site: • Test Coordinator Manual • Pretest workshop PowerPoint • SC Gifted and Talented Best Practices Manual • Test security affidavit for DTCs and STCs • Test security affidavit for TAs • Optional test security affidavit for monitors (not required) • Test Security Violation Forms

5. Schedule and Testing Information

6. 2014 Schedule of Important Dates (TCM page iii)

7. Security Checklist Recommendation (TCM page 3) * It is recommended that you make a copy of the security checklist for your records.

8. CogAT Testing Information (TCM page 6, top)

9. IA Testing Information (TCM page 6, bottom)

10. Suggested Testing Schedule (TCM page 17)

11. What’s New for 2014-15 Testing Window?

12. What’s New for 2014? (TCM page iv) Testing Window: 10/22 – 11/13 Information about the new tests: page 2 Correcting birth date or other demographic info: page 28 Student Transfers: page 35 2014-15 Test Security Violation Action Form: page 55 2014 Agreement to Maintain Test Security and Confidentiality for District Test Coordinators and School Test Coordinators, Test Administrators and Testing Monitors: pages 57-62 Districts will receive Student Profile Narrative paper copies in mid-January

13. Fall 2014 Test Administration Window Don’t forget ─ District can return test materials to Riverside for scoring as soon as they are ready to. You do not need to wait until November 17thto ship. Test Administration Last day to return materials for scoring

14. All boxes (building & district) will have a district box label All building boxes will be labeled with a yellow (IOWA Test Materials) or green (CogAT Test Materials) label IOWATest Materials Abbeville 60 0160 Building: Cherokee Trail Elem Building Code: 018 Box ___ of ___ Packing List in Box #1 of IOWA Test Materials CogAT Test Materials Abbeville 60 0160 Building: Cherokee Trail Elem Building Code: 018 Box ___ of ___ Packing List in Box #1 of IOWA Test Materials

15. Your District Box Count begins with the district box (box 1 of __ ) that includes the ancillary materials, district IOWA Booklets & IOWA DFA Overages. 1 4 2 3 4 4 4 4 1 2 3 3 3 3

16. Your District Box Count begins with the district box (box 1 of __ ) that includes the ancillary materials, district CogAT Booklets & CogAT DFA Overages. 1 4 4 3 4 2 4 4 1 3 2 3 3 3

17. Basic information to know Prior to Test Administration

18. Don’t forget − First in! First Out! • A “first in/first out” reporting approach will be used when shipping the results back to districts. • As long as you ship your materials to us by November 17, and there are no open issues with the materials, reports will arrive in your district no later than December 10. • Districts returning any test materials after November 17 or with open issues will receive their reports 10 business days after they are ready to be processed.

19. School Identification Sheets (GIS)(TCM page 66 – Appendix D) • Included in each District box are one blank for every five (5) buildings. • Included in each Building Box are two (2) per Building. One is pre-slugged and one is blank. • Please do NOT PHOTOCOPY the School/Building Identification Sheet. • Do NOT complete Box #4 as that is done by Riverside Scoring Center.

20. Grade/Class Identification Sheets (GIS)(TCM page 67 – Appendix E) • Included in each Building Package are two (2) blank Grade/Class Identification Sheets (GIS) for every twenty-two (22) students to be tested. • Please do NOT PHOTOCOPY the GIS. School Test Coordinators will have to contact the District Test Coordinators if more GIS documents are needed. • Do NOT complete the Class Code section of the GIS. • Do NOT complete Box #4 as that is done by Riverside Scoring Center.

21. Additional Test Materials Request Form(TCM page 72 – Appendix J) REMEMBER! The last day to request additional test materials is due Monday, November 3, 2014.

22. Acknowledgment of Receipt of Test Materials Form(TCM page 73 – Appendix K) Return the Acknowledgment of Receipt of Test Materials form to Joe no later than Friday, October 24, 2014.

23. Large-Print Test Booklets A large-print format is available for both Iowa (Form E, Complete Battery) andCogAT (Form 7, Level 8). Please call Joe to order at 630.467.6366 or e-mail him directly at: joseph.adduci@hmhco.com to order the large print versions. Please order these materials no later than Monday, November 3, 2014.

24. Scorable and Nonscorable Materials

25. School Test Coordinators ─What should you know about Scorable Materials What are Scorable Materials? • A Building Identification Sheet • A Grade/Class Identification Sheet • All Pre-ID barcoded Student Test Booklets • All overage test booklets used to administer CogAT or Iowa

26. Packing Scorable Materials at the Schools should follow this diagram (TCM page 39) Includes overage booklets used with students

27. District Test Coordinators ─What should you know about Scorable Materials Order For Scoring Service (OSS) Return • The OSS should be returned in BOX #1 of the SCORABLE materials • Failure to put the OSS sheets in Box #1 will cause a delay in your materials being processed • Please do not forget to check the orange scorable return label on Box #1 to alert Riverside Scoring Center that this box contains the green OSS sheets SOUTH CAROLINA GRADE 2 GIFTED AND TALENTED TESTING PROGRAM SCORABLE MATERIALS FALL 2014 District Name____________________________ To: Riverside Scoring Service 761 District Drive Itasca, IL 60143-1319 BOX ______ of ______ □ Check if this box contains the Order Form for Riverside Scoring Service.

28. District Test Coordinators ─What should you know about Scorable Materials • Boxes should be packed by building • Boxes should be number consecutively by district

29. Scorables − Iowa and/or CogAT Answer Booklets

30. School Test Coordinators ─What should you know about Nonscorable Materials What is a Nonscorable Material? • All Directions for Administration (CogAT and Iowa) • All unused Overage Test Booklets • All Large-Print Test Booklets • Security Checklists/Return Envelope Please note − this list does not include students Pre-ID barcoded test booklets that were unused!

31. Packing Nonscorable Materials at the Schools should follow this diagram (TCM page 41) • SOUTH CAROLINA GRADE 2 • GIFTED AND TALENTED TESTING PROGRAM • NONSCORABLE MATERIALS • FALL 2014 • District Name____________________________ • To: • Riverside Scoring Service • 761 District Drive • Itasca, IL 60143-1319 • BOX ______ of ______ • Check if this box contains the Order Form for Riverside Scoring Service.

32. District Test Coordinators ─What should you know about Nonscorable Materials • Boxes should be numbered consecutively by district • Boxes should be packed by building • If you are able to, materials can be combined between buildings, so can reduce the number of boxes being shipped back

33. Nonscorables • Iowa and CogAT Directions for Administration books • Unused Overage Test booklets • Security Checklist Envelope

34. Why are we defining scorable and nonscorable? • Districts that do NOT follow packaging instructions when sending materials back to Riverside will be put in the back of the queue for scoring. • This may cause a delay in receiving your reports.

35. Grade 2 Reports The following is a list of reports each district will receive: 1. PDF Files on CD-ROM include: • Profile Narrative (Now available in hard copies this year!) • List Report of Student Scores • Classroom Summaries • School Summaries • District Summary 2. Student Data File on CD-ROM (Each district will receive two copies of the student data file. One copy is for the DTC, and the other copy should be given immediately to the GTC to be imported into the GIFT program.) The following is a list of reports each school will receive: 1. PDF files include: • Profile Narrative • List Report of Student Scores • Classroom Summaries • School Summaries 2. Student Data File on CD-ROM 3. Student Score Labels (1 for Iowa, 1 for CogAT) Note to DTC’s: This is a good slide to have handy when you are completing your green front page OSS sheet.

36. Completing Overage Test Booklets − Demographic Pages

37. Filling Out Overage Student Test Booklets on the Demographic Page • There are two different student ID numbers you may need to fill in if you have a student that does not have a pre-ID coded test booklet. SUNS ID Number(Student’s Primary 10-digit ID number) PowerSchool (PS) Student Number(Student’s Secondary 5-12 digit ID number)

38. SUNS and PowerSchool Student ID’s Student Identification Number (SUNS ID): Enter the 10-digit student primary identification number assigned to each student when they enroll or transfer into a school in the 10-digit ID NUMBER FIELD. Student Power School Number (PS Number): Enter the 5-12 digit PS student ID in the 10-digit ADDITIONAL ID NUMBER FIELD. • Left-justify any 5-9 digit PS student ID number • For any 12-digit PS student ID numbers, simply omit the last two digits and bubble in the first 10 since there are only 10 digits allowed. • SCDE will be able to identify all students based on their 10-digit SUNS ID.

39. Back Page (Demographic Page) CogAT(TCM page 68 – Appendix G) Accommodations (Far left column called CODE) PS Student Number(ADDITIONAL ID NUMBER field) Student Status CodesStep #1 - (Z-code under Office Use Only Section) Step #2 – (Use Column A to bubble codes Z1-Z5) NO Barcode Label Sample

40. Things to look for when packing your test materials Failure to do any of the above may result in a delay in getting your test scores back from Riverside.

41. Useful Order For Scoring Services and Packing Information

42. One final note about your front page OSS… • Your front page OSS has already been pre-populated with your district name, DTC information, and respective building names.

43. Building Packing Lists and Return Forms

44. Building Packing Lists (TCM page 43) You should use the building packing lists as a reference when completing the Summary of Test Materials form, which is found in Appendix L on page 74 of the TCM. All materials on this list should be returned unless damaged, and also noted on the security checklist.

45. Filling in the Building Packing Lists These booklets belong in the Scorable materials boxes If unused, these booklets belong in the NonScorablematerials boxes

46. Summary of Test Materials Returned Form(TCM page 74 – Appendix L) Please remember to fill in all 6 boxes as shown to the left in this diagram. This helps the Scoring Center compare what scorable and nonscorable materials actually arrived at our warehouse. 60 120 60 14 14 28

47. UPS RS Shipping Labels

48. Quick tip about new UPS RS labels All District Test Coordinators should write down or PHOTOCOPY their UPS tracking numbers before shipping. Please keep this number for your records.

49. Additional information about UPS RS shipping labels • Districts are responsible for scheduling a UPS pick-up for test materials and please provide our UPS Account Number RV7-896. • If your district has regular UPS service, UPS can collect the boxes during your regular pick-up time. • If your district does not, Call UPS at 800.742.5877 on or before Monday, November 17 to arrange a pickup at your district.When calling UPS, make sure to indicate that you are calling for a “Return Service” pickup, using a UPS RS labels. • For your convenience, arrangements have been made to “Bill 3rd party” for this shipment. Therefore, you do not pay UPS.

50. If you need more UPS RS shipping labels… Call or e-mail Joe for more! Joe’s office: 630.467.6366 Joe’s mobile: 224.587.9578 Joe’s e-mail: joseph.adduci@hmhco.com