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Linda Hosey Customer Service Director 904-542-1278 LindaL.Hosey@gsa

Linda Hosey Customer Service Director 904-542-1278 LindaL.Hosey@gsa.gov. Reverse Auction VENDOR STEP BY STEP DIRECTIONS . Version 1 Dated July 16, 2013 . Agend a. Reverse Auctions under GSA’s Platform Introduction to the website. ReverseAuctions.gsa.gov – July 1, 2013.

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Linda Hosey Customer Service Director 904-542-1278 LindaL.Hosey@gsa

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  1. Linda Hosey Customer Service Director 904-542-1278 LindaL.Hosey@gsa.gov

  2. Reverse Auction VENDOR STEP BY STEP DIRECTIONS Version 1 Dated July 16, 2013

  3. Agenda • Reverse Auctions under GSA’s Platform • Introduction to the website

  4. ReverseAuctions.gsa.gov – July 1, 2013 • Same login as e-Buy • Full suite of e-Buy capabilities (e.g., fair opportunity, set aside) • Schedules and Schedule based BPAs available • Ability to create/copy solicitations • Proxy bidding • Vendor names hidden • Buyer sets bid time • Review submitted quotes for technical acceptability • Collect prices paid data for future negotiations and auctions

  5. Reverse Auctions - DO NOT • Take the place of buyer’s decision making • Choose, write or include appropriate clause – contracting officers’ function • Take the place of contracting officers’ or buyers’ decision • Reverse auction is a method to receive quotes in a faster more robust and competitive environment • Add steps to the procurement process

  6. Click on vendor log in

  7. Enter Contract Number and Password – Same as GSA eBuy

  8. Tosee list of all auctions under GSA Schedule click on my auctions tab List of auctions in dashboard based on buyer selection of vendors to participate. This does not prohibit any vendors from participating, vendors click on my auctions tab in header to see of list of auctions under respective GSA Schedule.

  9. Tab for Active and Closed Auctions Click on Auction ID to see auction details List of auctions active auctions or preview which may start in the future Filter by auctions starting today or closing today Auction ID listed multiple times means more then one line item associated with auction.

  10. Auction page shows agency and buyer contact information and date and time auction closes. Please note awards can be either single awards or multiple awards. Description Tab – shows auction details and any attachments related to this auction.

  11. Once you review auction description and review any attachments. Click on line items. Auction details for overall procurement Any attachments that buyer attached related to auction or line items

  12. Click on each line item to see line item bid details, ask a question to the buyer, attach documents and place bids. To place bid without seeing any line item bid details. Click on place bid

  13. Vendors can select each tab Bidding Details, Bid History, Q & A or My Attachments or Place Bid

  14. Bid Details for first line item selected. Ask the buyer a questions Description of line item, if brand name or brand name or equal buyer may put part number. If left blank there may be no brand name requirement see buyer attachment for specifications or ask question to buyer

  15. Apparent Low Bid is shown. Target Price set by the buyer. Bid Decrements are based on Total Price not unit price. (Example $82,500 divide by Qty of 100 shows a unit price of $825.00. Based on bid decrement of $206.00 divide by Qty of 100 that shows bid decrement of $2.06 per unit price would drop by based on proxy bidding

  16. Bid History Page Shows Bidders. Vendors Name or Schedule is not shown Vendor who is submitting quote bid information is shown here

  17. Questions that sent to the buyer are posted on a line item and will show up per each line item.

  18. After reviewing all tabs click on place bid. Add attachments and then review and finalize My Attachments Tab allows the vendor to attach documents related to this auction or line item.

  19. Item information details which shows line item shipping address, delivery terms, Qty, etc. Place your bid. Please see example below on how bids should be placed. Final review of auction details and then hit finalize

  20. Final review of auction details and then hit finalize Bid should be placed based on total price which means unit price x qty = Total.

  21. After vendor submits bid. If bid amount is correct click on confirm bid

  22. To go to the next line item click on computer equipment tab. Vendor bid amount for this line item.

  23. To quote on line item number 2. click on second line item and repeat steps on submitting bid information from 1st line item After submitting quote for 1st line item system will know show number of bidders.

  24. To see list of new auctions issued click on my auctions.

  25. Questions?

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