Richmond Continuum of Care 2011 Kick-off Meeting

1. Richmond Continuum of Care 2011 Kick-off Meeting July 22, 2011

2. Today’s Agenda The purpose of today’s meeting is to • Briefly discuss our performance during last year’s competition and discuss plans for improving this year’s process and application • Discuss what we know about the upcoming competition (renewals and new applications) • Discuss the local and HUD application deadlines including the role of the Ranking Committee, and • Identify any issues that may impact this year’s application

3. Roles • Lead Agency: Homeward • 2010 Ranking Committee • Rod Gordon, Henrico DSS • Robbie Campbell, Chesterfield Community Development • YawandaleBrichett-Thompson, Richmond Community Development • AnnalouSchaberg, Community Funder • Wanda Martin, Hanover CSB • Carolyn Turner, Community • Grantees

4. To Date • We’ve confirmed our Community’s Grant Inventory. • CoC’s have registered to participate in this year’s competition. • This registration process is not for project applicants. Project applications (Exhibit 2) deadlines will be published when the 2011 CoC NOFA is published. This will likely happened in late-August early September. • We have received information that our new projects have been approved.

5. What Has Not Happened? • The due date for the 2011 has not been announced. Project applications (Exhibit 2) deadlines will be published when the 2011 CoC NOFA is published. This will likely happened in late-August early September. • E-snaps has not opened to grantees to enter Exhibit II information.

6. 2011 SHP Grant Inventory

7. General 2011 Application Process • Renewals and new applications will be a separate process. • Renewals • Applicants will be allowed my move money between budget line items. Please see the attached email outlining the process. • Housing emphasis and leverage will not factor in renewals. • Re-allocations • HUD has included the reallocation process for the 2011 CoC Competition. This means that the CoC can choose to reallocate existing grants to support either 1) a dedicated HMIS or 2) new Permanent Housing Projects.

8. Cont. • New Projects • New projects awards will be announced later- after renewals are announced. • Will be judged on housing emphasis and leverage. • Permanent Housing Bonus • The bonus amount is 15 percent of the PPRN. • Not limited to chronically homeless, but it is a priority • Projects can serve individuals and families • Persons must be homeless and disabled

9. Things that are the same . . . • Applications will be done in ESnaps. • All questions about ESnaps must be submitted via the HUD Virtual Help Desk. Homeward can only offer advice on ESnaps. For technical assistance, grantees will be referred to the help desk. • There will be on-line training modules for completing the application, and applicants should review materials on HUDHRE Info for guidance. • Homeward will use a list serve to distribute information. Please be sure that you are signed up. The list serve is the ED Network listserve. Contact Jamie Seagraves, after August 5th, to register. jseagraves@homewardva.org.

10. Important Numbers for 2011

11. What is Homeward doing to prepare? • Holding kick-off meetings and revising/updating documents • Talking to potential new applicants and publicizing the CoC • Registering our CoC and reconciling grant inventories • Working to form a ranking committee to certify renewals and to rank and score new applications. • Revising CoC materials on our website.

12. What Should Grantees Do? • Make sure log-in information is accurate and correct. • If your agency is considering applying for a new application, please email a letter of interest to Homeward no later than August 8th. Email letters to ejones@homewardva.org. Letters should include the agency name, point of contact, anticipated amount of request, population to be served, estimate of the number of people to be served, and a description of how the project addresses community need. • After the NOFA is released and Homeward has reviewed the requirements, Homeward will contact agencies that submitted a letter of interest to discuss next steps.

13. Proposed Timeline (based on a 60 day Notice) • No earlier than July 1st- NOFA will not be released from HUD any earlier than 7/1. • ESnaps will go live. • Within one week of NOFA release- Homeward will host a conference call with potential new applicants to discuss the NOFA. • No later than one week after NOFA is released- Letters of Intent will be due for renewals • No later than two weeks after NOFA is released- Letters of Intent will be due for new applications (Note: New applicants should contact Homeward now if you are considering an application.) • No later than three weeks after NOFA is released- renewal application packets will be due. • No later than four weeks after NOFA is released- new application packets will be due. • Homeward desk review completed no later than one week after all applications are received. • Ranking committee review, when needed, completed with recommendations no later than two weeks before the NOFA is due.

14. Important Information • CoC Number: VA-500. (You will need this number to submit a question via the virtual help desk) • Esnaps website: www.hud.gov/esnaps • www.hudhre.info: portal will take you to the virtual help desk • Homeward website: www.homewardva.org (We will have a designated CoC webpage. Also, please use this site to sign-up for the CoC listserve.)