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2014 Spring Conference North Carolina Emergency Management Association Cherokee, NC 25 March, 2014

2014 Spring Conference North Carolina Emergency Management Association Cherokee, NC 25 March, 2014. VIPER System Overview. Statewide 800 MHz trunked radio system available for all emergency responders (local, State, Federal)

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2014 Spring Conference North Carolina Emergency Management Association Cherokee, NC 25 March, 2014

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  1. 2014 Spring ConferenceNorth Carolina EmergencyManagement AssociationCherokee, NC25 March, 2014

  2. VIPER System Overview • Statewide 800 MHz trunked radio system available for all emergency responders (local, State, Federal) • Goal: 95% in-street portable coverage based on a 3 watt portable radio • Network infrastructure consisting of towers linked via microwave • Implementation (build-out), Operations and Maintenance provided by NC Highway Patrol • End-user requirement to join the network – purchase their own radios

  3. Network Status • 245 total sites planned for statewide coverage • 202 sites constructed and on-the-air • 11 sites are fully funded and under construction • 28 sites require funding (pending legislative funds beginning 2014-2015) • VIPER is 84% complete (number of sites) with 202 sites on-the-air • 65,388 users are currently on the VIPER Network • 260 Emergency Responding agencies (including federal, state and local agencies) makeup the 65,388 radio users • 4015 end user radios waiting to join system once P25 migration is complete.

  4. P25 Upgrade and Tower Construction Items • Programming and Radio Reconfiguration • Communications Center Readiness for P25 • Tower Upgrades in advance of P25 system migration • Procurement and Funding Progress • Project timeline and target for completion

  5. Programming and Radio Reconfiguration for P25 • Bulk of radio reprogramming was completed 31 December, 2013. We have five (5) counties who have yet to purchase the necessary upgrades for some of their portable and mobile radio equipment to make them P25 ready. Critical area of concern since this will potentially delay start of site migration. Federal agencies are being re-programmed in April to include the EBCI.

  6. Communications Center Readiness for P25 • All SHP centers with the exception of Troop H (Monroe) to P25. Troop H is being moved to temporary location this month and should be complete by 30 April 2014. Orange County Communications and Cumberland County are both working on their P25 console upgrade and will be complete prior to 15 June 2014.

  7. Tower Upgrades in Advance of P25 System Migration • Fifty two (52) sites required modifications to the tower structure to be able to accommodate additional microwave dishes in support of the P25 migration. The additional microwave dishes are needed to support the increased network requirements for P25. All tower upgrades must be completed prior to moving to P25. Winter weather has negatively impacted the project timeline.

  8. Procurement and Funding Progress • The additional recurring maintenance funds in the amount of $2,825,471 has been extremely helpful and is much appreciated as we continue to maintain the VIPER system and the current 202 operational sites. Of the thirteen (13) new positions approved this fiscal year, nine (9) new position packages have been sent for approval from OSP. • An additional $7m recurring will commence 1 July, 2014 and continue until the completion of the 28 unfunded tower sites are complete.

  9. New Tower Construction • We continue to construct new towers supported by Federal Grant funds. New site activations include Warrenton and Roxboro, Fox Mountain, Potato Knob and Rendezvous Mountain on or before 28 February. We are working to provide seven (7) shovel ready tower projects in advance of 1 July, 2014 and the initial year of legislatively appropriated funds for tower construction such that we can immediately move forward when we receive our certified 2014-15 budget. Replacement of the High Windy tower located in Buncombe County that was damaged during a wind storm in 2013 is scheduled to begin within 60 days and should be done by mid 2014.

  10. Project Timeline and Target for Completion • The P25 migration is dependent on the completion of the reprogramming and reconfiguration of all of the radios on the system today, along with the upgrade of the 52 towers and the installation of the new microwave equipment. Only when those tasks are complete can the conversion of the current system to P25 commence. The system conversion cannot begin until Monday, 23 June at the earliest which coincides with the end of the US Open activities in Pinehurst. Once we begin, we will not stop until all of the upgrades are complete. • New tower sites continue to be added as those sites currently funded come on line. With the current level of funding identified within the VIPER budget, we will be able to ideally construct seven (7) additional new towers each fiscal year beginning with the 2014-2015 budget.

  11. P25 migration Third Letter • Counties will soon be receiving an email containing the Third Update Letter. This email will contain all of the same information contained in Letters one and two along with a copy of the county’s P25 fleet map, a spreadsheet that contains all of the radios that VIPER has loaded into the current Zone Controller database for the respective county, all of the radios that were located during the re-banding/P25 programming (to include radios that we did NOT have identified with a particular county) It will also include all of the radios that we did NOT locate during programming. These are radios that were NOT presented to EFJ or Motorola during the reprogramming efforts. It will be incumbent on each county to review this data and respond back to VIPER with any updates. We are also asking that counties update the ALIAS for each radio. Moving forward each county alias will start with a two digit code (spreadsheet will be included with that data) so that we start P25 with a clean database. If you locate radios that were not presented during initial programming, you will need to facilitate taking them to the shop for programming.

  12. P25 Moving Forward Significant and positive changes are coming with P25 • Once the conversion to P25 is complete, VIPER ID requests and the management of P25 ID’s changes tremendously. Counties will be receiving a “block” of ID’s which will be theirs to manage. Future VIPER ID requests will contain all the necessary information to activate the radio. Model, Serial, Template, User name, Alias and ID. Greatly simplifying the activation process. • Additional sites will be coming on line where several new counties have joined VIPER and have purchased supplemental sites to improve coverage or to replace coverage lost through changes in some of our current partnership agreements. • Additional channels will be added to some sites to balance load and VIPER intends to look hard at locations where counties need to add channels to reduce system busies.

  13. P25 Moving Forward (cont’d) • Second touch programming will commence in Q4 2014. This will involve the removal of all pre-re-banded frequencies from every radio. Physical reprogramming of radios is anticipated to be paid for by Sprint/Nextel. Changes to the programming template in the radios is NOT covered by Sprint. If you want to change your templates, agencies/counties will need to cover the cost of the template creation and Sprint will cover the cost of the ACTUAL programming. • We are slated to add over 5000 new radios to the system in the first six months which is a result of both the backlog of ID’s as well as new users waiting to join. • We encourage those counties that voluntarily surrendered some of their 4.1 ID’s to support the needs of others to load the new VIPER basic template information into their radios along with talk groups for neighboring counties that may use VIPER as their primary communications system using the new P25 ID blocks.

  14. Questions? For all questions relating to VIPER, please contact the North Carolina Highway Patrol:Captain Jamie Blanks Unit Commander –TSU/VIPER919-662-4440 (office)James. Blanks@ncdps.govwww.nccrimecontrol.org/citizens/VIPER24 Hour Network Operations Center1-888-92-VIPER(1-888-928-4737)

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