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Collaborative Stage Version 02.05

Collaborative Stage Version 02.05. An Update From Martin Madera CS Program Administrator. About Me. CS Program Administrator Responsible for day to day oversight of the CS program Previously AJCC Education Administrator Staff Liaison to AJCC & CS Education Team

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Collaborative Stage Version 02.05

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  1. Collaborative Stage Version 02.05 An Update From Martin Madera CS Program Administrator

  2. About Me • CS Program Administrator • Responsible for day to day oversight of the CS program • Previously AJCC Education Administrator • Staff Liaison to AJCC & CS Education Team • Coordinating, development and distribution of CS and staging education

  3. Overview Background and History When is CS 02.05 being released? What is different in CS 02.05? Resources

  4. Background and History

  5. Evolution of CS CS Version 1.0 through 1.04 • Creation of CS CS Version 1 to Version 2 • Growth and expansion CS Version 2.00-02.04 • Refining and Improving Accuracy CS Version 02.05 • Technical Improvements to help the end users

  6. When is CS 02.05 Being Released?

  7. Release of CS 02.05 • August 2013: Beta Release • Vendors will get Beta version of DLL in August • Vendor Webinar will be held by September • October 2013: Production Release • Vendors will get the final production release • January 1, 2014: Effective Date • For all cases diagnosed starting 1/1/2014 • Registrars contact vendor for deployment date

  8. What is Different in CS 02.05?

  9. What Is Different? Not Much Has Changed • No new codes added • No codes obsoleted • Mostly notes and explanations added

  10. What is Different? Version 02.04 Version 02.05 No traditional conversion program to run on data 50% reduction in items for manual review Standardization of Coding Instructions Identified and formalized list of Non-Required SSFs • Conversion Program run on data • Manual Review Required for a few items • Multiple distribution methods of Coding Instructions • Robust SSFs collection ability and support

  11. Non-Required Site Specific Factors

  12. Improving CS for the Registrars Registrars spoke, CS listened • CAnswer Forum and Reliability Study • Heard CS users overwhelmed with number of fields • CS structure allows collection of every SSF • Some SSFs were for 7th Edition Cancer Staging Manual and not involved in calculation of CS • Confusing for registrars on fields that need to be collected

  13. Enhancement for CS 02.05 • CS identified and formalized list of Non-Required SSFs • SSFs that have never been required by any Standard Setter • Created Database for vendors • Standard Setter SSF collection requirements • Vendors able to provide simplified display • Reduce the burden of Collaborative Stage data collection on cancer registrars • Sunset of support for Non-Required SSF

  14. Non-Required SSFs in 02.05 • Full details will be announced in coming days • Will NOT affect existing data • Facilities can still collect Non-Required SSFs in CS 02.05 DLL structures • All SSFs will remain in the DLL and in NAACCR record

  15. Criteria for Non-Required SSFs SSFs that are not included in the Calculation of Stage AND That are not required by any of the Standard Setters

  16. Maintenance of Non-Required SSFS • CS will sunset support and maintenance of Non-Required SSFs • CAnswer Forum • Mapping Team • Coding Instructions Non-Required SSFs • Resource Archive

  17. Benefits of Enhancement • Less fields on screen • More streamlined workflow • Less burden on registrar training • Easier Quality Assurance • Easier Consolidation of cases

  18. Implementation CS 02.05 • Facilities must determine their data needs • Facilities must communicate with vendors • Use the resources provide on CS website

  19. Coding Instructions

  20. Coding Instructions 02.05

  21. Coding Instructions 02.05 • Familiar Online Help interface • Intuitive Navigation • More hyperlinks to related information • Includes extra tables not in PDF version • Integrated print capability for education

  22. Hyperlinked references

  23. Quickly Jump between sections

  24. Easier Navigation of Schemas

  25. Resources

  26. CS 02.05 -New Resources and Tools For Vendors For Registrars Implementation Checklist Improved Release Notes and Implementation Guide • New Requirements Database • Vendor Checklist

  27. New CS Website – Launches this Summer! • Easy, more modern navigation • Audience-specific pages for registrars and vendors • Features for Registrars • Improved Release Notes and Implementation Guide • Implementation Checklist • Features for Vendors • Database of Standard Setter requirements • Vendor checklist

  28. Existing Resources • CS Website • CAnswer Forum • NAACCR Suggestion Site • YouTube Channel

  29. CS Website http://www.cancerstaging.org/cstage/

  30. CAnswer Forum http://cancerbulletin.facs.org/forums/

  31. CAnswer Forum • Submit questions to CS Forum • Located within the CAnswer Forum • Provides information for all • Allows tracking for educational purposes • Includes archives of Inquiry & Response System • http://cancerbulletin.facs.org/forums

  32. NAACCR Suggestion Site http://www.naaccr.org/Applications/Public/CSv2Ticket.aspx

  33. You Tube – AJCC Channel • Short 5-15 minute videos • AJCC and CS topics • Cover important concepts • http://www.youtube.com/AJCCancer

  34. Collaborative Stage Information CS Web Site: www.cancerstaging.org/cstage General Inquiries can be directed to: CSv2@facs.org Marty Madera – CS Program Administrator mmadera@facs.org

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