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ACCOUNTABILITY

ACCOUNTABILITY. P ublish Results. R eport. I nformation. C ontinuous Improvement. E ffective, Efficient Programs. 3 PART REPORTING SYSTEM. Annual Report Quarterly Summary Report Individual Records (WIA Standardized Record Data--WIASRD). MANAGEMENT INFORMATION AND REPORTING.

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ACCOUNTABILITY

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  1. ACCOUNTABILITY Publish Results Report Information Continuous Improvement Effective, Efficient Programs

  2. 3 PART REPORTING SYSTEM • Annual Report • Quarterly Summary Report • Individual Records (WIA Standardized Record Data--WIASRD)

  3. MANAGEMENT INFORMATION AND REPORTING Individual Quarterly Annual Public Reports Records = Reports = Reports = To Customers States will need additional data for their management system and respond to: - participants - local boards - employers - elected officials

  4. ANNUAL REPORT • Report of outcomes for Program Year • Foundation for incentives & sanctions • For: • The state as a whole • Statewide programs • Each local area

  5. Annual Report--2 • Performance indicators and additional outcomes required by law • Some narrative information • Total population and subgroups required by law • Report numerator and denominator for each outcome • Allows aggregation

  6. ANNUAL REPORT--3 • Outcomes reported for cohorts used for performance indicators: • Adults, dislocated workers, older youth • Exiters last 3 quarters of previous program year and first quarter of program year • Youth • Skill attainment: program year participants • GED attainment: program year exiters • Retention: exiters last 3 quarters of previous program year and first quarter of program year

  7. ANNUAL REPORT--4 • Submitted after the end of the program year • Initial submission incomplete • Updated as new information becomes available

  8. DATA COLLECTION CYCLE- Adult Pre-Program Earnings Quarters Quarter of Core, Intensive and Training Services Registration PPQ 3 PPQ 2 PPQ 1 Help Wanted Collect and report data Entered Employment Quarter Post-Program Retention Quarters 12 mo. 6 mo. PEQ 7 Exit Q PEQ 1 PEQ 2 PEQ 3 PEQ 4 PEQ 5 PEQ 6 Collect and report data

  9. Quarterly Summary • Not keyed to program year • Most recent quarter available for each performance indicator and other outcomes • Mixes program years • For the state as a whole only • Submitted after the end of each quarter

  10. INDIVIDUAL RECORDS • WIA Standardized Record Data--WIASRD • Submitted annually • Includes all program year participants • Also includes former participants until all outcomes have been reported

  11. WIASRD--WHAT’S NEW • One record for each person served by the local area • Even if served by several programs • Also one record for each person in statewide programs and each person in each national emergency grant • Revised document format • Simple identification of when item required • Order related to when the item is required • Within major groups of characteristics, services, and outcomes

  12. REQUIREMENTS KEYED TO NEED • Adults and dislocated workers: depends on intensity of service • Information and self-service only: No data required, no record submitted • Core services only: Limited demographic information, some service information, all outcome information • Intensive and training services: additional characteristics and services info • Youth: depends on age at registration • Multiple programs: all relevant items

  13. WHAT’S NEW--ETHNICITY AND RACE • Ethnicity a separate item • Hispanic: yes/no • Separate items for each racial group • Multiple yeses allowed

  14. WHAT’S NEW--SERVICES • Services reported include WIA I-B services • Also include partner funded services when coordinated with WIA services • Exit defined across WIA programs and partner-funded services (when reported)

  15. WIASRD--SUBMISSION • Records submitted • Annually • For participants • Also for former participants (exiters) until all outcomes are reported • Records for each participant will be submitted at least three times for adults and dislocated workers • Records will not be complete when first submitted • Beginning with PY 2000 participants • Excludes individuals who exited during JTPA

  16. SCHEDULE • February • Publish FRN • Issue Draft Guidelines • Conduct Technical Training • March • Training and Technical Assistance • April • Issue Final Guidance & Procedures • July • Implement Performance Accountability System

  17. Want a Copy of This Presentation • Please e-mail a request to: • sspencer@doleta.gov

  18. SOMETIMES... Our greatest accomplishments result from things not turning out as planned!

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