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Essential Guide to Email Attachments and FTP Best Practices

In this guide, we will discuss the fundamentals of email attachments, including file size limits, file types, and troubleshooting for large files. Learn how to manage attachments effectively, with a focus on the 25MB size limit and restrictions on executable files. We will also cover the best practices for transferring large files using FTP, including how to create folders and handle uploads. Understand the importance of saving files correctly and utilizing our FTP site efficiently for seamless file sharing.

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Essential Guide to Email Attachments and FTP Best Practices

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Presentation Transcript

  1. Today we will cover: • Information about Email attachments • How to determine File size and type • What do if you have large files

  2. Today we will cover: • Information about Email attachments • Limitations • Largest Attachment size per email not greater than 25 mb per email • No programs or software type (executable/Application) • no .exe • no .com • no .bat • no .pif • How to determine File size and type • Before inserting an attachment, Right-click on a file, select Properties • What do if you have large files • FTP best practices • Examples of too large files to upload/download • Any file over 3 GB in size, examples • DVD size full movies • Outlook archive files • Entire J drive, G drive, portions of the G or J drive

  3. LATCB FTP Site • FTP=File Transfer Protocol • Has been around for over 20 years • Used to transfer large file(s) and directories • You have access through the O: drive when logged into our network system • Each division has their own area • A single area for vendors to upload • FTP vs hightail.com(yousendit.com) • Licensing prohibits sharing with vendors • Some parts of the world do not allow the use of yousendit.com • Largest transferrable size for yousendit.com is 2 GB, we allow up to 3 GB on FTP site.

  4. FTP Best Practices • If need to create a folder, stick to a shortened name, with no spaces, ie: • O:\Marketing\augustpromo2013 • Same for filenames, change to shortened with no spaces: • O:\Marketing\augustpromo2013\LATCBAugPromo.pptx • This is what it looks like as a link to vendors: • ftp://ftp.lainc.us/Marketing/augustpromo2013/LATCBAugPromo.pptx • Suggest to vendors they download(save) first to their desktop, and then open after fully downloading • To have vendors send us large file(s): • ftp://ftp.lainc.us/Uploads • Staff retrieves from: • O:\uploads\and whatever file(s) are sent to us • (Start, Computer, O:\drive\Uploads folder)

  5. FTP Best Practices • For vendors or anyone outside of our network: • Start, Computer, Network • Type or copy the ftp link sent at the address bar, i.e.:ftp://ftp.lainc.us/Marketing/augustpromo2013/LATCBAugPromo.pptx • If prompted to Open or Save, select Save first to a location you can easily find like the desktop • Or – • ftp://ftp.lainc.us/Uploads • When uploading, leave uploads window open and then copy and paste a file into this window

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