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This guide outlines the different status codes for purchase requisitions and orders within the POCSMC system. You can find the status of requisitions directly on the POCSMC screen or within the user’s entity list. We detail each status code: PR (Purchase Requisition), PO (Purchase Order), PP (Partially Paid), FP (Fully Paid), DE (Disencumbered), and CA (Cancelled). Each code explains its current state, from pending approvals to financial resolutions. Learn how to proceed with cancellations and notify the accounting department accordingly.
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Status of Requisitions • Status can be found on POCSMC Screen or user’s entity list • Status Codes: PR, PO, PP, FP, DE, CA • PR- Purchase Requisition- PR has not been printed- in the approval process • PO- Purchase Order - PO- Purchase Order- PR becomes PO when the PR has gone through the approval • PP- Partially Paid- An invoice was received for partial shipment, partial delivery of services, and the Accounting Department has issued a check • FP- Fully Paid- Invoice was received for total amount of PO, and the Accounting Department has issued a check • DE- Disencumbered- PO was generated, but only some items or services were received and the rest of the items or services will not be needed. This will disencumber the balance on the PO. User mustnotify accounting at the time that they submit for final payment • CA- Cancelled- PO was generated, but no activity ever occurred on that PO, and the products or services will not be needed. This will disencumber the total amount of the original PO. • Submit Request to PO clerk to cancel PO
