South Carolina Grade Two Gifted and Talented Testing Program Pretest Workshop

1. Presenters: Joe Adduci and Sue Rawls South Carolina Grade TwoGifted and Talented Testing Program Pretest Workshop

2. HMH Riverside South Carolina Team SC Department Of Education • Sue RawlsAssessment Consultant Executive sue.rawls@hmhco.com Phone: 704.620.8262Joe AdduciProject Manager Joseph.Adduci@hmhco.comPhone: 800.767.8420 ext. 6366 • Fred ValenzuelaManager, Contract Operations Alfred.Valenzuela@hmhco.comPhone: 800.767.8420 ext. 7785 • Beatrice HoynerSenior Project Coordinator Beatrice.Hoyner@hmhco.comPhone: 800.767.8420 ext. 7067 • Carolyn RayOffice of Assessment212-A Rutledge Building1429 Senate StreetColumbia, SC 29201cray@ed.sc.gov Phone: 803-734-8294 • Susan CreightonOffice of Assessmentscreight@ed.sc.gov Phone: 803-734-8535

3. Purpose of this Testing Program For selection into Gifted and Talented program Students enrolled in grade 2 are to take a norm-referenced aptitude test and achievement test State provides CogAT Form 6 and ITBS Form C, Level 7 Who to test Regulation 43-220 requires districts to screen all Grade 2 students by reviewing census aptitude and achievement test scores.

4. Department of Education: Gifted and Talented Website http://www.ed.sc.gov/agency/programs-services/202/index.cfm You can find an electronic version of the following on the Gifted and Talented Web Site: • Test Coordinator Manual • Pretest workshop PowerPoint • FAQ’s • Test security affidavit for DTCs and STCs • Test security affidavit for TAs • Optional test security affidavit for monitors (not required)

5. Schedule and Testing Information

6. 2013 Schedule of Important Dates (TCM page iii)

7. CogAT Testing Information (TCM top of page 6)

8. ITBS Testing Information (TCM bottom of page 6) Please note: The instructions for “Reading: Sentences”begin at the bottom of page 26 in the Directions for Administration. This section is the most skipped section by test administrators, so please make sure to emphasize this section in your trainings.

9. SCDE Required Testing Schedule (TCM page 17)

10. Scoring and Reporting

11. Don’t forget − First in! First Out! • A “first in/first out” reporting approach will be used when shipping the results back to districts. • As long as you ship your materials to us by November 18, and there are no open issues with the materials, reports will arrive in your district no later than December 11. • Districts returning any test materials after November 18 or with open issues will receive their reports 15 business days after they are ready to be processed.

12. Grade 2 Reports Note to DTC’s: This is a good slide to have handy when you are completing your Order Form Form for Scoring Services (OSS). The following is a list of reports each district will receive: 1. PDF Files on CD-ROM include: • Profile Narrative • List Report of Student Scores • Classroom Summaries • School Summaries • District Summary 2. Student Data File on CD-ROM (Each district will receive two copies of the student data file. One copy is for the DTC, and the other copy should be given immediately to the GTC to be imported into the GIFT program.) The following is a list of reports each school will receive: 1. PDF files include: • Profile Narrative • List Report of Student Scores • Classroom Summaries • School Summaries 2. Student Data File on CD-ROM 3. Student Score Labels (1 for ITBS, 1 for CogAT)

13. Basic information to know Prior to Test Administration

14. Security Checklist Recommendation (TCM page 3) * It is recommended that you make a copy of the security checklist for your records.

15. Grade/Class Identification Sheets (GIS)(TCM page 66 – Appendix E) • Included in each Building Package are two (2) blank Grade/Class Identification Sheets (GIS) for every twenty-two (22) students to be tested. • Please do NOT PHOTOCOPY the GIS. School Test Coordinators will have to contact the District Test Coordinators if more GIS documents are needed. • Do NOT complete the Class Code section of the GIS.

16. Additional Test Materials Request Form(TCM page 71 – Appendix J) The last day to request additional test materials is due Monday, November 4, 2013.

17. Ackowledgmentof Receipt of Test Materials Form(TCM page 72 – Appendix K) Return the Acknowledgment of Receipt of Test Materials form to Joe no later than Thursday, October 24, 2013.

18. Large-Print Test Booklets A large-print format is available for both ITBS Form C and CogAT Form 6. Please call Joe to order at 1.800.767.8420 ext. 6366 or Beatrice at: 1.800.767.8420 ext. 7067. Please order these materials no later than Thursday, October 10, 2013.

19. What’s New for 2013-14 Testing Window?

20. What’s New for 2013? Testing Window: 10/23 – 11/14 Accommodations for Students with Disabilities and ELL Students: pages 8-13 2013-14 Test Security Violation Action Form: page 55 Agreement to Maintain Test Security and Confidentiality for District Test Coordinators and School Test Coordinators: pages 56-57 Agreement to Maintain Test Security and Confidentiality for Testing Administrators: pages 58-59 Agreement to Maintain Test Security and Confidentiality for Testing Monitors: pages 60-61

21. Fall 2013 Test Administration Window Don’t forget ─ District can return test materials to Riverside for scoring as soon as they are ready to. You do not need to wait until November 18thto ship. Test Administration Last day to return materials for scoring

22. Scorableand NonscorableMaterials

23. School Test Coordinators ─What should you know about Scorable Materials What are Scorable Materials? • A Building Identification Sheet • A Grade/Class Identification Sheet • All Pre-ID barcoded Student Test Booklets • All overage test booklets used to administer CogAT or ITBS

24. Packing Scorable Materials at the Schools should follow this diagram (TCM page 39) Includes overage booklets used with students

25. District Test Coordinators ─What should you know about Scorable Materials Order For Scoring Service (OSS) Return • The OSS should be returned in BOX #1 of the SCORABLE materials • Failure to put the OSS sheets in Box #1 will cause a delay in your materials being processed • Please do not forget to check the orange scorable return label on Box #1 to alert Riverside Scoring Center that this box contains the pink OSS sheets SOUTH CAROLINA GRADE 2 GIFTED AND TALENTED TESTING PROGRAM SCORABLE MATERIALS FALL 2013 District Name____________________________ To: Riverside Scoring Service 761 District Drive Itasca, IL 60143-1319 BOX ______ of ______ □ Check if this box contains the Order Form for Riverside Scoring Service.

26. District Test Coordinators ─What should you know about Scorable Materials • Boxes should be packed by building • Boxes should be number consecutively by district

27. Scorables − ITBS and/or CogAT Answer Booklets

28. School Test Coordinators ─What should you know about Nonscorable Materials What is a Nonscorable Material? • All Directions for Administration (CogAT and ITBS) • All unused Overage Test Booklets • All Large-Print Test Booklets • Security Checklists/Return Envelope Please note − this list does not include students Pre-ID barcoded test booklets that were unused!

29. Packing Nonscorable Materials at the Schools should follow this diagram (TCM page 41) • SOUTH CAROLINA GRADE 2 • GIFTED AND TALENTED TESTING PROGRAM • NONSCORABLE MATERIALS • FALL 2013 • District Name____________________________ • To: • Riverside Scoring Service • 761 District Drive • Itasca, IL 60143-1319 • BOX ______ of ______ • Check if this box contains the Order Form for Riverside Scoring Service.

30. District Test Coordinators ─What should you know about Nonscorable Materials • Boxes should be numbered consecutively by district • Boxes should be packed by building • If you are able to, materials can be combined between buildings, so can reduce the number of boxes being shipped back

31. Nonscorables • ITBS and/or CogAT Directions for Administration books • Unused Overage Test booklets • Security Checklist Envelope

32. Why are we defining scorable and nonscorable? • Districts that do NOT follow packaging instructions when sending materials back to Riverside will be put in the back of the queue for scoring. • This may cause a delay in receiving your reports.

33. UPS RS Shipping Labels

34. Quick tip about new UPS labels All District Test Coordinators should write down or PHOTOCOPY their UPS tracking numbers before shipping. Please keep this number for your records.

35. Additional information about UPS RS shipping labels • Districts are responsible for scheduling a UPS pick-up for test materials!!! • If your district has regular UPS service, UPS can collect the boxes during your regular pick-up time. • If your district does not have regular UPS service, follow the instructions found on page 22 in the TCM. • For your convenience, arrangements have been made to “Bill 3rd party” for this shipment. Therefore do not pay UPS.

36. If you need more UPS RS shipping labels… Call Joe or Beatrice for more! 1-800-767-8420 x6366 – Joe’s office 224-587-9578 – Joe’s mobile phone 1-800-767-8420 x7067 – Beatrice’s office

37. Building Packing Lists and Return Forms

38. Building Packing Lists (TCM page 43) You should use the building packing lists as a reference when completing the Summary of Test Materials form, which is found in Appendix L on page 73 of the TCM. All materials on this list should be returned unless damaged, and also noted on the security checklist.

39. Filling in the Building Packing Lists These booklets belong in the Scorable materials boxes If unused, these booklets belong in the Non-Scorable materials boxes

40. Summary of Test Materials Returned Form(TCM page 73 – Appendix L) Please remember to fill in all 6 boxes as shown to the left in this diagram. This helps the Scoring Center compare what scorable and nonscorable materials actually arrived at our warehouse. 60 120 60 14 14 28

41. Completing Overage Test Booklets − Demographic Pages

42. Filling Out Overage Student Test Booklets on the Demographic Page • There are two different student ID numbers you may need to fill in if you have a student that does not have a pre-ID coded test booklet. SUNS ID Number PowerSchool (PS) Student Number(can range from 5-12 numbers)

43. SUNS and PowerSchool Student ID’s Student Identification Number: Enter the 10-digit student identification number assigned to each student when they enroll or transfer into a school (This is also referred to as the SUNS ID number) Test Administrator Use Only Section (Columns E-K): • Enter the 5-digit PS student ID number beginning in column F and ending in column H of the Test Administrator Use Only section. • Enter the 12-digit PS student ID number beginning in column E and ending in column K of the Test Administrator Use Only section. (This is also referred to as the PS Student number)

44. Back Page (Demographic Page) CogAT(TCM page 68 – Appendix G) Accommodations (Far left column) Override for Birth Date(Column C – See p. 33 to bubble in circle #1) PS Student Number(Columns E-K) Student Status Codes(Column Z – see p. 34 to bubble in codes Z1-Z5) Student SUNS ID Number(10-digit Student ID number box at bottom) NO Barcode Label Sample

45. How to Override Birth Date on ITBS Back Page(TCM page 69 – Appendix H) • Please be sure to check ALL pre-ID barcode labels for the student birth date. If it’s incorrect, please fill in Column C, bubble #1 for birth date override and fill in the correct student birth date in the Date of Birth section. • Reminder: Please be sure to fill in the Student Status Codes (Z) at top right as well if applicable.

46. Useful Order For Scoring Services and Packing Information

47. A few quick notes about the OSS… • The first page(s) of your OSS has already been pre-populated with your district name, DTC information, and respective building names. • The “second” page has the pre-populated state scoring package details. • The remainder of the OSS gives each district the opportunity to purchase additional reports that are not included in the state scoring package.

48. Pre-populated pink OSS page 2 sample sheet

49. Things to look for when packing your test materials Failure to do any of the above may result in a delay in getting your test scores back from Riverside.

50. Make-UpTesting