Effective Business Letter Writing Guide

1. Writing a Business Letter

2. Major Components 1- HEADING: Where you put your name or company name and address 2- INSIDE ADDRESS: Where you put the name and address of the company you are writing to

3. Major Components 3- SALUTATION: • Where you put the greeting, usually Dear Sir or Madam unless you know the person’s name, then you can say Dear (Mr. Mrs. (if married) Ms. (if unsure) Miss. (if single): 4- BODY: • Where you write your message • 5- Closing: • Sincerely, Yours truly, etc… 6- SIGNATURE: • Where you sign your first name and family name and also type it underneath

4. Write your name or company name, the address and phone number Skip 1 line Date you wrote the letter. Skip 4 lines Name and address of the person you are sending it to Skip 1 line “Dear” the person you are writing to. Put a : after Skip 1 line You need at least five paragraphs

5. Do not indent your paragraphs. Skip lines between each. Skip 1 line Close with “Sincerely” Skip 4 lines Type your full name. Your job title

6. ________________________________________________________________________________________________________________________________________________________________________________________________________________Zip________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Zip________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ ______________________________________________________________________________________________________________________________________________Zip_________________________________________________________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Company Name Address City, State Phone Number Date Name of Person Address City, State Dear Ms. Jones: or To whom it may concern: Body of Letter- First Paragraph Body of Letter- Second Paragraph Closing, Your Typed or Printed Name