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Group Writing: A Business Letter

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  1. Group Writing: A Business Letter Unit 8

  2. Business Letter • A letter whose audience may be a company or an official. • Purpose: • Specific purpose, such as to request information

  3. Parts of a Business Letter: • Heading • Inside address • Greeting • Body • Closing • Signature • Writer’s name

  4. Parts of a Business Letter: • Heading • Gives the writer’s full address and the date • ALL names are capitalized • Placed just to the right of the middle of the page

  5. HEADING 207 Ventura Drive Phoenix, AX 85018 May 1, 1990

  6. Inside Address: • Shows the name and address of the person to whom the letter is written • ONLY the name and address of the business is given if the person’s name is NOT known • Placed between the heading and the greeting at the left margin

  7. HEADING 207 Ventura Drive Phoenix, AX 85018 May 1, 1990 Braemore Equipment Company 212 Braemore Drive Bay City, MI 48706

  8. Greeting • Tells who is being addressed • Use the correct title • Mr. • Miss • Ms. • Mrs. • If you do not know the name of the person use Dear Sir or Madam • The greeting is followed by a colon.

  9. HEADING 207 Ventura Drive Phoenix, AX 85018 May 1, 1990 INSIDE ADDRESS: BraemoreEquipment Company 212 Braemore Drive Bay City, MI 48706 GREETING: Dear Sir or Madam:

  10. Body • Tells the purpose of the letter • Writer’s message • Should be: • Clear • To the point • Concise • Each paragraph is indented

  11. HEADING 207 Ventura Drive Phoenix, AX 85018 May 1, 1990 Braemore Equipment Company 212 Braemore Drive Bay City, MI 48706 Dear Sir or Madam: Last month I ordered a pair of All-Sports shoes, model number 1471A, from your Spring Catalog. My order number is B45832. The shoes I received do not match. Please send me a new pair soon as possible.

  12. Closing • Formal • Usual closings: • Sincerely yours • Yours truly • Closing is followed by a comma.

  13. HEADING 207 Ventura Drive Phoenix, AX 85018 May 1, 1990 Braemore Equipment Company 212 Braemore Drive Bay City, MI 48706 Dear Sir or Madam: Last month I ordered a pair of All-Sports shoes, model number 1471A, from your Spring Catalog. My order number is B45832. The shoes I received do not match. Please send me a new pair as soon as possible. Yours truly,

  14. Signature • Includes the writer’s full name

  15. HEADING 207 Ventura Drive Phoenix, AX 85018 May 1, 1990 Braemore Equipment Company 212 Braemore Drive Bay City, MI 48706 Dear Sir or Madam: Last month I ordered a pair of All-Sports shoes, model number 1471A, from your Spring Catalog. My order number is B45832. The shoes I received do not match. Please send me a new pair as soon as possible. Yours truly, Ari Miller

  16. Writer’s Name: • Typed or printed out in full underneath signature.

  17. HEADING 207 Ventura Drive Phoenix, AX 85018 May 1, 1990 Braemore Equipment Company 212 Braemore Drive Bay City, MI 48706 Dear Sir or Madam: Last month I ordered a pair of All-Sports shoes, model number 1471A, from your Spring Catalog. My order number is B45832. The shoes I received do not match. Please send me a new pair as soon as possible. Yours truly, Ari Miller Ari Miller