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Early Coordination

This required step occurs during project development, shortly after project kick-off or at least by the Design Acceptance Package (DAP) stage of project development.

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Early Coordination

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  1. This required step occurs during project development, shortly after project kick-off or at least by the Design Acceptance Package (DAP) stage of project development. • The purpose of early coordination is to present basic project information to the Service so that they can provide feedback and guidance in advance of project notification • Early Coordination is a process. - Initiation through to Project Notification. Early Coordination (Page 10)

  2. Lowers risk – Project delays, last minute back and forth with the agencies. • FHWA will not accept a FAHP notification unless it’s clear the adequate early coordination has been done. • Particularly important for projects that require Services approval, modifications to design standard, off-setting measures, or will need special information (e.g., a Fish Passage Plan, NMFS Hydro staff review). • Ensures sufficient time to scope, locate and design off-setting measures. • Streamlines review of Project Notifications by FHWA and NMFS. Early Coordination

  3. Initiating Early Coordination • Prior to DAP, the project proponent must notify project stakeholders of the start of a new FAHP project and document early coordination discussions: • Initiation Form • Email Memo • More information Day 2

  4. Information for FAHP Project Initiation • When a new project begins early coordination, the project proponent (REU or local agency) will alert project stakeholders via E-mail regarding: • Project Name • Key # • Location • General concept of project with anticipated activities that may affect species • - e.g., turning lane project with new impervious surface area • Anticipated dates for key project milestones • - e.g., DAP, PS&E, Bid-let • - As best as known at time of Initiation (Page 10)

  5. Considerations During Early Coordination & Project Development for Certain Activities

  6. Fluvial • Determine approximate ACW. • Identify as early as possible whether or not there are site conditions that allow flexibility in the criteria. • Identify potential site constraints • Identify off-setting opportunities if needed. • If a multi-span is likely, identify critical in-stream areas to avoid. • Work Bridges & Detours

  7. Pile Driving • Coordinate early with the liaison if you will have impact pile driving. • The typical IWW window set by ODFW does not work if there are adult ESA-listed species migrating through the action area. • NMFS will look to have a different pile driving work window or windows. • Early development allows these periods to be put into the contract specs. • This occurs on the Sandy River, Willamette River, Oregon Coastal streams, and a few others.

  8. Stormwater • Identify trigger(s) • Estimate CIA if possible. • Site Constraints • Proprietary systems • WDE TAPE program • Existing systems • Capacity • Standards

  9. Fish Passage • NMFS will need to review all fish passage related projects. • This review can take time and there are data needs depending on the type of project. • This can be done when ODFW is doing their review.

  10. Floodplain Restoration • These projects are not very common, but do occur as mitigation. • These projects have to go through NMFS fluvial geomorphologist (Janine Castro). • Early coordination is essential to prevent any last minute issues. • Depending on the restoration type, different types of data may be requested.

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