Pretest Workshop

1. 20 10 Pretest Workshop SPRING

2. Contact Information • Cherie Boone - px# 48855 (434-8855) e-mail: boone@palmbeach.k12.fl.us • Tom Cornman - px# 42499 (681-2499) e-mail: cornman@palmbeach.k12.fl.us • Vanessa Ferrell - px# 48355 (434-8355) e-mail: ferrellvan@palmbeach.k12.fl.us • Ken Morris - px# 45155 (684-5155) e-mail: morris@palmbeach.k12.fl.us • Jackie Johnson - px# 45282 (684-5282) e-mail: jacquej@palmbeach.k12.fl.us

3. New Website Design Effective Jan. 15th

4. Pretest Workshops – Online Opportunity • Online FCAT Pretest workshop • Recorded by the TEN network • Available online, as a Vodcast, on Wednesday, January, 20, 2010 • A link to the workshop will be posted on the Assessment homepage.

5. FCAT Mini Presentations • Receiving Your Test Materials • Returning Your Writing Materials • Returning Your Reading, Mathematics and Science Materials • Returning Home Education Materials • Returning McKay Scholarship Materials • Returning CTC Scholarship Materials • Returning Florida Virtual Academy Materials • Returning Your Large Print and Braille Materials

6. FCAT Mini Presentations (continued) A link to the mini presentations will be on the Assessment homepage beginning by January 22, 2010 www.palmbeachschools.org/9053

7. Training Materials Link • Training materials are available online at: www.pearsonaccess.com/fl Support tab

8. Writing Daily Test Administration Schedule

9. RMS Daily Test Administration Schedule

10. RMS Daily Test Administration Schedule 10

11. RMS Daily Test Administration Schedule

12. RMS Daily Test Administration Schedule

13. RMS Daily Test Administration Schedule

14. What’s New for the 2010 FCAT • K-8 Virtual School Continuity Program/District Virtual Instruction • The K-8 Virtual School Program is being phased out. • Districts must now provide their own virtual instruction programs. • Processing materials for these students • Students enrolled in your DISTRICT virtual instruction program – package for return as all other schools in your district using your district number and school number of the student’s school of enrollment. • Students enrolled in the Florida K-8 Virtual School Continuity Program– package as in previous years, depending on their school of enrollment (formerly Florida Virtual Academy and Connections Academy). • District Assessment Coordinator, School Assessment Coordinator, and Test Administrator checklists are printed on perforated pages in the back of the manual.

15. What’s New for the 2010 FCAT(continued) • Session 4 of Grades 3 and 4 Mathematics contains items that require a ruler. • Rulers should not be distributed for Session 3. • Rulers will be provided on perforated sheets with other test materials. • Grades 3 and 4 Calibration schools will not receive rulers as they are not required for their version of the test. Do not cut the edges of the ruler!

16. What’s New for the 2010 FCAT (continued) • Grade 4 Mathematics tests now contain gridded-response items. • Time allotted has changed from 60 minutes to 70 minutes per session.

17. What’s New for the 2010 FCAT (continued) • Grade 5 Mathematics tests now include a Grade 5 Mathematics Reference Sheet as a perforated page inside the test and answer book. • Performance task items have been removed from all FCAT Science tests.

18. What’s New for the 2010 FCAT (continued) • FCAT Administration Record/Security Checklist Form • This combined form can be used to capture all required administration information and track security numbers. • Forms will be pre-populated with the security numbers of test documents sent to each school. • Contact Cherie or Tom for these documents.

19. What’s New for the 2010 FCAT (continued) • NO Answer Document Return Summary • Schools may request this form from their district office if they wish to use if for their own purposes.

20. What’s New for the 2010 FCAT (continued) • Document Count Form • One version – the Document Count Form and Spring Retake Document Count form have been combined into one. • Bubbles for large print, Braille, and one-item-per-page have been added.

21. Reminders for the 2010 FCAT • Schools are required to adhere to the daily testing schedule. • Test Administrators are required to use ALL of the allotted time in each test session and should not end a session early. • A student with the accommodation of extra time must complete one session before continuing to the next session. • If a student starts a test and leaves school without finishing (for an appointment, illness, etc.), he/she will NOT be allowed to complete the test.

22. Reminders for the 2010 FCAT (continued) • Students may not have any electronic or recording devices at their desks, clipped to their belts, in their pockets, or anywhere they can reach them during testing, even if the devices are turned off or the students do not use them. • If a student is found to be in possession of ANY electronic device(s) during testing, his or her test must be invalidated in order to successfully enforce this policy. • Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification. • Please carefully read the Test Security Policies and Procedures to ensure that you are following the correct procedures. • District assessment coordinators must require that school administrators, school assessment coordinators, test administrators, and proctors sign an FCAT Administration and Security Agreement.

23. Reminders for the 2010 FCAT (continued) • Large Print, Braille, and One-Item-Per-Page • Students using large print materials must record their responses in the large print Writing folder, large print answer book, or large print test and answer book. • Test administrators should record verbal or signed responses in the large print documents provided for these students. • Students using Braille materials must record their responses on Braille paper. • Test administrators should record verbal or signed responses into the regular print Writing folders, answer books, answer folders, or test and answer books provided for these students. • Students using one-item-per-page materials must record their responses in the one-item-per-page test and answer book. • Test administrator should record verbal or signed responses into the regular print answer book, answer folder, or test and answer book provided for that student.

24. Reminders for the 2010 FCAT (continued) • Forms located at www.PearsonAccess.com/fl under the Support tab • Comment Forms - Ensure that the online comment forms are reviewed before testing and complete them after testing. • Missing Materials Forms • Test Irregularities and Security Breaches Forms

25. Reminders for the 2009 FCAT (continued) • Make-up Testing • Is required • All security and administration procedures must be followed • The test script MUST be read verbatim in its entirety

26. Students to be Tested • Writing: Grades 4, 8, and 10 • Reading and Mathematics: Grades 3–10 • Reading and Mathematics RETAKE Tests: • Grades 11–Adult students who have NOT passed the Grade 10 FCAT in Reading and/or Mathematics • Retained Grade 10 students with ANY Grade 10 FCAT Reading and/or Mathematics score on file • Certificate of Completion students • Students in the SECOND or THIRD year of the Three-Year Graduation Program • Science: Grades 5, 8, and 11

27. Students to be Tested (continued) • Home Education Program students • MAY participate in the FCAT administration appropriate for their grade-level (Grades 3–10) • MAY take the FCAT Science test (Grade 11) • May NOT take the Retake test • McKay Scholarship Program students • In PRIVATE schools MAY participate • In PUBLIC schools MUST participate • May NOT take the Retake test • Corporate Tax Credit (CTC) Scholarship Program students • INDIVIDUAL students MAY participate in the FCAT appropriate for their grade-level • May NOT take the Retake test

28. Students to be Tested (continued) • Virtual Instruction Program Students • All students in Grades 3-11 MUST participate • Our District’s • K-8 Virtual School Continuity Program students(Connections Academy and Florida Virtual Academy) • English Language Learners (ELLs) • ALL Grades 3–11 ELLs MUST participate. • All Grades 3–11 ESE students take the appropriate FCAT unless their IEP indicates an alternate assessment.

29. Retained 10th Graders • Writing • Test all • Reading • Only test those who have not passed • Mathematics • Only test those who have not passed

30. Retained 11th Graders Science Test all Retake Reading Only test those who have not passed Retake Mathematics Only test those who have not passed

31. Students to Be Tested - Other Programs • Hospital – Homebound • Contact Tom Orloff - px# 45192 (684-5192) • Test at home school • Test at McKesson building • Test at student’s home

32. Accommodations • Must be in the student’s IEP (Individual Educational Plan) or 504 plan (Students under Section 504 Of The Rehabilitation Act) • Must not alter content • Must be in use in the classroom • Must be in use prior to FCAT

33. Accommodations (continued) • Allowable accommodations • Must be gridded on answer document by teacher • Used not allowed • LEP • ESE • 504 • Regular • Temporary

34. Preidentified Student Labels • Verify that the student is still enrolled and will be tested. • Verify the information on the PreID Roster against the school’s student information database. • Five elements MUST be correct on a student PreID label for Grades 4, 8, and 10 Writing, Grades 3-10 Reading and Mathematics, and Grades 5, 8, and 11 Science: • Student name • Student ID number • District number • School number • Grade level

35. Preidentified Student Labels (continued) • Four elements MUST be correct on a student PreID label for RETAKE: • Student name • Student ID number • District number • School number • The PreID Roster includes the complete Social Security Number (SSN) or Florida Student Number for each preidentified student. • Even though the same file was used to create both the PreID rosters and the student PreID labels, only the last four digits of the SSN preceded by five Xs and followed by one X (XXXXX7884X) are printed on the labels. • You are NOT required to grid the missing numbers of a SSN.

36. Student Grid Sheet Student Information (must be completed by the student) Grade Level/Content Assessed Form Code Security Number Area Student Demographic Information Student Label Area School Use Only DNS and UNDO bubbles

37. Pregridding Codes District/School number 50 + your school’s district number 5 0 1 2 3 4

38. Pregridding Codes (continued) • Social Security Number/Florida Student Number 5 0 1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 9 X SSN + X 50 + district student number

39. Affixing Student Labels • Schools may open shrink-wrapped packages and affix student labels to documents under these conditions: • Only the school coordinator and persons designated by the principal (school board employees) may open shrink wrapped packages. • Secure booklets must not be opened • Students are not permitted to handle test documents • The labels must be affixed by these persons in a locked office and the books/folders must not be opened. • All materials must be returned to locked storage until the morning of testing.

40. Sample Student Label • Affix the label in the box in the lower left corner of the student grid sheet. • Do not remove labels once they have been affixed. • Do not place a label over another label.

41. Test Invalidation Policies and Procedures • Purpose of test invalidation is to identify when the validity of test results has been compromised. Schools may either: • invalidate only after discussion with the district assessment coordinator. • invalidate at the school level after discussion between the school assessment coordinator and the site administrator. • A test MUST be invalidated if any of the following circumstances occur: • A student has an electronic device during testing. • A student is cheating during testing. • A student is disruptive during testing. Situations involving possession of electronic devices, possible cheating, or disruptive behavior should be investigated and discussed with the school assessment coordinator and site administrator before a final invalidation decision is made.

42. Test Invalidation Policies and Procedures (continued) • A test MAY be invalidated if any of the following circumstances occur: • A student becomes ill and is unable to finish, OR a student is not allowed the correct amount of time. • A student was given an accommodation not allowed on the FCAT. • A student was given an accommodation not on the student’s IEP, Section 504 plan, or LEP plan. • A student was not given an allowable accommodation listed on the student’s IEP, Section 504 plan, or LEP plan. • An error occurs in test administration or procedures that could compromise the validity of the test results (e.g., students had access to an unauthorized visual aid that gave an unfair advantage).

43. DO NOT SCORE (DNS) & UNDO Bubbles • Writing Sample • Reading, Mathematics, & Science Samples • There is one DNS bubble and one UNDO bubble for each test in an answer document. Answer Document Containing Two Tests Answer Document Containing One Test

44. Refuse to Write/Attempt • The student who enters the testing room but refuses to take the test. • If the student makes no marks on the test other than the student grid sheet • Student will count for participation. • The student will be counted as “Not Attempted.” • DO NOT invalidate • Return with the To Be Scored documents

45. Placement of Security Numbers

46. Security Log

47. Administration Record/Security Checklist • Blank version of the form (located in Appendix C of the manual)

48. Administration Record/Security Checklist (continued) • Pre-populated version of the form that can be downloaded from PearsonAccess into Excel.

49. Writing Test Materials School Boxes • School Cover Memo • Packing List • PreID Rosters • PreID Labels • School Assessment Coordinator Kit – clear plastic bag • Document Count Forms • Paper Bands • Red Return Labels (TO BE SCORED Materials) • Yellow Return Labels (NOT TO BE SCORED Materials) • White Return Labels (Large Print, Braille, and One-Item-Per-Page Materials), if applicable • Planning Sheets • Writing Folders

50. Writing Test Materials School Boxes (continued) • Special Document Kits (if applicable) • Large Print and Braille Cover Memo • Document Count Forms • Special Document Return Envelope(s) • Test Materials SAVE THE ORIGINAL BOXES FOR RETURNING MATERIALS