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A PERMANENT DIGITAL ARCHIVE OF LOCAL MATERIALS

A PERMANENT DIGITAL ARCHIVE OF LOCAL MATERIALS. Don Martin & Stephen Winch East Dunbartonshire Libraries. VALUE OF THE LOCAL COLLECTION. Local historians Family history enthusiasts Transport historians Academic researchers Local authority departments Private consultants The media.

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A PERMANENT DIGITAL ARCHIVE OF LOCAL MATERIALS

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  1. A PERMANENT DIGITAL ARCHIVE OF LOCAL MATERIALS Don Martin & Stephen Winch East DunbartonshireLibraries

  2. VALUE OF THE LOCAL COLLECTION • Local historians • Family history enthusiasts • Transport historians • Academic researchers • Local authority departments • Private consultants • The media

  3. EAST DUNBARTONSHIRE COLLECTIONS • Strathkelvin • Bearsden & Milngavie • Preservation policy • SCRAN schemes

  4. NOF-DIGITISE • Background • Technical standards • Consortia • RLS

  5. EAST DUNBARTONSHIRE POLICY • SCRAN and RLS • Responsibility for collections • “Beyond nof-digitise” • SLIC project

  6. EXTENT OF SLIC PROJECT • Digitisation of images • Creation of metadata • Preservation

  7. OBLIGATIONS OF SLIC PROJECT • Library cataloguing standards (Marc/AACR2) • Library interoperability standards (Z39.50) • Government interoperability standards • Government data standards (Dublin Core/XML)

  8. THE SLIC PROJECT • Digitisation of images • Creation of metadata • Preservation

  9. DIGITISATION OF IMAGES • Digitisation was outsourced • Time and cost saving • 50 images returned in Photo CD format • Mixture of text and pictures

  10. USING PHOTO CD • Photo CD • Digitising from a 35mm neg. surrogate • A cheap option • Not archival quality (Lossy) • Works well for photographs (SCRAN) • Difficult to capture fine detail

  11. CREATION OF METADATA • Marc/AACR2 • Dublin Core RDF records • CORC (OCLC)

  12. PROPOSED METADATA SOLUTION • Master record created in MARC using CORC • Export MARC records into library catalogue • Export Dublin Core RDF records into a tailor made database on council website, alongside images

  13. WHY USE MARC RECORDS? • A detailed record format • Widely supported • Records can be part of library catalogue • Record interoperability • Cairns • WebCat • A convertible record format

  14. MARC RECORDS: Creating Interoperability • AACR2 • Library of Congress Subject Headings • Library of Congress Authority Files • Dewey numbers

  15. MARC RECORDS: Developing A Template • Not designed for electronic documents • Standards still developing • Working with CDLR to develop guidelines

  16. CORC:Cooperative Online Resource Catalogue • Straightforward entry • CORC constant data • MARC information • Pathfinders

  17. PRESERVATION • 35mm negatives • Microfilm • Moving to Tiff format

  18. PROGRESS TO DATE • Getting close to a MARC template • Considering database options • CORC pathfinders • Images stored online and will soon be publicly available

  19. THE FUTURE • Digitisation of images • Creation of metadata • Preservation

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