Test Coordinator Training Workshop. January 7, 2014. PARCC Overview PARCC Field Test Overview Roles and Responsibilities of PARCC Test Coordinator PARCC Testing Accommodations and Accessibility Features Support *This presentation will be posted online at: www.ride.ri.gov/PARCC.
Test Coordinator Training Workshop January 7, 2014
PARCC Overview PARCC Field Test Overview Roles and Responsibilities of PARCC Test Coordinator PARCC Testing Accommodations and Accessibility Features Support *This presentation will be posted online at: www.ride.ri.gov/PARCC Today’s Workshop
Spring 2014 Field Test Overview
The Partnership for Assessment of Readiness for College and Careers (PARCC) is: A consortium of 18 states and the District of Columbia Developing next-generation mathematics and English language arts/literacy tests for students in grades 3–11 PARCC tests will: be computer-based be aligned with the Common Core State Standards (CCSS) measure higher-order skills such as critical thinking, problem-solving, and communicating effectively be administered in the spring of the 2014–15 school year What Is PARCC?
PARCC Assessments:Non-Summative and Summative Components Beginning of School Year End of School Year Flexible Administration Performance-Based Assessment DiagnosticAssessment Mid-Year Assessment End-of-Year Assessment Speaking and Listening Assessment Key: Optional Required
PARCCSummative Assessments Performance- Based Assessment (PBA) End-of-Year Assessment (EOY) 75% of School Year: 3 ELA/Literacy Sessions 2 Mathematics Sessions 90% of School Year: 2 ELA/Literacy Sessions 2 Mathematics Sessions Total Number of Sessions = 9
State Educators Review Every Item
NECAP vs. PARCC
Spring 2014 Field Test Field Test Overview
PARCC Field Test Purposes The primary purposes of the PARCC Field Test are to: Evaluate the quality of items and tasks so that PARCC can build assessment forms for the 2014-15 school year Pilot assessment administration procedures and timing Research test accessibility features and accommodations Give schools and districts the opportunity to experience the administration of PARCC assessments NOTE: The Field Test will not produce any results for districts, schools, or individual students. Additional guidance is available at www.parcconline.org/field-test
PARCC Field Test Surveys Test Administrators for the Field Test will complete a survey to gather feedback about the experience of administering PARCC assessments. Students who participate in the Field Test will complete a survey to gather feedback about the student experience of taking PARCC assessments. Survey data will: Improve test administration protocols Identify potential sources of confusion for students Provide data on the occurrence of technical difficulties Provide data on the effectiveness of the testing environment to maximize student performance Provide data on the extent to which students engaged in on-task and/or off-task behaviors during the assessment
PARCC Field Test PARCC states will field test the Performance-Based Assessment (PBA) and End-of-Year (EOY) assessment components in both English Language Arts (ELA)/Literacy and Mathematics. Most students participating in the PARCC Field Test will take one component (PBA orEOY). A small percentage of students will take both components (PBA & EOY) in one content area only (ELA/Literacy or Mathematics). No students will be taking both the ELA/Literacy and the Mathematics assessments for the Field Test. Some students will take the Computer-Based Test (CBT) while others will take the Paper-Based Test (PBT).
PARCC Field Test Schedule Schools can test at any time during the Field Test testing windows: Note: In Rhode Island, students taking the Science NECAP in grades 4 and 8 and 11 will not participate in the Field Test EOY component.
Technology Requirements for the PARCC Field Test Schools selected to participate in the computer-based field tests must meet PARCC's technical requirements for devices and bandwidth. Most schools should be able to meet the requirements since: Relatively few students need to be tested at the same time There is a long test administration window in which to complete testing Schools with relatively few computers and limited access to the internet should be able to participate given flexibility and options available Guidance on technology requirements (www.parcconline.org/field-test-technology)includes information relating to: Computer Hardware Needed for Field Test School Bandwidth for Field Testing Proctor Caching as a Low Bandwidth Solution for the Field Test
Things Rhode Island Educators Should Know about the PARCC Field Test Nearly every Rhode Island LEA will participate in the Field Test. If a school has been selected to participate in the “PBA & EOY” component, the same students must take the Performance-Based Assessments (PBA) as well as the End-Of-Year (EOY) assessments. The estimated times for students to complete each session for the Field Test range from 60 to 120 minutes per session (*These time estimates include 50% additional time if needed by students). Students will not receive scores from the Field Test.
Spring 2014 Field Test Frequently Asked Questions For a full set of Frequently Asked Questions, please visit PARCC’s Field Test website at www.parcconline.org/field-test.
Will sample test items be provided so that students can practice answering items? Answer: Yes . PARCC released task prototypes in August 2012 and sample items in August 2013, which can be found online: http://www.parcconline.org/samples/item-task-prototypes. The sample items will be re-released on the technology platform that students will use for the Field Test in January, providing an early opportunity for students and educators to engage with the tools and functionalities on the PARCC assessments. There will be a computer-based practice test available to all schools – both schools included and not included in the field tests. The practice test will be available in April 2014.
How does my school select a classroom for the PARCC Field Test? Answer: It is important that classrooms are randomly selected for the Field Test. PARCC has provided additional guidance to schools on how to select classrooms. This guidance can be found on the PARCC site at: http://www.parcconline.org/classroom-selection-guidance
How many test sessions will there be for the Field Test and how long will each session be? Answer: The number of test sessions for each PARCC Component in each content area is as follows: Session times vary by Grade level, Content, and Component. Please see Tables 1.1 to 1.8 of PARCC Test Coordinator Manual for details. Additional guidance can be found on the PARCC Field Test website at www.parcconline.org/field-test.
Spring 2014 Field Test Test Coordinator
Serve as school’s primary contact person for Field Test Coordinate all PARCC Field Test-related activities Prepare test administrators to administer the PARCC tests according with Test Administrator Manual Ensure Technology Coordinator is trained and completes all necessary tasks for Computer-Based Testing (if applicable) Oversee the inventory, distribution, collection, and return* of securetest materials (*does not apply to CBT) Observe and monitor test administration in your school and report any testing irregularities Ensure the security of test materials and compliance with test administration procedures PARCC Test Coordinator’sPrimary Responsibilities
Roles & Responsibilities Test Coordinator Test Administrator Before Testing: Meets with the Test Coordinator Reads Test Administrator Manual Meets with educational team to determine student accommodations as needed Prepares testing environment for students Prepares students for testing with Practice Test Obtains and prepares materials needed for testing BeforeTesting: Establishes the testing schedule Develops and implements test security plan Develops and implements training, logistics plans Receives, inventories, distributes PBT materials Prints CBT Stu. Authorization Tickets, Seal Codes Trains Test Administrators, Tech. Coordinators Ensures standard test environments for students During Testing: Monitors test administration in classrooms Supports Test Administrators by answering questions Ensures security of test materials and/or login tickets between testing sessions Schedules and supervises make-up testing Maintains master list of students and their required accommodations During Testing: Reads scripts as written Distributes test materials to students Keeps accurate time for each test session Maintains security of test materials Ensures accommodations are provided Supervises students at all times during testing Notifies Test Coordinator of testing irregularities After Testing: Collects and inventories all test materials from test administrators after each session Applies student labels to booklets Completes online documentation Organizes secure materials by “Scorable” and “Non-Scorable” to prepare for return shipment Packs test materials for return to Pearson After Testing: Verifies that each student has completed the required information on his/her test materials Ensures student accommodations are documented Returns test materials to the Test Coordinator Ensures “Secure Materials Tracking Form” is completed and returned to the Test Coordinator Completes Test Administrator Survey
Spring 2014 Field Test Before Testing
Establish the Testing Schedule For the Field Test, LEAs and Schools may set their own schedules within each testing window (PBA, EOY) Schedule testing for the early part of each testing window to maximize number of available testing days in case of issues Policies on scheduling and testing time for the Field Test: All sessions must be taken in the correct order For the PBT, a test session must be completed by all participating students in the same grade on one single school day For the CBT, schools need to schedule the testing groups of students in the same grade as close together as possible (not necessarily in the same day) Schools should take into account breaks between sessions Before Testing:Test Scheduling
Make-Up Testing Students who are not tested on the regular administration date should be tested on a make-up day Make-up testing sessions may be scheduled for any day after the initial administration date as long as they fall within testing window The same test security and administration protocols for regular administration sessions apply to make-up test sessions NOTE: Students who become ill or have to leave for other reasons during testing should attempt to finish a test they started on a scheduled make-up date. Test administrators must note the exact place in test where student stopped. Students are not allowed to return to any previous session or change any previously completed item(s). Before Testing:Test Scheduling
Guidelines for Testing Time In planning schedule, include Total Field Test Administration Times for each session (See Tables 1.1 to 1.8 in Manual for times) Session Time is the amount of time is should take a student to complete a session Additional Time Allowed is approximately 50% of Session Time Schools must provide all students with the entire amount of field test administration time listed for the Session Time and must schedule accordingly Students who are productively engaged in testing must also be provided the Additional Time Allowed to complete session A new session cannot be started until ALL students in session are finished or relocated for extended time accommodation Before Testing:Test Scheduling
Guidelines for Scheduling ELA/Literacy and Mathematics Session Times for PBA and EOY Components
Develop and Implement Test Security Plan A successful Security Plan will: Inform individuals authorized to be involved in test administration to review security protocols, prohibited activities, testing irregularities, and security breaches and sign Security Agreement Designate central locked storage area for securing test materials Document that Technology Coordinators, Test Administrators, and Proctors have received necessary documentation and training for successful, secure administration of the PARCC Field Test Establish a documented chain of custody Ensure all authorized individuals sign Security Agreement Before Testing:Test Security
Test Coordinators must develop a Chain-of-Custody Plan that ensures test materials are accounted for at all times before, during, and after test administration. The Chain-of-Custody Plan should: Include procedures for documenting the hand off and return of test materials between School Test Coordinators and Test Administrators. Account for return of test materials to Pearson (PBT only). Include a process to document shredding or recycling, as appropriate, of test materials that are not returned to Pearson. Failure to develop, implement, and follow a Chain-of-Custody Plan could result in test invalidations. Before Testing:Test Security
The Test Coordinator must distribute test materials to and from Test Administrators each test administration day. Test materials must not be stored in classrooms prior to or following the day of administration. Test materials that will be distributed by Test Coordinators to each Test Administrator include: Test Booklets and Answer Documents (PBT only) Vendor-supplied Rulers and Protractors (PBT only) Vendor-supplied Mathematics Reference Sheets (PBT only) Student Authorization Tickets (CBT only) Numeric Seal Codes (CBT only) Headphones (CBT only)* Scratch Paper* (both) Before Testing:Test Security
Security Checklist: Test Coordinators must maintain a log to track secure materials. You may use the Security Checklist (PBT) or Optional Secure Materials Tracking Form (CBT) in Appendix Cof both versions of the Test Coordinator Manual or you may use your own equivalent log. Schools also need a log to account for collection and destruction of Mathematics Reference Sheets written on by students as well as for scratch paper written on by students. Test Administrators are not to have extended access (>15 minutes) to test materials before or after administration. Test Administrators must document the return of all secure test materials to the Test Coordinator immediately after testing. Before Testing:Test Security
Develop a Training Plan Make sure that you: Designate a fully-trained alternate Test Coordinator Ensure all school staff involved in administering PARCC tests are trained and understand their responsibilities and security protocols Ensure Test Administrators understand the expectation of “active proctoring” while students are testing Encourage Test Administrators to use the checklists available in Appendices of the Test Coordinator Manuals (consider providing copies of this checklist during training) Ensure Test Administrators and Proctors sign the Security Agreement (see Appendix A of Manual) after training is complete. Before Testing:Training Plan
Develop a Test Administration Logistics Plan To ensure successful and secure administration of the PARCC Field Test, make sure that your Logistics Plan includes the following tasks: Identify all students participating in each grade-level tests Authorize individuals to serve as Test Administrators Train all relevant staff Inform students and parents about the PARCC Field Test Meet with students to review testing day policies and expectations Designate appropriate testing spaces Work with Test Administrators to schedule Sample Tests for their assigned students prior to the Field Test Before Testing:Logistics Plan
Develop a Test Administration Logistics Plan (continued) Plan ahead to provide “accessibility features” (CBT only) for all students and accommodations (PBT and CBT) for ELL/LEP students and students with disabilities on test day by: Reviewing each student’s approved IEP or 504 Plan ahead of time Preparing a list showing each student and his/her specific accommodation(s) Indicating whether a specific test setting or Test Administrator will be required Training all Test Administrators (including substitutes) on PBT and CBT test accommodations and CBT accessibility features (if applicable) (CBT only) Ensuring required accessibility features and accommodations are selected during registration process (e.g., read-aloud/text-to-speech) and ensuring each student knows how to use accessibility features and accommodations prior to testing Schedule test administration sessions and locations Before Testing:Logistics Plan
Develop a Test Administration Logistics Plan (continued) Prepare a record of Test Administrators and their students for each testing session Assign students and testing locations to Test Administrators Establish school policy* for dismissing students and/or allowing them to read a recreational book after completing individual tests Develop a plan to store the Test Administration Manuals between administrations if your school is administering both the PBA and EOY components of the Field Test (CBT only) Consult with Technology Coordinator to confirm that all computers used for testing meet minimum requirements for computer-based testing (refer to the PearsonAccess User Guide for details on infrastructure and system requirements) Before Testing:Logistics Plan
For Computer-Based Testing (CBT), the Technology Coordinator must complete the following before the first day of testing: Review Test Coordinator Manualsections that apply to the Technology Coordinator Review Technology Coordinator Checklist (in Test Coordinator Manual Appendices) Review PearsonAccess User Guide for specific instructions on PearsonAccess functions and technology-related troubleshooting Review “Setting Up” and “Infrastructure Trial” online training modules Prepare Student Computers and Test Administrators’ Computers for Testing* Before Testing:Technology Coordinator Tasks
Receive*, Document, and Store Materials Remove the Packing List and School Security Checklist from Box 1. Remove the resealable package labeled “Test Coordinator Kit” Ensure contents of Test Coordinator Kit includes: Resealable plastic bag (holds all materials) Paper Bands (used during packing of return shipment) Pearson color return labels (Scorableand Nonscorable) UP S Ground Return labels with Iowa City, IA address for Scorablematerials and Cedar Rapids, IA address for Nonscorablematerials Pre-printed/pre-gridded School ID Forms Student ID labels Pearson Return Instructions Sheet Shipping Carrier Return Instructions Before Testing:PBT Secure Materials Handling
Receive, Document, and Store Materials (continued) Count materials received to verify that there is an adequate number for the Test Administrators and students in the school. NOTE: Count through the shrink wrap only. Do not open shrink-wrapped packages before the first day of testing Be sure that any missing or damaged Test Booklets are replaced with an equal quantity Keep all test materials in a centrally locked storage areas until distributing them to the Test Administrators Test materials must be distributed only on test administration day and must be returned to secure storage immediately after testing. Remind Test Administrators that all test materials are secure and must be returned immediately after testing. Before Testing:PBT Secure Materials Handling
Receive, Document, and Store Materials (continued) Keep all boxes in which the test materials were delivered. Use these boxes to return the Scorable and Nonscorable materials when testing is complete. Report the following occurrences immediately to Pearson using the Missing/Damaged/Contaminated Materials form (see Appendix D) Non-receipt of any packages of Test Booklets or Answer Documents listed on the School Packing List Discovery of a damaged or defective Test Booklet or Answer Document Discovery of missing or duplicate sequence numbers on any Test Booklets or Answer Documents (This happens after shrink wrap is opened. Prior to opening the shrink wrap, School Test Coordinators can read the top and bottom barcodes to make sure they follow a logical sequence compared to the total number of documents in the shrink wrap pack.) Before Testing:PBT Secure Materials Handling
For Computer-Based Testing (CBT), schools will only receive 1 Test Coordinator Manual and 1 Test Administrator Manual for every 20 students testing. The following secure test materials must be printed―up to one week prior to testing—by the Test Coordinator: Student Authorization Tickets.Each test session will have a unique Test Code for each student that will be printed on Student Authorization Tickets. Students will be prompted to enter the Test Code to access the test via TestNav (the browser-based application used to administer PARCC tests). Seal Codes.Seal Codes are four-digit codes used to lock test sessions so that students cannot go ahead to the next session or go back to a previous session that has already been completed. Seal codes are the electronic equivalents of the adhesive tabs that are used to seal sections of paper test booklets. Before Testing:CBT Secure Materials Handling
Final Preparation for PBT and CBT Testing Before the day of testing, Test Coordinators must: Verify testing rooms are set up so students are separated by a reasonable distance to encourage independent work and prevent collaboration Ensure testing rooms are clear of any and all instructional displays The following only applies to Test Coordinators preparing forCBT: Confirm all computers meet requirements needed to administer tests Confirm headphones are available for student use during ELA/Literacy test (may also be used for text-to-speech accommodation on Math test) Print student Authorization Tickets Confirm that proctor caching activities are complete Create computer-based test sessions online Print Seal Codes Before Testing:Final Preparations
Final Preparation for PBT and CBT Testing (continued) On the day of testing, immediately prior to the beginning of the test session (NOT in advance), distribute the following materials: Student Authorization Tickets for each student testing (CBT only) Printed, numeric Seal Codes* (CBT only) Test Booklets and Answer Documents (PBT only) Rulers and protractors for Mathematics testing (PBT only) Mathematics Reference Sheets (PBT only) No. 2 pencils Scratch paper for students to use during the test session Timing device (if needed) to keep track of time during testing “Testing—Do Not Disturb” signs to post on testing room doors Before Testing:Final Preparations
Spring 2014 Field Test During Testing
Monitor Test Activity Ensure that Test Administrators are actively monitoring students during testing Investigate and document all testing irregularities and security breaches and report incidents to LEA and/or RIDE Schedule and Supervise Make-Up Testing Students who are not tested on the regular administration date due to illness or other excused absence should be tested on a make-up day Ensure all make-up testing is completed before the end of the testing window During Testing
Paper test materials can become contaminated or damaged if, for example, a student becomes ill or gets a paper cut, or if a booklet is torn. Contaminated or damaged test materials can no longer be used or scored and must be replaced. The following procedures are a few examples of steps to follow if contamination or damage occurs (refer to Section 4 of PBT Test Coordinator Manual for complete list of detailed procedures): If test material is contaminated, Test Administrator must stop testing for student, record amount of time remaining, record test form number student was using, contact Test Coordinator, and send student to school nurse After testing area is cleaned and the students have returned to resume testing, the Test Administrator must remind students of time remaining for the test session prior to the disruption If ill student returns to resume testing, Test Administrator must provide student with same form of a new Test Booklet/Answer Document and ensure student’s name is recorded on cover of replacement. During Testing: PBT Contaminated/Damaged Materials
If possible, student’s responses in contaminated Test Booklet or Answer Document should be transcribed (see Appendix G) into replacement Test Booklet or Answer Document by qualified staff. If transcription is not possible, then student must be given opportunity to retake test session(s) using a different form during make-up testing. Test Coordinator must securely destroy the contaminated Test Booklet or Answer Document according to local biohazard protocols. After testing is complete, Test Coordinator must place Student ID label on replacement document prior to returning for scoring. Test Coordinator must record new security barcode number of new doc. on Missing/Damaged/Contaminated Materials Form. Test Coordinator must compile a list of contaminated/damaged Test Booklets and Answer Documents and maintain list on file for 3 years During Testing: PBT Contaminated/Damaged Materials (continued)
Scheduled breaks should occur between test sessions, notduringa test session. During the scheduled break, students are permitted to go to the restroom, get up to stretch, and/or get a drink, if needed. During a test session, individual restroom breaks may be provided at the discretion of the Test Administrator. During scheduled breaks for PBT, the Test Administrator should collect a student’s Test Booklet and Answer Document. There should not be conversations among students and students are not permitted to use electronic devices, play games, or engage in activities that may violate the validity of the test. During Testing:Breaks
The test coordinator or principal must immediately report any concern about breaches in test security or noncompliance with test administration procedures to the district superintendent and to RIDE: Dr. Kevon Tucker-Seeley PARCC Program Manager 401-222-8494 Please instruct test administrators/teachers to contact the test coordinator and/or principal immediately to report all testing irregularities. During Testing: Breaches in Test Security
Breaches of Test Security Include: Use of electronic devices (e.g. cell phone, smartphone, e-reader, tablet computer) by Test Administrator or student(s) while secure test materials are still distributed or while testing is in progress Reading non-test related material(s) before closing out the test session (CBT) or turning in test materials (PBT) Altering or interfering with students’ responses in any way Leaving test materials unattended or failing to keep them secure Leaving students unattended while they are testing Formally or informally scoring student responses to test items Failing to follow test administration directions Not administering a session according to the allotted time During Testing: Breaches in Test Security
Additional Breaches of Test Security Include: Failing to actively monitor testing students at all times Encouraging students to finish early Cheating by students (passing notes or talking to one another while testing or sharing responses to test items) Administering test(s) to family members or allowing unauthorized persons access to secure test materials Giving students access to test items or prompts prior to testing Viewing or letting students view secure content before testing Copying or reproducing any part of the passages or test items or any secure test materials or online test forms Removing secure materials from the school’s campus During Testing: Breaches in Test Security
Testing Irregularities Include: Building evacuation or lock-down Losing a student’s Test Booklet or Answer Document Displaying testing aids in the testing environment (e.g., a bulletin board with relevant instructional material(s) during testing Failing to provide a student with a documented accommodation Providing a student with an accommodation that is not documented and therefore is not appropriate ALL instances of security breaches and testing irregularities must be reported to the School Test Coordinator immediately and he/she must, in turn, report the incident(s) to the LEA Test Coordinator and to RIDE. During Testing: Breaches in Test Security
Spring 2014 Field Test After Testing
Collect Materials from Test Administrators: All used and unused Test Booklets and/or Answer Documents (PBT only) Vendor-supplied rulers and protractors (PBT only ) Student Authorization Tickets (CBT only) Numeric, Printed Seal codes (CBT only) Student rosters containing TestNav usernames and passwords (CBT only) Used and unused scratch paper Test Administration Manuals Vendor-supplied Mathematics Reference Sheets (PBT only) After Testing:Collection of Materials
Organize Test Materials into Separate Stacks: First organize materials by “Used” and “Unused” Test Booklets and/or Answer Documents Next, organize Test Booklets and/or Answer Documents by “Scorable” and “Nonscorable” Scorable materials include: Used or transcribed Grade 3 Test Booklets; Used or transcribed Grades 4 to high school Answer Documents Nonscorable materials include: Unused Grade 3 Test Booklets; used and unused Grades 4 to high school Test Booklets; Large Print Test Booklets; Unused Grades 4 to high school Answer Documents; “Do Not Score” Test Booklets or Answer Documents* After Testing: PBTOrganization of Materials
3. Apply Student Labels After Testing is Complete: Information provided by LEA s and schools during student data upload will be used to create and print Student ID labels. These labels are linked to students’ demographic information even though not all of that information is printed on the label. After Testing: PBTStudent Labels
Student ID Labels arrive pre-printed with student names and are included in the resealable package labeled “Test Coordinator Kit.” The student-level information provided by districts or states will be used to print Student ID labels for grade 3 Test Booklets and for Answer Documents for grades 4 through high school. Note the following protocols: Only the School Test Coordinator or designee may affix labels. Students are not permitted to assist in preparing secure materials before testing or in organizing or returning materials after testing. All secure materials must be returned to locked storage until they are returned to Pearson. After Testing: PBT Student Labels
Apply Student ID labels to Test Booklets for Grade 3 and Answer Documents for Grades 4 through high school in Box H (located in lower left corner of front page). After Testing: PBT Student Labels
Before applying each label, check to make sure that: the name printed on the Student ID label matches the name handwritten in Box A (top left corner of page). the student was enrolled and that the student tested. NOTES: If you have a label for a student who did not test, then it must be shredded because it contains student information Refer to Test Coordinator Manual for Paper-Based Testing for more specific details on student label issues. After Testing: PBT Student Labels
Prepare Materials for Packing: Complete a School ID Form for each grade level and subject Materials for each grade level and subject must then be banded separately using paper bands Place materials in shipping boxes. Use the boxes in which test materials were delivered for return shipping. Do not overfill a box. If it is not completely filled, add crumpled paper to avoid damage during shipment. NOTE: Do NOT put unused or Nonscorable Test Booklets in Scorable materials box. After Testing: PBTPreparing for Return Shipment
Place all materials in the shipping boxes as shown. Do not mix Scorable and Nonscorable materials in the same box. Seal the boxes securely with packing tape Remove any previous labels and cover any previous markings before applying the shipping label After Testing: PBT Preparing Materials for Return Shipment
Prepare Materials for Packing (continued): Locate the resealable package labeled, “Test Coordinator Kit.” This package contains Scorable and Nonscorable materials return shipping labels. Place one return shipping label on top of each box. Make sure you put the correct label on each box as Scorable and Nonscorable materials are shipped to different locations in Iowa. Count the total number of boxes (do not include your Nonscorable box count with your Scorable box count). After Testing: PBTPreparing for Return Shipment
On the line that reads “Box ___ of ___,” fill in the sequence of boxes being returned for the school(e.g., indicate Box 1 of 3, Box 2 of 3, Box 3 of 3). Do not include Nonscorable box count with Scorable box count. Do not write anything else on the labels. Note: Scorable materials are shipped to Iowa City, IA After Testing: PBT Preparing Scorable Materials for Return Shipment
Apply one UPS label with the IOWA CITY, IOWA address to the top of each box Note: PBA Scorable Materials will have a RED Shipping Label. EOY Scorable Materials will have a GREENShipping Label. After Testing: PBT Preparing Scorable Materials for Return Shipment
After Testing: PBTPreparing Nonscorable Materials for Return Shipment On the line that reads “Box ___ of ___,” fill in the sequence of boxes being returned for the school(e.g., indicate Box 1 of 3, Box 2 of 3, Box 3 of 3). Do not include Scorable box count with Nonscorable box count. Do not write anything else on the labels. Note: Nonscorable materials are shipped to Cedar Rapids, IA (graphic is incorrect)
Apply one UPS label with the CEDAR RAPIDS, IOWA address to the top of each box Note: PBA Scorable Materials will have a PURPLEShipping Label. EOY Scorable Materials will have a YELLOW Shipping Label. After Testing: PBT Preparing Nonscorable Materials for Return Shipment
Contact UPS to Schedule Pickup*: Call UPS at 800-823-7459 to schedule pickups. Pickups must be scheduledat least 24 hours in advance of the day pick up is requested but not later than one week after testing window ends. UPS customer service is available 24-7. Tell UPS you are calling in a pickup request for Pearson and will be using their “Return Service.” You must provide UPS with the following information: The physical location from where packages are to be picked up The estimated number of packages to pick up Provide a tracking number from any one of your UPS labels Once pickup is confirmed, you will get a confirmation number from UPS that can be referenced if questions or changes arise. After Testing: PBTArrange for Pickup
Materials to be Securely Destroyed The Test Coordinator must oversee the shredding of the following test materials immediately after all testing is complete: Scratch paper written on by students during testing Mathematics Reference Sheets written on by students during testing Printed Student Authorization Tickets (CBT only) Printed Seal Codes (CBT only) Materials to be Recycled Test Coordinator must recycle the following test materials immediately after all testing is complete: Test Administration Manuals (do not recycle until after EOY if administering both PBA and EOY components) Blank or unused scratch paper and Mathematics Reference Sheets Vendor-supplied rulers and protractors (PBT only) After Testing:Materials To Be Destroyed or Recycled
After all students have completed all sessions of the test and submitted their responses, manually stop the tests. Refer to the PearsonAccess User Guide for specific instructions. You cannot stop a PearsonAccess Test Session until: All students are in Completed or Marked Complete status Absent students in Ready status have been moved to a make-up PearsonAccess Test Session or have been removed. Do not mark a student’s test complete if the student was absent and is still in “Ready” status. Note: Students should not “Submit” the test in between test sessions. Between testing sessions of each component, students should exit and save the test. When the next session begins, the Test Administrator will need to Resume each student. After Testing:CBT Test Cleanup Activities
Spring 2014 Field Test Test Accommodations and Accessibility Features
PARCC Accommodations Testing accommodations are meant to remove barriers that may exist due to a student’s learning style or disability. Students should have had experience using an accommodation in the classroom (during routine instruction and/or test taking) prior to using it on a PARCC test.
PARCC Accessibility Features and Accommodations Manual - 2nd Edition The second editionis a comprehensive policy document that will support local educators in the selection, administration, and evaluation of accommodations for the assessment of students with disabilities, English learners, and English learners with disabilities on the computer-delivered PARCC Mid-Year, Performance-Based, and End-of-Year Assessments. The PARCC Accessibility Features and Accommodations Manual provides educators with information on PARCC testing accommodations which―when administered properly on the Mid-Year, Performance-Based, and End-of-Year Assessments―will yield valid scores for students.
PARCC Test Accessibility Features and Accommodations * Available to all participating students (identified in advance) **For students with disabilities, English learners, and English learners with disabilities
Accessibility Features for All Students Tool, support, scaffold, or preference that is built into the assessment system that can be activated by any student, at his or her own discretion. Universal Design features expected to benefit a diverse array of students and are available to all students. Provided onscreen, stored on a toolbar, or are accessible through a menu or control panel, as needed. During the assessment, students can choose which accessibility features they need for specific items. Examples include: audio amplification, highlighting, pop-up glossary, etc.
Accessibility Features Identified in Advance Availableto all students (i.e., not limited to students with IEPs, 504 plans, or English learners), but will be selected and “turned on” by school-based educators prior to the assessment, based on each student’s Personal Needs Profile (PNP). Based on each student’s individual needs, a PNP is created for the student to ensure that he or she receives appropriate access without the distraction of other tools and features that are not required by the student. Although school-based educators will enable specific accessibility features for students, the student will decide whether or not to use the feature. These accessibility features will be readily available on the computer-delivered testing platform.
Accommodations for Students with Disabilities Accommodations for students with disabilities taking the PARCC assessments include: Presentation Accommodations Response Accommodations Timing and Scheduling Accommodations Setting Considerations Unique Accommodations Emergency Accommodations Ongoing Research and Data Collection around Accommodations
Administrative Considerations for All Students School based teams, the IEP, 504 or EL team may determine that any student may require one or more of the following testadministration considerations, regardless of the student’s status as a student with a disability or who is an English learner: Small group testing Frequent breaks Time of day Separate or alternate location Specified area or seating Adaptive and specialized equipment or furniture Please Note: IEP, 504 and EL teams may still document these needs in a student’s IEP, 504 or EL plan based on the individual needs of students.
Field Test Accessibility Features and Accommodations Review of Accessibility Features and Accommodations Available for the PARCC Field Test
Accessibility Features for All Students Available for the Field Test
Accessibility Features and Accommodations Available by Test Form Only
Accommodations That Must Be Selected During Test Registration Process for Students with Disabilities Note: Unless specified, all accommodations are available to all grade levels.
Accommodations That Must Be Selected During Test Registration Process for Students with Disabilities Note: Unless specified, all accommodations are available to all grade levels.
Accommodations That Must Be Selected During Test Registration Process for English Learners Note: Unless specified, all accommodations are available to all grade levels.
Documenting Accessibility Features and Accommodations Important NECAP-to-PARCC Changes: All accommodations were available to any student under NECAP policy. Under PARCC some accommodations are only available to students with disabilities, English Language Learners, and English Language Learners with disabilities. Most students who have historically used most of these accommodations for NECAP were students with disabilities, English Language Learners, or English Language Learners with disabilities. Educators should identify any students who have historically been receiving one of these accommodations and are not a students with a disability, English Language Learners or an English Language Learners with a disability.
Documenting Accessibility Features and Accommodations NECAP Accommodations that are Not Allowable (or Available) for the PARCC Field Test:
Documenting Accessibility Features and Accommodations Examples of Allowable PARCC Field Test Accommodations that were not Allowable for NECAP:
Accessibility Features and Accommodations: Tools
Accessibility Features and Accommodations for PARCC Field Test
Spring 2014 Field Test Additional Support
The PARCC PearsonAccess website may be accessed at http://PARCC.Pearson.com How Do I Access PearsonAccess?
PearsonAccess Home Page
PearsonAccess Tabs PearsonAccess Tabs Test Administration Tasks Administrative Management Manage staff user accounts Organizations Review organization contacts Student Data Test Setup Test Management Send student data files Filter and sort students Add, delete, or change student data Order additional materials and track shipments Configure TestNav Register students Manage test sessions Test Results View extracted reports
PearsonAccessTraining The Training sectionhelps you locate tutorials, manuals, documents, etc.
Upcoming RIDE Training Webinars What: Four “live” webinars with RIDE staff and Pearson *When: Late February / early March (*dates not yet finalized) Who:School test coordinators and test administrators participating in PARCC field test *Topics: Test Administrator Training; PARCC Field Test policies, procedures, and support materials; Student testing accommodations and accessibility features; “PARCC 101” and FAQs (*topics not yet finalized) Where: Online. Register via eRIDE for “live” webinar sessions that will be recorded and posted at www.ride.ri.gov/PARCC-field-test
Available Online Resources PARCC 2015 “Quick Tips”: www.ride.ri.gov/PARCC-quick-tips PARCC Accessibility Features and Accommodations: www.parcconline.org/parcc-accessibility-features-and-accommodations-manual PARCC Field Test FAQs: www.ride.ri.gov/PARCC-field-test-FAQs PARCC Field Test Resources: www.ride.ri.gov/PARCC-field-test PARCC Field Test “Top 10”: www.ride.ri.gov/PARCC-field-test-top-10 PARCC General Information: www.ride.ri.gov/PARCC PARCC Manuals: www.ride.ri.gov/PARCC-field-test-manuals PARCC Online Modules: www.ride.ri.gov/PARCC-field-test-modules PARCC Technology: www.ride.ri.gov/PARCC-technology Pearson TestNav Support & Resources: http://PARCC.pearson.com
RIDE Contact Information
PARCC SupportContact Information Call Toll free: 1-888-493-9888 (7:00 am – 9:00 pm EST, Mon. –Fri.) Email: PARCC@support.pearson.com Online Support and Resources: http://PARCC.Pearson.com/Support Contact PARCC Support for assistance with: navigating PearsonAccess navigating the Training Center managing student data setting up test sessions managing user IDs and passwords accessing resources setting up proctor caching submitting additional orders shipment inquiries TestNav
Exit Survey Your input is very important to RIDE. Please remember to take the Exit Survey online at www.ride.ri.gov/FT-Exit-Survey If you have any additional questions, comments, concerns, or suggestions, you may also: Fill out an exit slip and leave it at the registration table before you leave today or Send an Email to PARCC@ride.ri.gov
Thank you for your help in coordinating the PARCC Field Test!