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Administrative Services Department

Administrative Services Department. FY 2014-15 Budget Worksession July 14, 2014. Presentation Outline. Organization Chart Proposed FY 2014-15 Budget Accomplishments Budget Challenges Summary. Presentation Outline. Organization Chart Proposed FY 2014-15 Budget Accomplishments

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Administrative Services Department

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  1. Administrative Services Department FY 2014-15 Budget Worksession July 14, 2014

  2. Presentation Outline • Organization Chart • Proposed FY 2014-15 Budget • Accomplishments • Budget Challenges • Summary

  3. Presentation Outline • Organization Chart • Proposed FY 2014-15 Budget • Accomplishments • Budget Challenges • Summary

  4. Organization Chart Director – John Terwilliger Business Development Errick Young Capital Projects Sara Flynn-Kramer Facilities Management Rich Steiger 301 Positions Fiscal & Operational Support Anne Kulikowski Fleet Management Bryan Lucas Procurement Johnny Richardson Real Estate Management Ann Caswell (Acting)

  5. Presentation Outline • Organization Chart • Proposed FY 2014-15 Budget • Accomplishments • Budget Challenges • Summary

  6. Proposed FY 2014-15 Budget

  7. Proposed FY 2014-15 Budget

  8. Presentation Outline • Organization Chart • Proposed FY 2014-15 Budget • Accomplishments • Budget Challenges • Summary

  9. Accomplishments Business Development Disparity Study MOU with Partners approved 07-02-13 RFP issued 07-10-13 Takes approximately 24 months Partners in study: City of Orlando Orange County School Board GOAA

  10. Accomplishments • Capital Projects In FY 14, managed over 160 projects with total project costs of approximately $98 million. Major current projects include: • Coalition for the Homeless – Men's Shelter • Corrections Kitchen, Laundry and Staff Dining • Holden Heights Comm. Center • Public Works Three Points • Maintenance Facility • Young Pine Community Park • John Young Community Park

  11. Facilities Management Maintained 6 million square feet of space and handled 49,000 work orders in FY 13 Developed and implemented energy improvement projects for annual savings of $428K Accomplishments

  12. Procurement Division Managed the Procurement Card Program 53,450 transactions Purchases totaling $16,450,000 Obtained a rebate of $271,469 Managed Contract Awards totaling $459M Achievement of Excellence In Procurement (AEP) Award in 2013 Award for Excellence in Public Procurement in 2014 Accomplishments

  13. Fleet Management Maintained over 3,600 pieces of automotive and heavy equipment in FY 2013 98% in service at all times Completed 18,500 work orders Technician Productivity remained at 90% (benchmark = 85%) Continues to be one of the highest among Counties in the State. Accomplishments

  14. Real Estate Management Reviewed 62 new plats for development. Coordinated appraisals, performed reviews and closings for 23 Neighborhood Stabilization Program (NSP) purchases and 86 re-sales. Accomplishments

  15. Presentation Outline • Organization Chart • Proposed FY 2014-15 Budget • Accomplishments • Budget Challenges • Summary

  16. Budget Challenges • Capital Improvements Program: • Major Projects Include: • Courthouse HVAC, BAS, Smoke Controls $9.9M • Corr. D,E,F HVAC, Smoke Controls, BAS $7.9M • Admin. Center HVAC (Phase III) $1.4M • Corrections Horizon Flooring $1.4M • Courthouse Air Handler Units $1.0M • Corrections Pole and Wall LED Lights $948k • Juvenile Assessment Center Roof $600k

  17. Budget Challenges Fleet Management Fuel Costs Volatile fuel market and current uncertainty in the Middle East make forecasting fuel prices very difficult

  18. Budget Challenges Fuel Budget – Average Cost Paid Per Gallon $3.65 $3.55 $2.36 $2.20

  19. Presentation Outline • Organization Chart • Proposed FY 2014-15 Budget • Accomplishments • Budget Challenges • Summary

  20. Summary Capital improvements to buildings must be funded to keep County facilities operational and safe Cost of fuel in a volatile fuel market

  21. Administrative Services Department FY 2014-15 Budget Worksession July 14, 2014

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