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Early childhood student data collection

This document outlines the activities of the Early Childhood Student Data Collection District Advisory Committee as of February 2012. It details the committee's role in advising the Minnesota Department of Education on a new data collection system aimed at assigning unique identifiers to children enrolled in Early Childhood Family Education (ECFE) and School Readiness programs. Key tasks include recruiting districts for balanced representation, engaging in state/local visits, and ensuring data management practices are effective and privacy-protected.

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Early childhood student data collection

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  1. Early childhood student data collection District Advisory Committee February 2012

  2. Welcome • Cambridge-Isanti • Moundsview • Roseville • Rosemount • St. Michael Albertville • St. Paul Public Schools • West St. Paul/Mendota/Eagan • MDE – Avisia Whiteman/Rick Hobus

  3. District Advisory Committee Charge Advise the Minnesota Department of Education on the release of a data collection system to assign unique identifiers to children enrolled in Early Childhood Family Education and School Readiness.

  4. Initial Activities • Assist in recruiting additional districts to balance representation on the committee. • Participate in state/local visits and recruit others who may be interested in local visits. A range of system sophistication is helpful to the process. • Provide detail on day to day operations in the districts on data management for SR/ECFE. • Coordinate with your MARSS Coordinator/Student Data Manager.

  5. Statewide Longitudinal Data System • Provide a privacy-protected environment for preschool through workforce information system to inform state policy. • Connected to existing P-20 Council, Early Learning Council • Builds into Race to the Top – Early Learning Challenge Fund • Connections to the Minnesota Departments of Health and Human Services

  6. Brief Timeline 2011 – Develop data map 2012 – Winter – Meet with districts, refine expectations 2012 – Spring – Finalize process to submit information to MDE 2012 – Summer – Expand to additional districts, prepare and train 2012 – Fall – Evaluate pilot

  7. Initial Feedback • English Language Learner registrations • How are these handled in your district? • Do they submit as part of the regular process? • Are they hand entered into a system or managed another way? • Data management across enrollment periods • What is the cycle for retaining student records in detail?

  8. March Meeting • Data Dictionary • Course Catalogue • MARSS Coordinators should attend

  9. Questions/Comments

  10. Contact Information Avisia Whiteman Early Learning Services Minnesota Department of Education Avisia.Whiteman@state.mn.us 651-582-8329

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