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ADMINISTRATIVE SERVICES DEPARTMENT

ADMINISTRATIVE SERVICES DEPARTMENT. FY 2010-11 Budget Worksession July 21, 2010. Presentation Outline. Organization Chart Proposed FY 2010-11 Budget Accomplishments Budget Challenges Summary. Presentation Outline. Organization Chart Proposed FY 2010-11 Budget Accomplishments

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ADMINISTRATIVE SERVICES DEPARTMENT

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  1. ADMINISTRATIVE SERVICES DEPARTMENT FY 2010-11 Budget Worksession July 21, 2010

  2. Presentation Outline • Organization Chart • Proposed FY 2010-11 Budget • Accomplishments • Budget Challenges • Summary

  3. Presentation Outline • Organization Chart • Proposed FY 2010-11 Budget • Accomplishments • Budget Challenges • Summary

  4. Organization Chart Administrative Services Department Director – John Terwilliger Facilities Management Venetta Valdengo Deputy Director Energy Management Tarzan Frazier Capital Projects Joel Baugh 266 Positions Fiscal and Human Resources Anne Kulikowski Fleet Management David Roussel Real Estate Management Vacant

  5. Presentation Outline • Organization Chart • Proposed FY 2010-11 Budget • Accomplishments • Budget Challenges • Summary

  6. Proposed FY 2010-11 Budget

  7. Proposed FY 2010-11 Budget • Capital Projects (1) • Facilities Management (1) • Fleet Management (2) Position Deletions – (4)

  8. Proposed FY 2010-11 Budget

  9. Presentation Outline • Organization Chart • Proposed FY 2010-11 Budget • Accomplishments • Budget Challenges • Summary

  10. Facilities Management Maintained 6 million square feet of space and handled over 38,800 work orders in FY 09 Fleet Management Maintained over 3,800 pieces of automotive and heavy equipment and has 98% of rolling stock in service at all times Recognized as one of the “100 Best Fleets” and top “Green Fleets” in North America Accomplishments

  11. Real Estate Management In FY 09, acquired 105 property donations and purchased 78 properties for a total of 183 acquired parcels The Neighborhood Stabilization Program purchased 111 homes, sold 15 homes since October 09 Accomplishments

  12. Energy Management Recycling Program has diverted 2,754 tons of waste from deposit into the landfill since October 2008 Capital Projects In FY 09, managed 90 projects with a budget of $110 million Accomplishments

  13. Medical Examiner’s Building Will be LEED Certified Accomplishments

  14. Fire Station # 35 Will be LEED Certified Accomplishments

  15. Accomplishments • Barnett Park Gym

  16. Orange County/Orlando Magic Recreation Centers South Econ and Goldenrod Recreation Centers are complete Accomplishments

  17. Meadow Woods, Silver Star and West Orange Recreation Centers are under construction Accomplishments

  18. Sheriff Sector II Will be LEED Certified Accomplishments

  19. Accomplishments • Partnership Project • Coalition for the Homeless

  20. Presentation Outline • Organization Chart • Proposed FY 2010-11 Budget • Accomplishments • Budget Challenges • Summary

  21. Facilities Management Utilities Janitorial Services Security Services Postage Budget Challenges

  22. Budget Challenges Facilities Management – Authorized Positions 182 157

  23. Budget Challenges Facilities Management - Total Square Footage Maintained 6.1M 5.3M

  24. Budget Challenges Budget for Utilities and Maintenance $17.4M $13.3M $10.7M $8.6M

  25. Budget Challenges Budget for Utilities and Maintenance FY 2006 $26M Maintenance Utilities

  26. Budget Challenges Budget for Utilities and Maintenance FY 2006 FY 2011 $26M $24M Maintenance Maintenance Utilities Utilities

  27. Budget Challenges Budget for Utilities and Maintenance • Court Facilities Fund • Traffic Ordinance Fee increased from $15 to $30 • Additional revenues to be used for operating and maintenance costs at court facilities • Transferred $1.5M from General Fund Utility budget to the Court Facilities Fund in FY 11

  28. Budget Challenges Budget for Utilities and Maintenance • Remaining operating budget reduced by additional $750K to meet budget guidelines • Janitorial Services • Security Services • Maintenance and repair of buildings and grounds • Operating budget gets smaller each year while having to maintain more square footage

  29. Budget Challenges Fleet Management Fuel Costs Volatile fuel market and current uncertainty in the Gulf of Mexico make forecasting fuel prices very difficult

  30. Budget Challenges Fuel Budget – Average Cost Paid Per Gallon $4.35 $3.67 $2.58 $2.40

  31. Budget Challenges Fuel Budget Budgeted cost per gallon for unleaded/diesel unchanged for FY 11 Must monitor fuel market throughout year to maintain budget May have to use Fleet Management’s reserves if fuel prices spike up during year

  32. Real Estate Management- Leased Space 508,867 Total Sq. Ft. of Lease Space 63% of Space for Constitutional Officers 37% of Space for BCC Agencies Budget Challenges

  33. Budget Challenges Lease Budget

  34. Lease Budget Negotiated a 5 yr. lease renewal w/SunTrust to save $1.1M over the next 5 year lease term Moving Sheriff’s Sector II from leased space to new owned facility Budget Challenges

  35. Lease Budget Escalators built in to negotiated leases Operating and maintenance costs associated with leases continue to increase Must wait to renegotiate leases to realize cost savings Budget Challenges

  36. Presentation Outline • Organization Chart • Proposed FY 2010-11 Budget • Accomplishments • Budget Challenges • Summary

  37. Summary Escalating maintenance costs with aging infrastructure Rising utility costs Cost of fuel in a volatile fuel market Continued challenges with lease costs

  38. ADMINISTRATIVE SERVICES DEPARTMENT FY 2010-11 Budget Worksession July 21, 2010

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