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Streamlined Timeline for International Grant Projects Managed by Rotary Clubs

This guide outlines the comprehensive timeline and critical tasks involved in managing international grant projects through Rotary Clubs. It details steps from project idea generation, committee roles, to securing necessary approvals from the DGSC and TRF. The process includes thorough project assessment, budgeting, collaboration between local and international partners, and completion reporting. Adherence to the established timeline ensures efficient project execution and compliance with Rotary guidelines. The final outcomes include successful project delivery and financial management through TRF funding.

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Streamlined Timeline for International Grant Projects Managed by Rotary Clubs

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  1. Project Timeline-International Grant Projects Tasks Shared by Club’s Committee’s

  2. Contact DGSC with Project Idea • Both Rotary Clubs: Less than “5” Active Projects? • Both Rotary Clubs : Outstanding Reporting Required?

  3. Complete Project Assessment (Visit Project Site) • Email “Project Description” in Application to DGSC for Review • Project Approved to proceed with planning-DGSC

  4. Submit Project to Club’s Board for Approval • DGSC approves transfer-Clubs can solicit DDF • Select Club Project Committee (3 Rotarians)

  5. Host & International Partner Clubs-Set Dates-Project Timeline • Project Letter’s-List Club’s Project Responsibilities • Cooperating Organization? (Letter of Participation)

  6. Complete Project Budget-email to DGSC for review • Both Clubs-Review Completed Application • Both Clubs-Complete Application Signatures

  7. Submit (2) Copies of MG to “ONE” DGSC for Approval • DGSC Secures DRFC Signature for DDF Authorization • DRFC Secures Gov. Signature for DDF Authorization

  8. DGSC Sends Application to TRF for Approval • Confirm Receipt by TRF • Receive any Outstanding Requirements from TRF • Forward any Outstanding Requirement to TRF

  9. Grant Approved-The Rotary Foundation • TRF-Sends Announcement letter with requirements • Fax Letters of Agreement and send club $$$ to TRF

  10. Grant Approved for Funding by TRF • TRF wires the Funds to start Project • Rotary Clubs-Purchase Items for Project

  11. Host Club works with Int. Partner Clubs on Project • Project Site Work Completed • Final Report: Due two months after Completion • Project Not Completed-12mth. Progress Report Due • TRF Closes Project-Final Project Completed

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