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WHAT IS A SPACE SURVEY?

WHAT IS A SPACE SURVEY?. A SPACE SURVEY IS THE PROECSS OF ASSIGNING INSTITUTIONAL SPACE INTO OMB CIRCULAR A-21 FUNCTIONAL CATEGORIES BASED ON SPACE USE THE SURVEY SUPPORTS THE DEVELOPMENT OF THE INSTITUTIONS F&A RATE PROPOSAL.

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WHAT IS A SPACE SURVEY?

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  1. WHAT IS A SPACE SURVEY? • A SPACE SURVEY IS THE PROECSS OF ASSIGNING INSTITUTIONAL SPACE INTO OMB CIRCULAR A-21 FUNCTIONAL CATEGORIES BASED ON SPACE USE • THE SURVEY SUPPORTS THE DEVELOPMENT OF THE INSTITUTIONS F&A RATE PROPOSAL. • THE RESULTS ARE USED TO CALCULATE THE PERCENTAGE OF SPACE THAT IS USED TO SUPPORT BOTH DIRECT AND INDIRECT FUNCTIONS AND SUPPORT THE SUBSEQUENT ALLOCATION OF SPACE RELATED COSTS TO THOSE ACTIVITIES. • MUST BE COMPLETED AND CERTIFIED BEFORE THE END OF THE SPRING SEMESTER OF FISCSL YEAR XX

  2. WHO IS INVOLVED WITH THE SPACE SURVEY? • OFFICE OF RESEARCH/RESEARCH ACCOUNTING • FACILITIES REPRESENTATIVES • ACADEMIC DEPARTMENT REPRESENTATIVES

  3. SPACE SURVEYROLES AND RESPONSIBILITIES • OFFICE OF RESEARCH/RESEARCH ACCOUNTING • Lead or participate in the space survey process • Assist with account/project matching to rooms • Communicate the importance of the space survey and A-21 definitions to the survey team.

  4. SPACE SURVEYROLES AND RESPONSIBILITIES • FACILITIES REPRESENTATIVE • Provide updated building floor plans • Provide updated square foot measurements • Provide reconciliation of gross square feet to net square feet • Provide supplemental room access

  5. SPACE SURVEYROLES AND RESPONSIBILITIES • ACADEMIC DEPARTMENT REPRESENTATIVE • Act as the primary department contact • Coordinate the department space walk • Provide access to rooms • Be the key link to the PI • Be the primary source for room use and room occupants • Validate complete department account list

  6. Functional Use Headings Legend • DIRECT FUNCTIONS • OR - Organized Research • IN - Instruction & Department Research • OSA - Other Sponsored Activity • OIA - Other Institutional Activity

  7. Functional Use Headings Legend • INDIRECT FUNCTIONS • O&M - Operations & Maintenance • DA - Departmental Administration • Joint - Benefits all Department Functions • Faculty - Faculty Office • Vacant - Unoccupied & Unused

  8. Cost Pools Allocated On Results Of Space Survey • Building Depreciation Costs • Equipment Depreciation Costs • Operations and Maintenance Costs

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