Environmental Management System Implementation The Draft Navy EMS Implementation Guide

1. Environmental Management System ImplementationThe Draft Navy EMS Implementation Guide 25 July 2002 Workshop

2. Mission Activities/ Operations Practices Aspect Aspect Aspect Impact Impact Impact Resource Resource Resource Practices, Aspects, Impacts-Concepts

3. Practices, Aspects, Impacts-Inventory • Installations have an EQA inventory in place: • Practices • Practice Owners and Locations • Compliance Inspection and Oversight Evaluation Frequencies and Responsibilities • Need to make comprehensive and add: • Aspects • Impacts

4. Practices, Aspects, Impacts-Relationships Monitoring and Measurement Inventory Risk-Based Priorities Objectives and Targets Actions, Projects Plan Check • Inventory is basis for risk evaluation and objectives and targets • Inventory is basis for EQA Internal Assessment

5. Practices, Aspects, Impacts-First Steps • Update existing EQA inventory with aspects and impacts information • Initially may not be comprehensive • Goal to get EMS implementation underway • Follow implementation strategy established in Pre-Planning phase

6. Mission Activities/ Operations Practices Aspect Aspect Aspect Impact Impact Impact Resource Resource Resource Risk to Mission

7. Impacts and Risk

8. Practices, Aspects, Impacts - Risk Ranking • Evaluate relative risk to mission to prioritize practices/aspects • Process should be: repeatable, documented, defensible, and periodic • May apply qualitative approach initially and apply quantitative method later

9. Pollution Prevention Opportunities • Navy installations have mature P2 Programs in place • The practice inventory may suggest P2 opportunities not considered within the traditional HW/industrial process focus of P2

10. Pollution Prevention Opportunities- First Steps • Review practice inventory for P2 opportunities • Apply P2 approach to identify and develop solutions for: • Industrial practices not previously identified • Non-industrial practices • Environmental aspects

11. Objectives and Targets • Objectives define an end-state supportive of the installation’s environmental policy goals • Targets are detailed performance standards that quantify each objective • Should be achievable and measurable • Periodically review and revise

12. Objectives and Targets-Types

13. Objectives and Targets-Relationships Environmental Policy Goals Requirements Media Programs Objectives and Targets Risk-Based Priorities Actions, Projects Mission, Local Conditions Plan Do

14. Actions and Projects • Actions - behavioral/administrative initiatives or outside support within the CO’s means • Realign existing R/R • Develop and provide training or procedures • Secure NAVFAC support • Projects - initiatives requiring external funding, requested and justified through PPBS • P2 investments • Studies • Plan development

15. Actions and Projects-Relationships Risk-Based Priorities Actions Monitoring and Measurement Objectives and Targets POM Projects Programs Plan Do Check

16. PolicyPlanningImplementationChecking/Corrective ActionManagement Review

17. Structure: The EMS Team • Designated by Installation/Regional Commander • Includes Senior Management (EQB) • CO/XO’s of installation and tenants • Department/Division managers • Environmental office manager • Includes Technical Support and EMS Implementation • Media managers and other environmental office staff • Environmental POCs

18. Tenants Production Maintenance ROICC Supply Quality Human Resources Environmental Safety and Health Public Affairs Comptroller BOS Contractors EMS Team may include personnel from

19. Structure: Environmental Office • Media programs • Mature • Already in place • EMS elements in place • P2 • Legal requirements • Emergency response • PPBS • Training Cultural Resources Solid Waste Noise NEPA UST IPR Drinking Water Pesticides Radon Asbestos P2 Air Natural Resources Infectious Wastes HM/HW

20. Structure: Practice Owners • “Command, unit, or office that uses a practice to accomplish its mission” • Authority to accomplish their mission using a practice responsibility to control its aspects • Accountability = Responsibilities +Authority 4

21. Accountability = Responsibilities +Authority Environmental Office EMS Team Practice Owners EMS Elements 4 Media Programs 4 Practices

22. Training -Current • Required by Regulation • Media related: HW worker, WWTP operation, asbestos worker, emergency response • Job Related • Generally for environmental staff: NEPA, ERMS, computer skills

23. Training for EMS Implementation • Initial EMS Team Training • Senior Management • Environmental Support Staff • Practice Owners Training • Environmental SOPs • Video • Interactive • Web

24. EMS Description Document • Include installation EMS Policy • Demonstrates & communicates implementation • Objectives and targets • Organizational structure and key responsibilities • EMS elements • Incorporate or provide a roadmap to information supporting each EMS element

25. Communication • Internal • Senior management’s role • Environmental staff translate requirements into procedures and distribute to practice owners • Mechanism for practice owners to communicate with Environmental Office • External • Public Affairs Office

26. Environmental SOPs • Document for each practice • Location, owner, POC • Aspects and potential impacts

27. Environmental SOPs • Document for each practice • Location, owner, POC • Aspects and potential impacts • Requirements, Procedures, Responsibilities for • Operational control • Communications • Emergency preparedness and response • Inspection • Training

28. Environmental SOPs • Document for each practice • Location, owner, POC • Aspects and potential impacts • Requirements, Procedures, Responsibilities for • Operational control • Communications • Emergency preparedness and response • Inspection • Training • Design, capacity, inputs • Physical controls, P2 options, and BMPs in place

29. Tailored Environmental SOPs • Practice owners need to know or provide • Location, owner, POC • Procedures, Responsibilitiesfor • Operational control • Communications • Emergency preparedness and response • Inspection • Training

30. Emergency Preparedness & Response • Plans prepared, not distributed • Training up to date ?? • Distribute procedures in Environmental SOPs

31. PolicyPlanningImplementationChecking/Corrective ActionManagement Review

32. Monitoring and Measurement • Sampling and analysis • Internal assessment efforts • Tracking progress in meeting objectives and targets

33. Problem/Cause Identification Corrective/Preventive Action • Review results of internal assessment efforts • Conduct “problem solving”

34. Problem/Cause Identification Corrective/Preventive Action • Suggested “problem solving” approach • Define problem • Analyze root causes • Develop alternatives • Select corrective action • Develop corrective action • Implement corrective action • Follow-up

35. EMS Review • Answer two questions • Does the EMS, as described in the EMS Description Document, meet current Navy criteria? • Does the EMS, as implemented, effectively do what the EMS Description Document says it will do?

36. PolicyPlanningImplementationChecking/Corrective ActionManagement Review

37. Management Review • Analyze results of following • EMS review • Internal assessments • Status of corrective/preventive actions • Progress in meeting objectives and targets • Implement improvements to EMS • Revise policy • Revise objectives and targets • Revise EMS procedures • Document results

38. Conclusions • You already have a lot elements in place • Requirements • P2 • Programs • PPBS • Emergency Response • Checking and Corrective Action (EQA Program)

39. Conclusions • Initial EMS improvements you can do • Designate EMS Team • Obtain/provide initial EMS training • Develop/distribute Policy • Add aspects and impacts to practice inventory • Conduct risk evaluation • Develop objective and targets • Complete EQA implementation

40. Questions? Discussion