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Preparing for Your Promotion Board MajGen R. L. Bailey, USMC Maj B. S. Taylor, USMC PowerPoint Presentation
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Preparing for Your Promotion Board MajGen R. L. Bailey, USMC Maj B. S. Taylor, USMC

Preparing for Your Promotion Board MajGen R. L. Bailey, USMC Maj B. S. Taylor, USMC

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Preparing for Your Promotion Board MajGen R. L. Bailey, USMC Maj B. S. Taylor, USMC

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  1. Preparing for Your PromotionBoardMajGen R. L. Bailey, USMC Maj B. S. Taylor, USMC

  2. Agenda • Authority • Pre-board Actions • Board Process • General Info • Areas of Concern

  3. Authority • Title 10, United States Code -Chapter 36: Promotion, Separation, & Involuntary Retirement of Officers on Active Duty • Chapter 1400: Promotion & Retention of Officers on the Reserve Active-Status List • Secretary of the Navy - Process “owner”

  4. Pre-Board Actions

  5. Promotion Board Schedule • Published in MARADMIN • FY14 schedule: MARADMIN157/12 • Contains: • Convening dates • Personal responsibilities • PME Cert in OMPF • Photo • Complete and Accurate record • How & where to submit update material • Address/Website/POC info

  6. Officer Convening Notice • Published in MARADMIN • By law due at 30 days • Contains: • Promotion zones • Personal Responsibilities • Digital photos • How & where to submit update material • Address/Website/POC info

  7. WHAT NOT TO LOOK LIKE

  8. WHAT NOT TO LOOK LIKE

  9. Officer Precepts • Board Charter • Membership • Selection Opportunity • Confidentiality • SecNav Guidance • No Career Path • Skill Shortage • Continuation • Joint / Acquisition • PME • Adverse Information • Selection Criteria: “Best & Fully Qualified”

  10. BOARD PROCESS

  11. Board Membership • Title 10 and SECNAVINST rules • MMOA-3 coordinates via MCBUL 5420 • Reflects the composition of the Corps • Aviator/Ground Combat/CSS mix • Minority/female representation • 50% rule for USMCR boards • 1 x MajGen • 20 x Cols

  12. Population by Zone Above Zone In Zone Below Zone

  13. Case Preparation GOAL 1. Select to # Authorized to Select 2. Best & Fully Qualified 3. Majority Vote IN OUT BRIEF FULL PREP CASE PREP BRIEF / VOTE • What’s in a case file? • - MBS, OMPF, & any communication from the Officer (Letter of Rec., photo, etc.) • Cases assigned randomly • Typically take 30-60 minutes to prepare

  14. Full Prep of In Zone to establish a baseline & determine Competitiveness Short Prep of AZ, then BZ to determine Competitiveness relative to IZ AZ IZ BZ Case Preparation

  15. In/Out Voting GOAL 1. Select to # Authorized to Select 2. Best & Fully Qualified 3. Majority Vote IN OUT BRIEF FULL PREP CASE PREP BRIEF / VOTE • Briefing the Above Zone & Below Zone Population • Determine “Premier” cases • Short 2-3 minute brief of AZ cases • 1 “Yes” Vote from any member makes you a “premier” case. • - Must brief all Above Zone • - Brief Below Zone by exception

  16. Full Preparation GOAL 1. Select to # Authorized to Select 2. Best & Fully Qualified 3. Majority Vote IN OUT BRIEF FULL PREP CASE PREP BRIEF / VOTE • Remember we did a short Prep of AZ/BZ cases? • Time is allotted to ensure Premier Cases have the same level of preparedness as In Zone cases

  17. Brief/Vote GOAL 1. Select to # Authorized to Select 2. Best & Fully Qualified 3. Majority Vote IN OUT BRIEF FULL PREP CASE PREP BRIEF / VOTE • Brief 8 to 10 minutes per case • Vote • - Select to # Authorized to Select • - Criteria: “Best & Fully Qualified”

  18. Briefing Guide

  19. VOTING PROCESS • Voting Criteria • 1ST ROUND IS ALWAYS UNINAMOUS • 21 – 0 • Board President sets voting criteria for every iteration until desired allocation is reached

  20. What is Relative Value? • RV is a numerical representation of how a single fitness report compares to other reports written by the same RS on Marines of the same grade • RV= TOOL that displays RS’s marking philosophy • RV should be used within the context of all other information on the report • RV=Common Language that translates the RS’s Marking Philosophy (fitrep average ) by grade of Marine reported on • RV Levels the playing field among RSs reporting on Marines of the same grade 20

  21. How does RV Work? Below 90 RV doesNOTmean Below Average Performance • First, you must calculate the Fitrep Average. • Each of 14 attributes has a value from A through H: • A=1, B=2, C=3, D=4, E=5, F=6, G=7, H=Not Observed • Avg. of all observed attributes=Fitrep Average • i.e. a straight B report (28/14) = 2.0 • Then, you calculate the Relative Value. Which works off of a curve scaled from 80 to 100 • Highest=100; lowest=80; average of all reports= 90 • RS average (90) derived from the total value of all observed reports divided by the total number of observed reports • 1.5+2.0+3.0+4.0+4.4+4.6+5.0/7=3.5 • RS must process at least three reports on Marines of the same grade before RV is displayed on MBS • REMEMBER: Approximately Half of all observed fitreps (Sgt – LtCol) will be less than 90 RV RS Average = 3.5 1.5 2.0 3.0 4.0 4.4 4.6 5.0 90 100 80

  22. What do the numbers mean? • Board members are always briefed that the context of the particular report is always important • Relative Value * 90 RV is not the magic # • RV broken down into thirds • Upper: 93.34 to 100 • Middle: 86.67 to 93.33 • Lower: 80.00 to 86.66 • Para 4006.4.b, “Grades are earned by the MRO’s displayed efforts and apparent results; they are not given to attain a perceived fitness report average or relative value”

  23. 23

  24. AREAS OF CONCERN

  25. Communication to the Board • Title 10 USC, § 614 & 14107 authorizes "written communication to the board, which the officer deems relevant.” • Send one version only • Must be signed by eligible officer. • Must arrive by midnight the day BEFORE the date the board convenes. • Verify receipt on web-site • OfficerPromotionSection@USMC.Mil

  26. Tips on What to Send! • Photo taken within the last 12 months • Missing/Unreadable information from OMPF/MBS • Copy of your latest Fitness Report • PME Cert’s for OMPF! • Current Assignment/Duty Station • Letters of Recommendation • “Horse Blinder” Issues

  27. Eligible Marines • “Express Mail” • Timely fitness report submission • Accurate Section A • Don’t GROW • Photo rules per MARADMIN 003/09 • PME reflected on MBS and OMPF! • Request Audit of record; MMSB-31

  28. Command Reps • Know your Marines • Eligibility status • Timely fitness report submission • CMC White Letter 02-06: “Responsibilities for Selection Board Preparation” • http://hqinet001.hqmc.usmc.mil/dmcs/Directives/White%20Letters/2006/02-06.pdf

  29. In Summary! • Familiarize yourself with the Promotion Schedule • Read Convening MARADMINS • Ensure OMPF & MBS are accurate & complete • Submit a Photo; Ensure IAW MARADMIN 003/09 • Ensure documentation of PME completion /OMPF • Communicate with the board on important issues • Make sure the Promotion Branch received info

  30. OFFICERS BOARD PREP • BE PREPARED • Arrange For Audit Of Your Record W/MMSB In Advance • READ THE MARADMIN’s (“Board Schedule” & “Convening”) • Convene Dates • Promotion Zones • Instructions On Ordering/Updating Record (Viewable on MOL) • How And Where To Submit Update Material • How To Communicate W/The Board • AREAS OF CONCERN • Timely Fitness Report Submissions to MMSB (Into OMPF) vs MMPR (As Update Material) • Ensure Photos IAW MarAdmin 003/09 • PME: Completion Certificate Must Be Present In OMPF • Letters Of Recommendation…”May Help, Won’t Hurt” • YOUR PERSONAL RESPONSIBILITY TO ENSURE A COMPLETE & ACCURATE RECORD IS BEFORE THE BOARD

  31. FREQUENTLY ASKED QUESTIONS • Q: If I’m in the above zone, does a letter from a GO/FO guarantee that my case as premier? • A: NO. Many factors go into consideration to determine a premier case.

  32. FREQUENTLY ASKED QUESTIONS • Q: If I miss the deadline to mail material to the board, what can I do? • A: Depends on what it is. Communication/Letters to the board will not get in to the Board Room after the deadline published in the MARADMIN…HOWEVER…

  33. QUESTIONS?

  34. Tools • Officer Promotion Video on MarineNet • OMPF Online via MOL • MCO 1400.31C: MARCORPROMMAN, VOL 1, OFFPROM • MCO 1610.7F: PERFORMANCE EVALUATION SYSTEM

  35. Points of Contact • Mailing Address for Promotion Boards: President FY1X USMC/R (rank) Selection Board Harry Lee Hall 17 Lejeune Rd Quantico, Va 22134 • Officer Promotion (MMPR-1): Comm: (703) 784-9703/4/5/6 DSN: 278-9703 • Officer Counseling & Evaluation Section (MMOA-4) Comm: (703) 784-9281/2/3or 800 634-7988 • Policy and Research Unit (MMSB-31) Comm: (703) 784-5686 / 3997