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North Carolina

The North Carolina State Geospatial Partnership Kick-off Meeting held in Salt Lake City on January 23, 2008, focused on enhancing the understanding of geospatial content, archival roles, and opportunities for collaboration among state and local entities. Key discussions involved the intersection of records retention, preservation, and access to data, alongside establishing an ideal repository for geospatial content. The meeting aimed to develop best practices, improve data sharing, and foster community awareness regarding GIS and archival processes, promoting effective stewardship of content over time.

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North Carolina

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  1. North Carolina State Presentation Multi-State Geospatial Partnership Kick-off Meeting Salt Lake City, Utah January 23, 2008

  2. Partnership Expectations • Better Understanding of Geospatial Content • Better Understanding of Archival Roles and Processes • Discover Opportunities for Collaboration and Intersections • Discuss and Learn about the Intersection of Records Retention, Preservation, Appraisal, Easy Access and Retrieval, and the continuum from fresh to preserved content • Better Understanding of Business Drivers and Cases that bring benefits • Establish a Geospatial Content (Ideal) Repository and Network • Greater Community (Geo-IT-Executive Offices) Awareness of Archival Roles

  3. Partnership Expectations • Expectation that GIS records should be ‘identified, appraised, and hopefully, scheduled.’ • Further catalyze the discussion with appropriate groups--associations, other states, local involvement, industry, other NDIIPP projects • Improvements and implementation of better practices, more organized collections for discovery and access, and stewardship of content over time • Build on recent results of NDIIPP activities, when appropriate • Metadata that works for Consumers and Archives • Meaningful input to LCs message to Congress

  4. Governance Structure - Geo • Council, Legislation for GIS coordination * • Related authorities, SOS/LRMP, DENR/NC Geodetic Survey • NC OneMap, historic data and records element part of vision from 2001 • Distributed Technical and Collaborative Model – 100 counties 40 cities, 30 plus state agencies, universities, regions, ngo’s * • Enterprise License Agreement - ESRI

  5. NC OneMap Inventory

  6. Governance Structure - Archives • State Archives • State Library • Part of Cultural Resources • A & L have combined resources, where/approp • Legislative Authorities • GS 121(archive and records); • Historical Commission • Electronic Recording Council • Standards for digital preservation document applies across all long term or permanent records - recordation of e-deeds

  7. GS 132 Public Records • GS 132 (public records) • More open than many states • Mutual Driver for sharing information • GIS Data Exception • Blueprint Exception • Data Sharing revelation – local2state sharing

  8. Data Sharing Recommendations • Local request for order to sharing - 2007 • Result of locals requesting that a problem be solved • Result of state and fed access not organized resulting in contact fatigue for content providers and consumers. • Acknowledgement that local policies contribute to the problem • Ten recommendations

  9. Geo Data Sharing • 1 Avoid Formal Agreements • 2 Web Access • 3 Secure Access • 4 Free Data • 5 Single Point of Contact

  10. Geo Data Sharing • 6 Regional Solutions • 7 Official Outlets via Trusted Source * • 8 Archives and Long Term Access • 9 NC OneMap Brand • 10 Outreach

  11. Archival/GeoCommunity Links • Data sharing exercise leads to interest in archival tactics between communities – Access and Preservation sub-committee of GICC • Inventory Strategy • NC GIS Inventory • NC OneMap; Geospatial One-Stop • Metadata • Engage Local/StateRecords Unit to inventory and survey • Geo Archival Capacity • Limited; Developing Partnerships • Developing Work Flows • Interest within Central IT Groups, study development and use of GIS statewide, study in 2004 and 2007

  12. Priority Topics Across State Community • Prioritization of Themes • Collection and organization, inventory, documentation – develop and implement best practices on geo and archival communities • What is at risk, Determination – Appraisal – Disposition Instructions • Awareness – Why Care (temporal hook, litigation, business continuity, etc) • Inventory

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