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Automated Export System

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Automated Export System. Common Reporting Questions San Antonio, TX May 31, 2000. AES Exemption Statement. Proper Exemption Reporting can keep your shipments from being delayed

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Automated Export System
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  1. AutomatedExportSystem Common Reporting Questions San Antonio, TX May 31, 2000

  2. AES Exemption Statement • Proper Exemption Reporting can keep your shipments from being delayed • Clear and Complete on “the first page of the BOL, AWB or Other Loading Documentation for carrier use, or the Carrier Outbound Manifest” • FTSR #168 and #168 Appendix 1 on the WEB

  3. AES Exemption Statement • No difference between Option 2 and Option 3 Exemptions • NDR AES Filer ID - Shipment Reference # Example: NDR AES 222256789 - HOU12345 • Option 4 - Get the Exporter ID Right!!! • NDR AES4 Exporter ID - Filer ID Example: NDR AES4 22081853600 - 222256789

  4. Foreign Entity as Exporter • When the Foreign Entity is in the U.S. at the time of Export • Passport, VISA or Border Crossing Number • Do not use the Foreign Entity ID if the EIN, SSN or DUNS is known

  5. Port of Exportation • Ports reported in AES must match against the Port of Exportation (Schedule D) • Only Ports valid for Export can be Reported • Port of Exportation must be valid for certain Methods of Transportation • Ports of Exportation (Schedule D) on the WEB

  6. Port of Exportation Port Name State AES Ves Air Rail RoadFix 2301 BROWNSVILLE, TX________ TX Y ____ Y Y Y Y N 2302 DEL RIO, TX____________ TX Y ____ N N Y Y N 2303 EAGLE PASS, TX_________ TX Y ____ N N Y Y N 2304 LAREDO, TX_____________ TX Y ____ N Y Y Y N 2305 HIDALGO,TX_____________ TX Y ____ N Y Y Y N 2307 RIO GRANDE CITY, TX____ TX Y ____ N N Y Y N 2308 SAN ANTONIO, TX________ TX N ____ N N N N N 2309 PROGRESO, TX___________ TX Y ____ N N Y Y N 2310 ROMA, TX_______________ TX Y ____ N N Y Y N 2382 MIDLAND INTER AIRPORT_ TX N ____ N N N N N 2393 BROWNSVILLE-CARTAGE TX N ____ N N N N N

  7. SCAC/IATA & Carrier Names • SCAC or IATA must represent the name of the carrier moving the cargo out of the country • In AES - The Carrier Name should match the SCAC or IATA • Unknown SCAC/IATA must be used only when there is no code issued for the carrier. • *M (99M) - FOR MEXICAN TRUCKS ONLY • *F (99F), *C (99C), *U (99U) - FOR UNKNOWN AIR ONLY • UNKN - FOR UNKNOWN VESSEL ONLY

  8. HS/Schedule B Classifications • Download the current Classification Schedules from the WEB • Remove HTS Numbers Invalid for Export • 168 total • Perch • Seeds • Codes 0000000001 - 0000000009 can only be used for American Goods Returned from Puerto Rico

  9. Responding to Census Error Messages Code Message Type Severity Create Date ------------------------------------------------------------------------------- _ 8H1 VERIFY - VAL/QUANT 1 OUT OF RANGE HIGH__ Y_ I 03071997 _ 8H2 VERIFY - VAL/QUANT 2 OUT OF RANGE HIGH__ Y_ I 03071997 _ 8L1 VERIFY - VAL/QUANT 1 OUT OF RANGE LOW___ Y_ I 03071997 _ 8L2 VERIFY - VAL/QUANT 2 OUT OF RANGE LOW___ Y_ I 03071997 _ 8PI VERIFY-IMPRB COMMODITY FOR FIXED TRNSPRT Y_ I 03051997 _ 8QR VERIFY - QUANT RELATION OUT OF RANGE____ Y_ I 03071997 _ 8Q1 WARN ERR - QUANTITY 1 EXCEEDS MAXIMUM___ Y_ W 03071997 _ 8Q2 WARN ERR - QUANTITY 2 EXCEEDS MAXIMUM___ Y_ W 03071997 _ 8SO VERIFY - OTH MOT SWT TOO HIGH FOR COMMOD Y_ I 03071997 _ 8SR VERIFY - RAIL SWT TOO HIGH FOR COMMODITY Y_ I 03071997 _ 8ST VERIFY - TRCK SWT TOO HIGH FOR COMMODITY Y_ I 03071997 _ 8SW WARN ERR - SHIP WEIGHT EXCEEDS MAXIMUM__ Y_ W 03071997

  10. Responding to Census Error Messages • DO NOT Disregard but VERIFY and take corrective action • Census parameters can be changed • Significant amounts of Census Errors under one HS/B Number must be reported to your Census Representative • Provide Filer ID, Shipment and Line Number, HS/B Number, description and an Invoice

  11. AES Software Evaluation • Census/Customs define AES certification requirements to all AES participants • Census/Customs provide mandatory edits to AES participants • AES participants retest if problems are determined with AES software

  12. NEED HELP? Ask Questions or Comment, send an e-mail to: FTDASKAES@ccmail.census.gov • Exemption Statements: #168 & #168 Amendment 1 census.gov/foreign-trade/regulations/index.html • Schedule B Download census.gov/foreign-trade/schedules/b/index.html • Option 4 Approved Exporters • List of HTS Numbers Invalid for Export census.gov/foreign-trade/aes/aes.html • Common Error Messages – Appendix A of AESTIR • Port of Exportation (Schedule D) – Appendix D of AESTIR • Mandatory Edits – Appendix Q of AESTIR customs.ustreas.gov/aes (click on technical documentation & AESTIR) • AES Public Meetings Presentations census.gov/foreign-trade/aes/aes-two.html (scroll to presentations)