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Creating Presentations with PowerPoint 2003 for the PC

Creating Presentations with PowerPoint 2003 for the PC. Kristen Dunn-Thomason Melissa Moore Division of Customer Support CIT Training Program 301-594-6248. Other PowerPoint Training. 824 PowerPoint Topics: Graphs, Links, and More. Class Structure. Lecture followed by hands-on

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Creating Presentations with PowerPoint 2003 for the PC

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  1. Creating Presentations with PowerPoint 2003 for the PC Kristen Dunn-Thomason Melissa Moore Division of Customer Support CIT Training Program 301-594-6248

  2. Other PowerPoint Training • 824 PowerPoint Topics: Graphs, Links, and More

  3. Class Structure • Lecture followed by hands-on • Two handouts

  4. Objectives • Basics of PowerPoint • Slides and bullet levels • Backgrounds • Special effects • Slide transitions • Animation schemes • Stylistic Issues • Bringing in Graphics

  5. Objectives (Cont.) • Slide views • Seeing the slideshow in different ways • Change the order of slides in a presentation • Printing • Outlines and handouts • Presentations in the field

  6. What is PowerPoint 2003? • Very similar to PowerPoint XP/2002 • Many people are upgraded, many still using 2000 • Task Panes are major difference • Free of charge from iSDP • Your own desktop support may have its own schedule

  7. Task Panes • Allow easy access to commonly used functions • Arrows on right give further options • Can also access with Right-Click • If missing: View, Task Pane

  8. Slide Layouts • Variety of pre-set layouts • Title slide, Bulleted list, Title only, Blank • Insert, New Slide • Chooses default • Can change in “Slide Layout” Task Pane

  9. Bulleted Lists • All templates have 5 levels of bullets • Level 1 • Level 2 • Level 3 • Level 4 • Level 5 • Use the promote or demote buttons to switch between levels • Tab and Shift-Tab are keyboard shortcuts • Generally it is not advisable to use more than 3 levels of bullets Promote Demote

  10. Slides Tab • Gives thumbnail of each slide • Hover for larger title • Can switch to Outline view • Click and drag to change slide order

  11. Choose Your Look • Do I want a design template or a custom background? • Custom Backgrounds • Allow personal choice • Can be individual • Offer flexibility • Offer more space on the slide • Allow for potential errors • Require other customization • Fonts, colors, etc.

  12. Pulling down this menu Leads to more options Custom Backgrounds • Format • Background • Fill Effects

  13. A More Standardized Way • Design templates • Offer an integrated set of colors and graphics • Ensure readability • Reduce screen space • Have probably been seen before but can be altered

  14. Design Templates • Task Pane – Slide Design • Can use multiple templates • Right-click • Apply to all slides • Apply to selected slides • Color Schemes allow variation In 2000: Format, Apply Design Template – applies to all

  15. Stylistic Issues – Fonts/Colors • Make easy to read • Red, Green, and Blue don’t contrast well with each other • Arial, Tahoma, Verdana are good fonts • Monitors vs. Projectors • Be consistent • Colors • Fonts 1. My text here 2. My text here 3. My text here 4. My text here

  16. Slide Master • Use for global changes • Adjust the fonts, colors, and bullets • Can have multiple masters • Automatic if multiple design templates • Find in “Slide Design” Task Pane • “Used in This Presentation” • View, Master, Slide Master to open • View, Normal to close

  17. Slides from Other Presentations • Insert, Slides from Files • Browse for the presentation • Select the slides • Look and feel • Keep source formatting – brings other slide master • Otherwise takes existing slide master • To reapply master styles – choose the slide layout, right-click, “reapply layout”

  18. Slide Transitions • Task Pane - Slide Transition • Select transition for preview • To remove - “No Transition” • To change - select another transition • “Apply to All Slides” affects all slides • “Apply to Master” affects all slides using the current Slide Master

  19. Animation Schemes • Task Pane – “Slide Design - Animation Schemes” • Grouped by subtle, moderate, and exciting • “Play” allows to see in current slide • Often come with transitions, can select other transition to override

  20. Stylistic Issues – Clutter • Limit text – particularly with video • Animations • One bullet/concept at a time – good for many learning styles • Too much movement – distracting • Transitions – may want one throughout • If using animation schemes, choose a transition at end of process

  21. Screen Shots • “Alt & Print Screen” saves active image to clipboard • Once back into PowerPoint “Ctrl & V” pastes screen shot in • The Picture toolbar includes options for cropping the image • If you lose the toolbar, go to View, Toolbars, Picture

  22. Clip Art • Task Pane – “Clip Art” • Search in: allows computer and web • Results should be • Clip Art • Photographs • Movies • Sounds • Automatic layout - undo

  23. Smart Tags • Context sensitive set of options • Show up when possible conflict perceived or suggestion available • Formatting – when paste, do you want to keep original or go with current • Auto Correction – can undo • Auto Layouts – can undo

  24. Import Graphics from the Web • Right-click image • Select Save Image As • Insert Saved Picture with PowerPoint • Select Insert, Picture, From File

  25. WordArt • Add or edit a special text effect • Add 3-D Effects and Textured Fills • Insert, Picture, WordArt

  26. Views • Switching between Views can help with seeing the presentation from different perspectives • There is an easy menu for switching at the bottom left of the PowerPoint Window

  27. There are a variety of printing options Slides Notes Handouts Outlines Pure Black and White is often a good idea Printing

  28. Presentation Navigation • To move forward in a presentation • Click the mouse • Press the right or down keyboard arrows • To move backward • Press the left or up keyboard arrows • For greater options • Right-click – “Go to Slide” • Pointer options allows drawing

  29. PowerPoint 2000 Differences • Only one Slide Master • Design Template applies to all slides • Many things are found in pop-up windows • Slide formats • Clip art • Custom animation

  30. Compatibility • Will not work in 2000 • New animations • Multiple masters • Password protection • To prevent problems • Tools, Options, Edit, Disable new features • File, Package for CD (retains new features in 2003)

  31. Presentations in the Field • Getting it there • Storage • Floppy disks, CDs, USB keychains, and Zips • Make sure have proper drives • Email as an attachment • Laptop – will it work with the projector? • Arrive in enough time to test your presentation onsite • Consider printing transparencies as a backup

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