How to submit a C-115 in OCD Online

1. How to submit a C-115 in OCD Online Revised August 9, 2006

2. Welcome to C115 Electronic ReportingA Quick Reference Guide is included at the end of this document.To access OCD Online, go to: www.emnrd.state.nm.us/ocdClick on OCD Online, then click on E-PermittingAugust 9, 2006

3. If your organization has not filed an Operator Administrator Registration Form to use OCD Online E-Permitting, click Sign up to be an Operator Administrator, find your Operator name in the drop down and click “Select.” Fill in all information in the online form, print and obtain required signatures before faxing it to 505-476-3462.If your organization is already registered for OCD Online E-Permitting, obtain a login/password from your company’s Operator Administrator.You can only Submit a C115 by signing in - click on ‘Sign-In’ to the left.

4. A Sign-in prompt displays. Fill in your LoginID and Password and click the ‘Sign In’ button. NOTE: The password is case sensitive.If you forget your password, call your Company’s Operator Administrator to have it reset. If you are the Operator Administrator, call OCD to have your password reset.

5. Once you are signed-in, the Submit Form option will display. To Submit a C115, select ‘Other’ to the left under Submit Form and then C-115This screen also provides access to modify your personal data by selecting ‘Administration’ under Miscellaneous. You can add or update your phone number and email address and elect to receive e-mail notifications upon approval or rejection of your C115 (check the box after each).

6. To start a new C115, click the ‘Create New C115’ button.Previously attempted, but not submitted C115’s will display in the blue box above the ‘Create New C115’ button. C115’s in DRAFT or REJECTED status that are not going to be edited with new .txt files, should be deleted. Click Delete to the right of the file that is not needed. If the Delete option is not displayed, click Edit to the left of the file and a Delete option will then display on the right.

7. You are now ready to upload the text file you created from your Excel Spreadsheet or your processing system. Click the ‘Browse’ button to locate your .txt file (go to Excel> Tools> C-115 Electronic Report> Output File tab for the path and file name of your .txt file – see next page). Double click or Open your .txt file. At the top of the screen your report has been assigned a C-115 Permit ID Number. If you experience problems and need to call OCD, please refer to this ID number.

8. To confirm file path and name of the .txt file saved on your PC, go to Excel> Tools> C-115 Electronic Report> Output File. ‘Browse’ to this location to find your file

9. Once you open your file, it will display in the ‘Browse’ box. Confirm you have selected the correct file and click the ‘Add Attachment’ button. The file name will move out of the browse box, up a notch to just below ‘File Name’ and a number will display under ‘File Size’. Confirm your file ends with .txt and then click the ‘Validate Files’ button.You can attach multiple .txt files if you are reporting more than one month. To the right of ‘File Size’ there are two options; to ‘View’ or to ‘Delete’ the txt file.These options are used when errors have occurred and a new txt. file is required.

10. If there are no errors, the “No Errors Exist” screen displays. Confirm the report mth/yr in the ‘This submission includes…’ box is correct. If it does not match the mth/yr you are submitting, select ‘Close’ and delete the incorrect .txt file. Go to Excel>Tools> C115 Electronic Report and update the Report Month/Year in the Report Settings tab. Click ‘OK’ to create a new .txt file. Go back to E-Permitting, ‘Browse for the new .txt file, click ‘Add Attachment’ and then click the ‘Submit’ button to complete the C115 upload to OCD. Note: If you attached more than one report, you will see all of the reports in the top box.

11. If you have errors, the ‘Errors Exist’ screen displays. Click the ‘View’ button next to the error – 1 error at a time. There will be a table on the Error Report with details for each error. Click ‘Close’ (next to Warnings/Submit) to return to the ‘Create New C115’ screen. Delete the existing .txt file. Return to your Excel Spreadsheet or .txt file to make all corrections. Next return to E-Permitting and submit the new .txt file. If the only error is an ‘Out of Balance’ and it is +/- 1, add a comment noting the error “… is due to rounding…” ALL other errors MUST be resolved prior to clicking ‘Submit.’

12. . Production Error Reports display each production error type with details for resolution. All errors must be resolved prior to clicking the ‘Submit’ button.Only one C115 ‘Error Report’ can be viewed at a time – close each error report box before attempting to view another one. Pop Ups must be enabled to view errors.

13. Production Errors A Invalid Pool The pool number does not exist. Please review the Well List under Operator Data on OCD Online. Use the Edit/Find option with the affected API to locate the correct pool number. B Invalid Well The API number does not exist. Review the Well List to search for the well name and number (property number) to locate the correct API. C Invalid Well Completion OCD records indicate this API does not have an approved completion in this pool for the month of production. Review the Well List to search by API for approved completions and their corresponding pool numbers. Contact the appropriate OCD district office if you believe OCD records are not current. D Invalid Operator OCD records indicate another operator operates this well. Contact the appropriate OCD District Office if you believe your organization operates this well. E Invalid Fluid The injected fluid code is not correct. Valid codes are W, G, C or O. F Invalid Status The status for this completion is not correct. Valid codes are F, P, G, S, T, I, D or A. G Plugged Zone This well completion is zone abandoned for this production month. Please remove the affected API from your C-115. If this completion had production, confirm its removal does not result in an out of balance condition with disposition. H Duplicate Well Completion This completion was reported twice on the same C115. I Non Numeric An entry on this line, such as the API or a production number, was reported with an alpha character instead of a number – typically an ‘O’ instead of a zero. J Invalid Property The property number is incorrect. Review the Well List and use the Edit/Find option with the affected API to locate the correct property number.

14. Disposition Error Reports display each disposition error type with details for resolution. All errors must be resolved prior to clicking the ‘Submit’ button.Only one C115 ‘Error Report’ can be viewed at a time – close each error report box before attempting to view another one. Pop Ups must be enabled to view errors.

15. Disposition Errors A Invalid Pool The pool number does not exist. Please review the Well List under Operator Data in OCD Online to find the valid pool for this well. Pools numbers must be five digits. If your pool number is less than five digits, add leading zeros, such as 06660. B Invalid Property The property number does not exist. Review the Well List to find the valid property number for this well. Property numbers must be six digits. If your property number is less than six digits, add leading zeros, such as 002543. C Invalid Operator for Property The property number is valid, but OCD records indicate a different Operator for that property number. Look up the valid property number using the Well List in OCD Online. Property numbers change when the Operator changes. If you believe OCD records are not current, please contact the appropriate OCD District Office (see below). D Invalid Transporter The transporter OGRID number is not correct or is missing. Check the transporter OGRID number with your transporter, or review OCD’s Transporter list in OCD Online under Statistics. Also confirm there is an OGRID number entered for each sale. E Invalid Product The Product Code (Code-3) is incorrect. Valid product disposition codes are O, G or W. F No Completions in the Pool/Property There are no well completions in this pool/property combination for this month. Review the Well List to find the correct property number for this API. If you believe OCD records are not current, please contact the appropriate OCD District Office. G Non Numeric An entry on this line, such as the transporter OGRID number or a disposition number, was reported with an alpha character instead of a number – typically an ‘O’ instead of a zero. OCD District Contacts: Aztec: 505/334-6178 Karen Sharp Ext: 12 or Mary Ellen Villanueva Ext: 13 Hobbs: 505/393-6161 Donna Mull Ext: 115 Artesia: 505/748-1283 Carmen Reno Ext: 110

16. Omission Error Reports display well completions that should be on the C-115 for this month, but are not. Add these API’s to the C115. If you believe OCD’s records are not current, contact the OCD District Office.Only one C115 ‘Error Report’ can be viewed at a time – close each error report box before attempting to view another one. Pop Ups must be enabled to view errors.NOTEIf you have questions about these reports that do not relate to a specific district, please call Crystal Padilla at 505-476-3482

17. Balancing Variance Reports display pool/properties with balancing variances. ‘Variance Totals’ displays variance amounts for the entire C115 and ‘Variance Details’ displays property level detail. If the variance is negative, more disposition was reported for a pool and property than the total of production for that pool and property. If the variance is positive, more production is being reported for that pool and property than disposition. Review the Well List to confirm all wells for the property were included on the C115. Contact the OCD District Office if you believe OCD records are not current. All Variance amounts must be resolved before clicking the ‘Submit’ button.

18. The permit status screen displays after the ‘Submit’ button is selected. The status of the C115 displays as ‘SUBMITTED’ with an ‘Unsubmit’ option to the right. ‘Unsubmit’ provides an opportunity to delete and reattach .txt files prior to OCD’s review. This option will not display once OCD reviews the C115. The permit status screen will be blank once OCD accepts the C115 and sends an Email notification regarding the acceptance of the C115. There is also an Email notification regarding rejected C115’s. Any changes made by OCD to well and well completion data will not be reflected in OCD Online until the following day.

19. Click the ‘Comment’ button to add explanations for any exceptions or unusual circumstances regarding your C115. Type your comments in the text box and click ‘Add.’ Comments will display chronologically with OCD’s comments and remain attached to your C115 in OCD historical records. All Rejected C115’s will have an OCD comment with an explanation for the rejection.

20. To check the status of a C115, select ‘Permit Status’ under Operator Data. This option is available without ‘signing-in’ to E-Permitting. Either select your Operator name in the ‘Operator’ dropdown or enter your OGRID number in the ‘OGRID’ box. Select ‘C115’ in the ‘Permit Type’ dropdown and then click the ‘Filter’ button.

21. All C115s for the selected Operator will display with the current status of each C115. If multiple months were reported in one permit, only the most recent month will display in the ‘Description’ column. Click ‘View’ to the left of the permit ID for more information regarding the text file for a specific C115 (see next page).

22. Click ‘View’ to the right of the .txt file name to view the actual text file submitted. Click ‘View’ to the right of ‘View C115 Comments’ to review all comments added to the C115.

23. A ‘File Download’ dialog box will display providing options to either ‘Open’ (view) or ‘Save’ the selected text file.

24. The text file displays in Notepad when ‘Open’ is selected from the ‘File Download’ box.

25. OCD ONLINE - C115 Quick Reference Guide Help: Crystal Padilla 505-476-3482 1. Sign In 2. Under Submit Form, select ‘Other’ and then‘C-115’ 3. Previously attempted, but not submitted C115’s will display – either edit or delete them. Otherwise, select ‘Create New C115.’  4. Click ‘Browse’ to find your .txt file (recommended) or enter the full file path and name of your .txt file in the window  5. Select the correct .txt file - if you’re still in the ‘Choose File’ dialog box, clickOpen. Click Add Attachment and the file name will move up a notch and display just below the ‘File Name’ title bar. Confirm the file name ends with .txt. If you have more .txt files to submit, clickBrowseand go through the file selection process as many times as necessary.  6. Click VieworDelete to the right of ‘File Size’ to view or delete an attached file.The View option displays the text file in its 80-character format. The first line shows the OGRID code and the reporting year and month and can be used to confirm the report month being submitted.  7. Click Validate Files to run the validation process. This process validates the accuracy of all attached C115s. ”Processing Step 1 , Time elapsed…” displays as the validation process is running.  8. The ‘Warnings/Submit’page displays after validation is complete. If your C115 was error-free, the ‘No Errors Exist’ message screen displays. If the C115 has errors, the ‘Errors Exist…’ message screen displays with a summary of the error types found. Click‘View’ to the right of each error category for details on each error. The error windows can be printed by selecting ‘File’ and ‘Print’ or e-mailed, by selecting ‘File’ and ‘Send.’  9. After all errors are resolved and the ‘No Errors Exist’ message screen displays, click ‘submit.’

26. OCD ONLINE - C115 Quick Reference Guide cont. 10. If you have errors, please try to resolve each one before submitting the C115. If you disagree with the error, contact OCD. All corrections require the creation of a new text file. If you are using OCD's Excel spreadsheet, make changes in the spreadsheet and go to Tools, C115 Electronic Report to create a new .txt file. 11. When you have a new .txt file, go back into your C115 by selecting ‘Other’ under “Submit Form’ then ‘C-115.’ SelectEdit to the left of the C115 with errors. Delete the current attached file, select ‘Browse’ to select the new .txt file and follow the original steps: Add Attachment and Validate Filesuntil all errors are resolved. Select‘’Submit’when the “No Errors Exist” message screen displays. 12. OCD data updates are not reflected in OCD Online until the following day, so if you have worked with a District Office to update information, please wait until the following day to ‘Validate’ your C115. 13. Use ‘Comment’ to provide further information to OCD regarding your C115. 14. Email notifications are sent to Operator Users/Administrators (as elected by each) for all Accepted and Rejected C115’s. To view a rejected C115, select’Other’under Submit Form and thenC-115. OCD District Office Contacts: Aztec: 505-334-6178 Karen Sharp Ext: 12 or Mary Ellen Villanueva Ext: 13 Hobbs: 505-393-6161 Donna Mull Ext: 115 Artesia: 505-748-1283 Carmen Reno Ext: 110