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Contract Administration Update Training

October 2009. Contract Administration Update Training. Opening Session. Introductions Constructability Evaluation Form (Section 13.2) http://d5web.d5.dot.state.fl.us/operations/01/sop.htm Default Process Cross Slopes Overbuild

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Contract Administration Update Training

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  1. October 2009 Contract Administration Update Training

  2. Opening Session • Introductions • Constructability Evaluation Form (Section 13.2) http://d5web.d5.dot.state.fl.us/operations/01/sop.htm • Default Process • Cross Slopes • Overbuild • When to use a Unilateral / Reservation of rights (Section 7.3) http://d5web.d5.dot.state.fl.us/operations/01/sop.htm

  3. Unpaid Bills • When an unpaid bill notice is received, forward a copy to your Resident Contracts Coordinator . • The Resident Contracts Coordinator will send a letter to the Prime Contractor with a copy to the P.A. • The P.A. is to contact the Prime Contractor and determine if there is good cause demonstrated for not paying the sub. • The PA should communicate this information to the Resident Contracts Coordinator . • http://www.dot.state.fl.us/construction/manuals/cpam/New%20Clean%20Chapters/Chapter6s1.pdf

  4. Unpaid Bills • If it is discovered that the Prime Contractor does not have good cause for withholding payment, then the DCE will determine if further payments will be made. • The P.A. will inform the contractor in writing of this decision • The Certification Disbursement of Previous Payment to Subcontractors should reflect any unpaid bill claims and include the required back-up documentation.

  5. Material Certifications • Sample Certification forms can be found at: http://materials.dot.state.fl.us/smo/administration/resources/library/publications/certifications/sampleforms.htm • Most require company letterhead and the signature of a “Manufacturer Officer or Designee” • The original should be maintained in the contract files and copies should be submitted to the SMO.

  6. Material Certification • The search engine at the link here below helps research the requirement for any material.  The ones requiring a certification will either be sampled by project personnel (PP) and tested by PP… or sampled by PP and tested by Central Lab (CL) [same as state materials office (SMO)]: http://databases.sm.dot.state.fl.us/fpdb/strg.asp • A material Id coming up as a general material certification that needs to be scanned into hummingbird will have “SCAN INTO CDMS” under sample size. • All other general material certifications will require “1 COPY” logged in LIMS and sent to the SMO laboratory with the LIMS-Sample ID or will specify “CHECK QPL” •  Also see: Materials Bulletin # 10-08 “Changes to Logging Samples”:  http://www.dot.state.fl.us/construction/memos/2008/DCE23-08Rev.pdf

  7. Hummingbird • Hummingbird Information • http://d5web.d5.dot.state.fl.us/operations/01/sop.htm • Groups & Types • http://d5web.d5.dot.state.fl.us/operations/01/DCO%20Reference%20Guide/Hummingbird/Groups%20and%20Types.pdf

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