ASSOCIATE Test Coordinator Training

8 Easy Steps Grades 3–9 Reading, Writing, & Mathematics SBAsGrades 4, 8, & 10 Science SBAGrade 10 SBA-HSGQE & HSGQE Retest ASSOCIATE Test Coordinator Training Spring Administrations 2012

District Testing Hierarchy

Test Administration Directions • The Test Administration Directions (TAD) will assist with all testing procedures. • You will receive 1 TAD per grade and assessment. • If you did not receive a copy, download one from EED’s website. • It is important to read all TADs carefully prior to testing.

Test Security Agreement • Associate Test Coordinator Security Agreement is provided by the DTC or may be downloaded from the EED website http://www.eed.alaska.gov/forms/home.cfm • Review carefully and initial each indicator • Ask for clarification before final signature • Once you sign the agreement, you are responsible for all test security in your building. • You are acknowledging that you will follow all guidance, regulation, and instructions associated with all spring assessments. • Return the signed copy to the DTC • No one can sign for you

Step One: Receive and Inventory Test Materials for all Assessments • Confirm receipt of materials with the DTC • Compare the materials received to the school packing lists • Compare ranges of security numbers on the school security range sheets against test books/answer booklets received • Check quantities of materials • Verify the accommodated materials type and quantity received • Notify DTC of any discrepancies

Step One: SBA Accommodated Test Materials • Materials for students receiving accommodations may include: • Large Print – per grade and subject • Braille – per grade and subject • These materials can be requested through the DTC. • Braille and Large Print accommodated materials require transcription of responses into a Form D standard test book/answer booklet for the reading, writing, and mathematics SBAs and Form SD for the science SBA (procedures for transcription are in the Test Administration Directions). • Reference the Test Administration Directions for administering tests to students with accommodations.

Step One: Gr. 10 SBA-HSGQE & Retest Accommodated Test Materials • Materials for students receiving accommodations may include: • Large Print – per grade and subject • Braille – per grade and subject • Audio CD – grade 10 writing and math & HSGQE Retest reading, writing, and math • Sign Language DVD – grade 10 writing and math & HSGQE Retest reading, writing, and math • These materials can also be requested through the DTC. • Braille, Large Print, Audio, or DVD accommodated materials require transcription of responses into standard test books: Form D01 for grade 10 and Form D15 for the HSGQE Retest (procedures for transcription are in the Test Administration Directions). • IMPORTANT: Grade 10 Writing and Mathematics & HSGQE Retest Reading Audio CDs consist of 2 volumes (2 separate discs). Ensure both discs are provided to students during testing.

Step Two: Check Test Materials Each associate test coordinator and/or test administrator or proctor should receive: Provided by DRC: Provided by District: • Sharpened No. 2 pencils with eraser (not mechanical) • Extra erasers • Scratch paper for reading, writing, and mathematics tests • “Do Not Disturb” sign(s) • Seating Chart (suggested) • List of students and subtests (HSGQE Retest) to be taken • List of students requiring accommodations/modifications • Test Administration Directions Manuals • Test books/answer booklets • Precode labels and/or district/school labels) • 4. “Do Not Score” Labels • 5. School/Classroom Daily Check In-Check Out Worksheet

Step Three: Plan the Testing Schedule • Statewide Assessments • All test proctors must be certified teachers • Proctors/Administrators should not be testing own biological child (same for adopted or foster care) • One proctor for every 30 students is required (Grade 10 SBA-HSGQE and HSGQE Retest) • One administrator for every 30 students is suggested (SBAs) • Proctors /Administrators must sign test security agreements • Distribute, collect, and inventory testing materials daily

Step Three: Plan the Testing Schedule (cont.) • Standards Based Assessments • Grades 3–9 reading, writing, and mathematics SBAs, as well as the grades 4, 8, & 10 science SBA, must be administered between April 2–16, 2012. • Each district will designate testing dates for their schools. The dates do not have to be consecutive. • Schools are required to begin testing within 1-2 hours of each other. • Districts must follow the test order: reading, writing, math, and science (grades 4, 8, 10). • Students who are not able to take the SBA on designated days must make-up on days that follow within the test window.

Step Three: Plan the Testing Schedule (cont.) • Grade 10 SBA-HSGQE & HSGQE Retest • Must be administered according to the dates below: • Reading Test – Tuesday, April 3 • Writing Test – Wednesday, April 4 • Mathematics Test – Thursday, April 5 • All testing begins between 8:00am and 10:00 am on the designated dates. • Students are not permitted to leave within the first two hours of testing. • No students are permitted to start after the first two hours of testing. • All tests must be administered according to the directions.

Step Three: Plan the Testing Schedule (cont.) • Statewide Assessments • Have a plan for electronic devices (e.g., cell phones and iPods) and clarify it with all students, parents, and proctors/administrators. • Have a plan for students testing at lunch. • Supervised lunch SBA testing • Monitored lunch HSGQE testing • Have a plan for students finishing testing early. • Have a plan and roster for all returning adults with Certificates of Achievement (HSGQE Retest).

Step Four: Organize the School Test Center • Eliminate distractions such as bells, telephones, or announcements. • Confirm testing rooms have proper lighting and instructional materials are removed from the walls. • Confirm students needing accommodations are addressed. • Post rules for student electronic devices. • Make sure all CD/DVD players have electricity or batteries and are working properly. (Gr. 10 SBA-HSGQE & HSGQE Retest)

Step Five: Use of Standardized Administration Procedures • Confirm all proctors/administrators have been trained • Ensure proctors/administrators have read the TADs in advance • Ensure similar testing conditions for each proctor/administrator • Ensure proctors/administrators read test directions as written • Ensure proctors/administrators are walking around the testing room during testing • Test invalidation • Cheating • Marking multiple random responses • Copying and/or transmitting test items/answers • Using reference materials not allowed

Step Six: Prepare the Test Books • All test books or answer booklets must have either a precode label or a district/school label. Precode Label District/School Label • Tan labels are to be used only for grades 3–9 reading, writing, and mathematics SBA test books and answer booklets. • Test books/answer booklets returned without a label will be considered unused and WILL NOT BE SCORED.

Step Six: Prepare the Test Books • Grades 3–9 Form D • Grades 3 & 4 • Two test books: 1 containing reading and 1 containing writing and mathematics • Grades 5–9 • 1 test book and 1 answer booklet containing all 3 subjects • Apply a label to the front covers (precode or district/school) • Two precode labels are produced for grades 3 & 4 students: 1 for the reading test book and 1 for the writing/math test book. • When using district/school labels, bubble in all student information (see TAD for details).

Step Six: Prepare the Test Books Precode Label District/School Label • Pink labels are to be used only for grades 4, 8, & 10 science SBA test books. • Test books returned without a label will be considered unused and WILL NOT BE SCORED.

Step Six: Prepare the Test Books (cont.) • Grades 4, 8, & 10 Science SBA Form SD • 1 test book • Apply a label to the front cover (precode or district/school) • When using district/school labels, bubble in all student information (see TAD for details).

Step Six: Prepare the Test Books (cont.) • The precode label saves time and eliminates errors caused by hand-bubbling. • If a precode label is used, the bubbles on the front cover of the test remain blank. • In cases where students fill in bubbles, the label overrides any marks (no need to erase the bubbles). This is true for all assessments.

Step Six: Prepare the Test Books Precode Label District/School Label • Yellow labels are to be used for Gr. 10 SBA-HSGQE andHSGQE Retest test books. • Test books returned without a label will be considered unused and WILL NOT BE SCORED. Remember: Test in – Grade in

Step Six: Prepare the Test Books (cont.) • The Gr. 10 SBA-HSGQE Reading and Writing/Mathematics Test Books require spiraling of forms for field-testing purposes. • Most districts will receive packs of a common form. • Big 7 districts will receive packs of multiple form numbers. • There are 14 Reading Forms (D01-D14) and 7 Writing/Math Forms (D01-D07) • The same form number does not need to be used when administering the reading and writing/mathematics assessments. • Two test books: 1 containing reading and 1 containing writing and mathematics • Apply a label to the front covers (precode or district/school) • Two precode labels are produced for grade 10 students: 1 for the reading test book and 1 for the writing/math test book. • When using district/school labels, bubble in all student information (see TAD for details).

Step Six: Prepare the Test Books (cont.) • HSGQE Retest Form D15 • One test book containing reading, writing, and mathematics • Apply a label to the front cover (precode or district/school) • When using district/school labels, bubble in all student information (see TAD for details). • Returning adults with Certificates of Achievement – bubble in what is known

Step Six: Prepare the Test Books (cont.) • Note the label includes the HSGQE Retest subtests to be taken • It is a quick reference for proctors to use • If only the subtests listed are inaccurate, the label may still be used – this will not impact any data collection

Step Six: Prepare the Test Books (cont.) • A district/school label is used in place of a precode label • When a precode label contains incorrect student-identifying information, replace it with the district/school label. • It will assign the student to the correct district and school for reporting test scores. • When a district/school label is applied, all bubbles on the test book cover must be completed.

Step Six: Prepare the Test Books (cont.) • All test books must be secure and tracked • Use “Do Not Score” labels under the following circumstances: • A label is not positioned correctly on the test book/answer booklet (redo with another test book/answer booklet and district/school label) • A precode label was placed on the test book/answer booklet, but the student did not show up for testing • An inappropriate label was placed on the test book/answer booklet (may need to transcribe student answers) • Test should not be scored Avoid using a “Do Not Score” label if there is a bubble correctly marked in the “Teacher Use Only” field on the front cover

Step Seven: Administer the Tests • Use security checklists to track secure materials at all times • Associate test coordinators use school security checklists to confirm tracking daily with proctors/administrators • Proctors/Administrators use the classroom daily check in-check out worksheet to monitor tracking with students hourly • Secure test materials must be monitored constantly to avoid loss and possible security breach

Accommodations Data Collection • Grades 3–10 reading, writing, & mathematics SBAs, as well as the grades 4, 8, & 10 science SBAs, collect student accommodations actually used at testing via the inside front cover of the test book/answer booklet. • The Braille and Large Print Bubbles have been moved to the inside cover under Question 1. • This page should be completed after the student has finished testing (reference the grade-specific Test Administration Directions manualfor accommodations collection instructions).

Step Eight: Assemble Materials for Return • After testing is complete reread all “Assemble Materials for Return” steps in the TAD. • Inventory student test books/answer booklets and ensure the following: • Reference sheets are removed • Each test book to be scored has a label • Test books with “Do Not Score” labels are accurate • “Teacher Use Only” field is complete where applicable (consult DTC before invalidating) • All accommodated tests have been transcribed into the correct form • Accommodations actually used by students during testing are completed in the inside front cover of test books/answer booklets for students in grades 3–10 • Package all used and unused test materials in shipping boxes to send to your DTC as instructed in TAD. • Notify DTC that boxes are en route.

Quiz Time • When materials arrive, security _______ must be compared. • Additional TADs can be downloaded from ______. • Number ______ pencils are acceptable. • Associate test coordinators use ______ to confirm tracking with testing personnel. • Students who answer using Braille, Large Print, or keyboarding must have responses ______ into a standard test book. • Test books not used should be left in the ______ ______ and returned to the DTC after testing. • All used test books must have a ______ before being shipped for scoring. • A HSGQE proctor is a ________________ while it is not a requirement for the SBA grades 3-9 test administrator. • Make up dates for testing are only available for grades ____________.

ASSOCIATE Test Coordinator Training