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Implementation Update: Status of MIS/EBT, Ceres Demos, and Clinic Readiness - March 27, 2014

Stay informed on the progress of MIS/EBT implementation, Ceres Mini-Demos, clinic enablement, and hardware plans, with updates on site surveys and next steps. Detailed information on Ceres and EBT progress and clinic hardware requirements. Join the Readiness Coordinator Network for the upcoming meeting.

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Implementation Update: Status of MIS/EBT, Ceres Demos, and Clinic Readiness - March 27, 2014

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  1. Readiness Coordinator Network March 27, 2014

  2. Agenda • Status of MIS / EBT Implementation • Ceres Mini-Demos • Clinic Enablement • Hardware Plan • Site Surveys & Hardware • Next Steps and Meeting 3/27/14

  3. Status of ImplementationCeres • The “Prep Site” is installed • Allows Ciber and WIC to configure our menus • Some data can be pre-loaded --- e.g. Retail Vendors • State staff working on configuring food packages, and food benefit menus --- e.g. design of printed food benefit list for HH • Detailed Functional Design Document (DFDD) review this week • Describes all functionality we expect Ceres to include • Basis for any additional development work by Contractor 3/27/14

  4. Status of ImplementationEBT • Goal: To replace JPM with minimal delay • Fast track: Use the same Contractor who will replace JPM for VT SNAP EBT program - Xerox • Contract is drafted based on JPM contract and work plan • Speed up approval process • Pick up where we left off with JPM 3/27/14

  5. Ceres Mini-Demos • Survey results: few have seen the demos, but those who have, said they were helpful • Updated to add a voice track explaining the function being demonstrated; added animations • Ceres Mini-Demos are posted in shared folder • Added voice track & updated existing demos • Enrolling a Baby • Producing a VOC • Ceres Reports • Plotting Growth Charts • New! Data Integrity • Donna Bister will send you the instructions for viewing 3/27/14

  6. Clinic Enablement Hardware Plan • Each clinic room and admin workstation will have: • Computer (PC), wide screen monitor that swivels, keyboard, card reader, signature pad, and mouse • Shared by all local agency staff: • Printer/scanner – networked to all workstations • Think about where this should be placed 3/27/14

  7. Clinic EnablementSurveys & Hardware • Excellent work on surveys - Thanks! • Every clinic room has at least one data jack and enough outlets, and enough room for needed equipment • 44 clinic rooms (not counting St A) have winterms. Plan is for PC in every room. • Need to purchase 49-50 PCs, screens, signature pads, keyboards to outfit all clinic rooms (including St A). • One networked scanner/printer for each suite of clinic rooms 3/27/14

  8. Next Steps • Computer Skills Self-Assessments • Outreach Clinic Site Surveys • Send photos or drawings • Important to know which cell coverage is available, in order to identify whether we can install WIFI hotspots • Promote the Mini-Demos • Next Month: Transitioning from Paper to Paperless – Lessons learned from health careWe will be joined by Chantale Nadeau, WIC in the Medical Home nutritionist from Newport Office! 3/27/14

  9. Next RCN Meeting: April 24th * 12:30 pm-1:30 pm • If you will miss the meeting, please review the meeting materials and contact us with any questions and suggestions • http://healthvermont.gov/wic/ReadinessCoordinatorNetwork • Lynne Bortree lynne.bortree@state.vt.us • Jeanne Keller jkeller@keller-fuller.com 3/27/14

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