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Establishment Branch

Establishment Branch. An overview. General. Establishment branch - ‘A’ One Postal assistant (OA) Responsible for keeping the establishment files and registers, which are permanent records. Deals with - Creation and revision of establishment,

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Establishment Branch

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  1. Establishment Branch An overview

  2. General • Establishment branch - ‘A’ • One Postal assistant (OA) • Responsible for keeping the establishment files and registers, which are permanent records. • Deals with - • Creation and revision of establishment, • opening and closing of post offices and mail lines, • changes in the status of offices

  3. General • In RMS Divisions--‘C’ Branch • It deals with • Creation, revision and abolition of establishments, • Sanctioned establishment of the Division, • Changes in the register of sanctioned establishments • Distribution of the sanctioned establishment of the Division,

  4. Record of Establishment • The DO will keep up a register of sanctioned establishments in the form A.C.G. 19(a). • Register is kept corrected properly and up-to-date

  5. Record of Establishment • One file for each Post Office is kept and it is a permanent record • Consolidated list of all post offices is maintained. • List arranged alphabetically and the offices numbered accordingly. • The numbers start from 11 onwards • Numbers 1-10 for general dealings.

  6. Record of Establishment • The number against each office with the distinguishing letter for all cases relating to that office. • Eg: A-124 will be the establishment case of Kanpur

  7. Record of Establishment • When a new office is opened, a case-mark like, e. g. A-124 (a), A-125 (a), is given • Files should be arranged in numerical order

  8. Establishment Register • Contains details of establishment in a particular Post Office or Administrative Office • The register should contain details of following • (1) Clerical establishment • (2) Delivery establishment • (3) Class IV (MTS) establishment • (4) GDS establishment

  9. Establishment Register ACG 19(a) Indian Post and Telegraph Department See Rule 278 of P&T Financial Hand Book, Volume/Second Edition Register of Sanctioned Permanent/Temporary Establishment of the _____________ Office

  10. Establishment Register • In the case of a RMS Division • (1) Sorting Assistant establishment • (2)Mail Guards establishments • (3) Class IV (MTS) establishment • (4) GDS establishment

  11. Establishment Register • Kept updated with status of office, and number of posts in every cadre. • Change in establishment updated on relevant page and signed by ASP(HQ) or divisional head

  12. Classified List • A classified list of all PO maintained HO wise listing all SOs under them alphabetically and all BOs under each SO alphabetically. • Released once in three years • Kept up-to-date. • The corrections occurring in the year should be intimated to the RO/CO in April every year.

  13. Format of Classified List

  14. What does ‘Establishment ' mean? • Posts • Permanent post- definite rate of pay, no time limit • Temporary post- definite rate of pay, limited time • Tenure post-permanent post to be held by individual for a limited period • Creation of Posts • Abolition of Posts • Redeployment of Posts • Upgradation of Posts • Downgradation of Posts

  15. What is included in Establishment • Organizational structure of the Department • Circles, Regions, Divisions, POs & other Units (their creation, abolition, relocation & merger) • Posts and Cadres (their creation, abolition & redeployment) • Powers (Administrative & Financial) • Distribution of work etc.

  16. Redeployment of Posts • From surplus office to a needy office • Redeployment of surplus Group ‘C’, ‘MTS’ and GDS posts • from one operative office to a deficient operative office • from operative office to administrative office and vice versa (except GDS posts) • can be done by Head of Circle with the concurrence of Circle IFA

  17. Redeployment of Posts • Group ‘A’ & ‘B’ posts can be redeployed by Postal Services Board with the concurrence of Integrated Finance Wing • Proposals for redeployment referred to Directorate after approval of Circle IFA and Chief PMG • Redeployment is effected • by abolition of posts in a surplus office and creation of post in a deficient office • by a single order so that abolition and creation are duly matched

  18. Creation of Posts • Instructions -from time to time • Outsourcing of routine services such as cleaning, maintenance, moving papers/dak etc. • Unavoidable proposals ( e.g. for new organizations) for creation of all posts to be sent to MoF (Dept of Expenditure)

  19. Creation and Redeployment • There is a ban on creation of new posts • Posts can be created if justified only under matching saving or by redeployment • For matching savings financial implication has to be taken care of • Justification is to be calculated based on workload, for post offices it is based on calculation of Est2

  20. Creation and Redeployment • For creation under matching savings proposal is to submitted to Head of Circle • For redeployment also proposal is to be submitted by divisional head to head of circle • The proposal should be accompanied by documents justifying the excess manpower at one office and additional workload at other office justifying the additional manpower.

  21. Creation and Redeployment • Proposal for creation, abolition and revision of establishment should explain the grounds it is based on • Present cost of establishment with the cost of proposed establishment should be clearly mentioned

  22. Exercise 1

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