ASSOCIATE Test Coordinator Training Spring 2014 9 Steps to a Fair & Secure Test Administration Grades 3–9 Reading, Writing, & Mathematics SBAsGrades 4, 8, & 10 Science SBAGrade 10 SBA-HSGQE & HSGQE Retest
Content we’ll Cover Today • Alaska 2014 Spring Assessments • Test Security • 9 Steps • Step 1: Receive and Inventory Test Materials • Step 2: Check Testing Materials • Step 3: Determine Testing Personnel • Step 4: Plan Testing Schedule • Step 5: Organize School Test Centers • Step 6: Use Standardized Administration Procedures • Step 7: Prepare Test Books • Step 8: Administer Tests • Step 9: Assemble Materials for Return
2014 Spring Assessments Test In – Grade In
Test Security Agreement Level 3 Site (Associate Test Coordinator) Security Agreement (TSA) is provided by the DTC or may be downloaded from the EED website http://education.alaska.gov/forms/home.cfm The TSA must be signed and on file with the DTC prior to receiving testing materials.
Review TSA carefully. • Initial each line. • Sign and date the document. • You are acknowledging that you are responsible for test security at your site. • You are acknowledging that you understand and will follow all guidance, regulation, and instructions associated with all spring assessments. • Return the signed copy to the DTC. TSAs are legal documents ensuring that every student has a secure and optimal testing experience.
Step One: Receive & Inventory Test Materials • On the day the materials arrive at your school,confirm receipt of materials with the DTC. What is your district procedure? Who else needs to know that materials must be delivered securely to you? (office staff, custodians, etc.)
Alaska SBA Alaska SBA Alaska SBA Alaska SBA Alaska SBA Alaska SBA Alaska SBA For each assessment, verify that you have sufficient materials for all enrolled students scheduled to test.
Documents you will need to do the inventory: • School Packing List • School Security Checklist DTCs and atcs work together to ensure that all needed materials are available and secure. Insert photo of ssr sheet
Compare the materials received to the school packing lists. • Compare ranges of security numbers on the school security checklists against test books/answer booklets received. • Double-check quantities of materials. • Verify the accommodated materials type and quantity received. ATCs ensure that every student on-site has the correct test materials.
Materials for students receiving accommodations may include: • Large Print – per grade and subject • Braille – per grade and subject • Braille and Large Print accommodated materials require transcription of responses: • Reading, Writing, and Mathematics SBAs transcribed into Form D standard test book/answer booklet • Science SBA into Form SD SBA AccommodatedTest Materials
Materials may include: • Large Print – per grade and subject • Braille – per grade and subject • Audio CD – grade 10 writing and math & HSGQE Retest reading, writing, and math • Sign Language DVD – grade 10 writing and math & HSGQE Retest reading, writing, and math • Braille, Large Print, Audio, or DVD accommodated materials require transcription of responses into standard test books: • Grade 10 into Form J • HSGQE Retest into Form J15 Gr. 10 SBA-HSGQE & RetestAccommodated Test Materials
If a student requires a read aloud accommodation in the form of audio CDs, the following assessments require 2 Audio CDs: • Grade 10 Writing • Grade 10 Mathematics • HSGQE Retest Reading Make sure all CD/DVD players have electricity or batteries and are working properly. (Gr. 10 SBA-HSGQE & HSGQE Retest) CDs must be securely stored and returned with testing materials. x 2 Ensure both discs are provided to students during testing.
When on-site inventory is complete: • Notify DTC that inventory process is complete and determine necessary actions for any discrepancies. • Follow up with DTC if new students arrive at your site prior to testing. ATCs provide DTCs with theinformation necessary to ensure that the test administra-tion runs smoothly.
What if… • I don’t have enough materials? • materials have rips, folds, creases, or any kind of printing irregularity? • there are only 9 books in a shrink wrapped bundle? • boxes are missing? • boxes are received that should have been delivered to another school? • materials are received that are not on my list?
Then… Contact your DTC immediately.
Step Two: Check Testing Materials Each associate test coordinator will receive testing materials from the DTC that come from two sources: DRC (the vendor) and the district. These items must be inventoried, secured, and distributed to the correct students. It is important to know what you will receive and which students will be using the materials so that a testing violation does not occur.
Provided by DRC: • Test Administration Directions Manuals (TADs) • Test books/answer booklets • Daily Check In/Check Out Worksheet (from TADs) Some districts ask ATCs to manage these materials: • Precodelabels and/or district/school labels • “Do Not Score” Labels ATCs must account for all testing materials, effectively and efficiently distribute them to proctors and test administrators, and ensure that they are securely stored.
Provided by District: • Sharpened No. 2 pencils with eraser (not mechanical) • Extra erasers • Scratch paper for reading, writing, mathematics, and science tests • “Do Not Disturb” sign(s) • List of students and subtests (HSGQE Retest) to be taken • List of students requiring accommodations/modifications • Seating Chart (suggested) All test materials must be appropriatelystored before, during and after testing.
Step Three: Determine the Testing Personnel Statewide Assessments are high-stakes tests that may only be administered by district employees. All certified teachers are required to participate, by regulation, in administering statewide assessments to students.
All HSGQE proctors must be certified teachers. • Proctors & Test Administrators should not be testing their own child (biological, step-child, adopted or foster care). • One proctor for every 30 students is required (Grade 10 SBA-HSGQE and HSGQE Retest). • One administrator for every 30 students is suggested (SBAs). • Proctors /Administrators must sign test security agreements prior to testing. ATCs coordinate on-site personnel well before the testing window to ensure that a sufficient number of proctors and test administra-tors will be available.
Step Four: Plan Testing Schedule ATCs are responsible for communicating the district and site testing schedule to the school staff and for ensuring that the schedule is followed by every proctor/test administrator in order to avoid test invalidations.
All grades and subtests of the SBA must be administered between March 31– April 14, 2014. • Each district will designate testing dates for their schools. The dates do not have to be consecutive. • Schools within a district are required to begin testing within 1-2 hours of each other. • Districts must follow the test order: Reading, Writing, Math, and Science (grades 4, 8, 10). • Students who are not able to take the SBA on designated days may test following the designateddays within the test window. Standards Based Assessments Schedule
SBA-HSGQE & HSGQE Retest must be administered on the following dates: • Reading – Tuesday, April 1 • Writing – Wednesday, April 2 • Mathematics – Thursday, April 3 • Testing must begin between 8:00 am and 10:00 am. • Students are not permitted to leave within the first two hours of testing. • No students are not permitted to start after the first two hours of testing. Grade 10 SBA-HSGQE & HSGQE Retest Schedule
Scheduling & Test Security • Provide adequate oversight of students continuing testing after lunch. • Supervised lunch SBA testing • Monitored lunch HSGQE testing • Determine where students who finish testing early will be and what they will do. • Determine the roster of all returning adults with Certificates of Achievement and provide appropriate testing space (HSGQE Retest only). Testing Schedules can be Affected by test security concerns. Atcs are responsible for providing guidance prior to the testing date to avoid security breaches.
Step Five: Organize the School Test Center ATCs provide proctors and test administrators with both the information and the support needed to have a secure and positive location in which to test.
Eliminate distractions such as bells, telephones, or announcements. • Confirm testing rooms have proper lighting and instructional materials are removed from the walls. • Confirm students needing accommodations are addressed. • Post rules for student electronic devices. • Distribute, collect, and inventory testing materials daily. ATCs must be present in the halls and easily reached during testing to address any problems.
Step Six: Use of Standardized Administration Procedures Training and supporting all testing personnel ensures that all students will test in an organized, secure manner and that the assessment results will be a valid measure of their knowledge, skills, and abilities.
Confirm all proctors/administrators have been trained. • Ensure proctors/administrators have read the TADs in advance. • Ensure similar testing conditions for each proctor/administrator. • Ensure proctors/administrators read test directions as written. • Ensure proctors/administrators are walking around the testing room during testing. Standardized testing procedures, such as reading directions exactly as written, ensure that all students have equal access to the test.
The following actions will result in test invalidation: • Cheating • Marking multiple random responses • Copying and/or transmitting test items/answers • Using unapproved reference materials • The use of cell phones or electronic devices • Taking assessments out of order Note: this is not an exhaustive list. Testing Personnel are responsible for ensuring students do not have the opportunity to choose cheating.
Step Seven: Prepare the Test Books Labels contain student information and link students to specific test books. All test books or answer booklets must have either a precodelabel or a district/school label. Test books/answer booklets returned without a label will be considered unused and will not be scored. Check with your DTC regarding your district’s process for labeling.
The precode label saves test administrators and proctors time and eliminates errors caused by hand-bubbling. • If a precode label is used, the bubbles on the front cover of the test remain blank.
The district/school label is used if there is no precode label or if the precode label is incorrect or damaged. It assigns the student to the correct district and school for reporting purposes. When a district/school label is applied, all student demographic information must be bubbled on the test book.
Use “Do Not Score” labels under the following types of circumstances: • A label is not positioned correctly on the test book/answer booklet (redo with another test book/answer booklet and district/school label). • An inappropriate label was placed on the test book/answer booklet (may need to transcribe student answers). Avoid using a “Do Not Score” label if there is a bubble correctly marked in the “Teacher Use Only” field on the front cover.
SBA Test Books & Answer Books grades 3-9 Precode Label District/School Label • Tan labels are to be used only for grades 3–9 reading, writing, and mathematics SBA test books and answer booklets.
SBA Grades 3–9 Form D Grades 3 & 4 Two precode labels are produced for grades 3 & 4 students. • One label for the Reading test book (contains questions and answer bubbles). • One label for the Writing/Math test book (contains questions and answer bubbles). Grades 5–9 One precode label is produced for grades 5-9 students. • One test book with questions (no label). • One answer booklet (requires label). LabelsSBA grades 3-9Test Books & Answer Books
SBA Science Test Books grades 4, 8, 10 District/School Label Precode Label Pink labels are to be used only for grades 4, 8, & 10 science SBA test books.
Grades 4, 8, & 10 Science SBA Form SD One test book/One label Apply a label to the front cover (precode or district/school) SCIENCE SBA
Precode Label District/School Label • Yellow labels are to be used only for Gr. 10 SBA-HSGQE and HSGQE Retest test books. Remember: Test in – Grade in
There are two test books for the SBA-HSGQE & two precode labels: • One reading test book/one label • One writing and mathematics (combined) test book/ one label • Reading Form: JR • Writing/Math Form JWM SBA-HSGQE
HSGQE Retest Form J15 • One test book containing reading, writing, and mathematics/ One precode label. • The label includes the HSGQE Retest subtests to be taken;If only the subtests listed are inaccurate, the label may still be used – this will not impact any data collection. Returning adults with Certificates of Achievement – apply a district label and bubble in what is known. HSGQE Retest
What if… a student with a precode label also bubbles in his/her name on the front of the test book?
Then… Don’t worry! The student precode label will override all bubbled information.
What if… • student information is incorrect on the precode label? • I have new students who enrolled after the precode window? • the precode label is torn? • label is positioned incorrectly on test book?
Then… When a precode label does not exist for a student, is incorrect, damaged, or placed incorrectly, a district/school label can be used in place of a precode label.
What if… a Do Not Score label is inappropriately applied to a test book?
Then… contact your DTC immediately.
Step 8: Administer the Tests ATCs implement the district procedures at the site to ensure that test materials are constantly monitored to avoid loss and possible security breach.
Use security checklists to track secure materials at all times • Associate test coordinators use school security checklists to confirm tracking daily with proctors/administrators • Proctors/Administrators use the Classroom Daily Check In-Check Out worksheetto monitor tracking with students hourly Test books should only be distributed/transported by district employees. Test books should not be left with students without a proctor or test administrator present. All site employees should be provided with clear procedures for maintaining secure test materials.
Step 9: Assemble Materials for Return ATCs support school testing personnel in the orderly and secure collection and return of materials to the DTC. When all staff are well informed of the process, materials will not be misplaced or security compromised.