Deploying SharePoint Search for the Enterprise

1. Deploying SharePoint Search for the Enterprise Veenus Maximiuk SharePoint Architect Information Control Corporation (ICC)

2. 2 Session Agenda Enterprise Search Features and Functionality Objective Plan for Search Search Feature Differences MOSS vs. WSS Enhanced Features Relevance Custom Results Business Data Catalog Search Center MOSS 2007 Search Administration Federated Search Search Server 2008 Google Enterprise Search Appliance Features Benefits Limitations

3. 3 Objective Help users find relevant information Internet Intranet Enterprise applications File shares People within the organization Use search features of Microsoft Office SharePoint Server 2007 Search Server Express and Search Server 2008

4. 4 Planning for Search Meet with stakeholders Gather requirements Identify data and content Structured/unstructured NTFS File System Exchange Public Folders Business Data ..and others Metadata Security

5. 5 Planning for Search (Cont�d) Don�t forget about people Identify attributes Department Expertise Skill Certification �and others

6. 6 Why do we need people search? Someone, somewhere has the skills and information I need�

7. 7 Search Feature Differences Windows SharePoint Services 3.0 Subset of SharePoint Server search features Indexing and query always on the same machine Search scope limited to site and sub site content only Only content stored in WSS 3.0 can be indexed Microsoft Office SharePoint Server 2007 Substantial additional features and functionality Indexing Business Data Catalog Rich people search Customizable Search Center Indexer and query server roles can be distributed Custom search scopes across multiple content sources Managed via a Shared Services Provider Local and remote content sources can be indexed

8. 8 What are Your Content Sources? Microsoft Office SharePoint Server 2007 - OOTB Content Source Type SharePoint Sites Sites User Profiles Web Sites File Shares Exchange Public Folders Business Data

9. 9 Enhanced Features Improved control over indexing Continuous index propagation for data integrity Multiple start points Customized crawling Single item removal from index Relevance customizable to the enterprise content Ranking Security trimmed more � Customizable Results Center Best Bets Faceted search more �

10. 10 Relevance Dynamic ranking Frequency Location in document Appearance in link text Appearance in URL Static ranking URL Depth Click Distance Authority/Demoted site Change property weights Language of customer Security trimmed results dependent on broad/granular Permissions setting Folder/document Search Alerts User can subscribe to receive e-mail when results change File type filtering Some file types are deemed more relevant (HTML, DOC) than others (XML, TXT) Supports 220 file types

11. 11 Custom Results Search Scopes Allow users to refine search through filtering Define content resources and map to business rules/key concepts Duplicate results filtering Collapsing duplicates from same directory or site Query time security trimming Only results that user has permissions to see are presented Based on permissions from LDAP or AD Synonym mapping Manually map related terms or program results to keywords Faceted Search Group results by categories

12. 12 Business Data Catalog Search Index and Search Structured Data NO CODE! XML Application Definition Sample SAP and Siebel definitions included OOTB

13. 13 Out of the Box Search

14. 14 Customizing Search Center Customize the Results Highlight the keyword in search results Customizing the XSLT

15. 15 Search Center Demo Search Center Demo

16. 16 Microsoft Office SharePoint Server Search

17. 17 Search Administration with Infrastructure Updates

18. 18 Search Administration Dashboard

19. 19 Search Administration Dashboard Consolidated UI to place key administrative tools and information one click away Aggregates search settings from Search Center Site Shared Services Provider Central Administration Provides a unified view of search status Active crawl status Status of recently completed crawls Search Server system status

20. 20 What is Federated Search?

21. 21 Federated Search Overview Enables the display of results from other search engines or applications to be displayed alongside results from the local index Federation in Search Server will Send a query to other search engines or applications Format and render the results Work out of the box or with minimal effort with many existing search engines and applications Federation in Search Server will not Interleave multiple result sets into a single result set Relevance rank results from other search engines or applications

22. 22 Federated Search Demo Federated Search Demo

23. 23 Search Server 2008 Introduction Updated and rebranded version of SharePoint Server 2007 for Search Key investment areas and new features Simplified Installation Experience Enhanced Administration Interface New Federation Capabilities Performance and Stability Enhancements No Preset Document Limits Available in 2 versions Microsoft Search Server 2008 (MSS) Microsoft Search Server 2008 Express (MSSX)

24. 24 Search Server 2008 Version Differences Search Server 2008 Express Can only be installed in single server mode FREE Downloadable from www.microsoft.com/enterprisesearch Search Server 2008 Can be installed in a distributed topology to provide greater scale and redundancy Licensed per server There are no other feature differences

25. 25 Which Search Product is Right for You?

26. 26 FAST Search A Note on Search for SharePoint On April 25, 2008, Microsoft completed its acquisition of FAST Search & Transfer Adding a FAST Search for SharePoint Existing MOSS customers will only have to pay a server license - $25,000 At FASTforward'09, Microsoft announced the latest feature for SharePoint14 will include FAST Search for SharePoint and will deliver significant out-of-the-box value

27. 27 Google Search Appliance Features Hardware and software solution Search all content through one search box Web servers Intranets File shares Databases Business Applications Content management systems Results collapsing User assigned search parameters

28. 28 Google Search Appliance - Benefits Same search experience as with Google Web Relevance based on Google PageRank Plug and play Quick setup Point to content source and start crawling Google OneBox searches across structured data Google People Search Small set of features to adjust

29. 29 Google Search Appliance � Limitations Has a �black-box� set of relevance algorithms (Almost) No tuning allowed KeyMatch feature can be used to change results set File shares or databases must be web-enabled for content crawling Non-HTML files are converted to HTML for indexing Each database record counts as a document toward the license limit References: Google Enterprise Blog Google Search Appliance Help

30. 30 Search Community Toolkit http://www.codeplex.com/sct Document Link Handler for SharePoint 2007 Search - NEW! SharePoint WildCard Search Web Part � NEW! SharePoint SearchCoder - NEW! FAST ESP Web Parts for SharePoint 2007 Search Crawl Log Export Tool Search ASP.NET Server Controls Search Center Branding Removal Feature Faceted Search V2 SharePoint Search Admin SharePoint 2007 Wildcard Search SharePoint Search Bench C# Protocol Handler Sample HTML Agility Pack Search As You Type Smart Search for SharePoint

31. 31 Enterprise Search Resources Technical Communities, Webcasts, Blogs, Chats & User Groups http://www.microsoft.com/enterprisesearch http://blogs.msdn.com/enterprisesearch Microsoft Developer Network (MSDN) & TechNet http://msdn2.microsoft.com/en-us/library/bb931107.aspx http://technet.microsoft.com/en-us/searchserver Free Download and Trial Software Microsoft Search Server 2008 Express (x64, x86) Microsoft Search Server 2008 Trial (x64, x86) Microsoft Office SharePoint Server 2007 Trial (x64, x86) http://www.microsoft.com/enterprisesearch/downloads/default.aspx

32. 32 Thank You Thank You Email: vmaximiuk@iccohio.com Blog: http://www.iccohio.com/blogs/vmaximiuk