Creating a PowerPoint Presentation

1. Creating a PowerPoint Presentation Technology Team Leader Training Dianne Martin, Technology Coordinator

2. Just the Basics This slide show will show you just a few of the basics. PowerPoint will do much more than I can show you today. PowerPoint slide shows are a very effective way of teaching and communicating with groups. Dianne Martin, Technology Coordinator

3. Open the program • Start, Programs, PowerPoint • File, New, Choose either blank, from Design Template, AutoContent wizard, depending on what your needs are. • Begin creating slides Dianne Martin, Technology Coordinator

4. Create a Slide • State the main ideas you’ll be talking about • Enter the text directly on the slide or in the outline pane. • Format your text and add graphics if desired. Dianne Martin, Technology Coordinator

5. Make your show interesting. • Formatting Text • Changing Layouts • Changing Designs • Changing Backgrounds • Adding graphics and sound Dianne Martin, Technology Coordinator

6. Enhancing the show • Add Clip Art • Change Font and Size • ChangeStyle of Text • Change Color of Text Add text effects Dianne Martin, Technology Coordinator

7. To Add Sound to your presentation • Download sound clips. • From the menu choose Insert. • Movies and Sound. • Sound from File. • Choose sound file and double click. • Decide if you want the sound to be played automatically or on mouse click. Dianne Martin, Technology Coordinator

8. Add Graphics or Pictures to your Slide • From the menu choose Insert • Picture • Choose either Clip Art if you want to use clipart or From File if you want to use a picture or clip art you have saved. • Choose the graphic you want and double click. It is that easy! Dianne Martin, Technology Coordinator

9. Moving Text and Graphics • Moving Text • Edit cut or copy • Edit Paste • Moving Graphics • Click on object • Drag to desired spot • Release Dianne Martin, Technology Coordinator

10. Graphics • Change colors of graphics • Click on graphic. Picture Menu will appear. • Click on Recolor Picture. • Select color and click. Dianne Martin, Technology Coordinator

11. Using a Photo as aBackground • Insert the photo • Drag the resize boxes until the photo fills the screen. • Right click on photo. From the menu, choose order, then send to back. • Select a text color to contrast with the photo. Dianne Martin, Technology Coordinator

12. Animate Slides • Custom animate objects on slide • Set up a animation theme for the entire show • Add slide transitions Dianne Martin, Technology Coordinator

13. Animations • To add animation to your graphics, do the following. • Place the graphic. • Right click on the graphic. • Choose custom animation. • Add effect. • Choose the effect you want to add. • You’re cool! Dianne Martin, Technology Coordinator

14. Transitions • To add transitions to your show (how the slides come in and go out) do the following: • Go to Slide Show • Slide Transitions • Choose your favorite transition or Random transition for a different one on each slide. • Decide the speed, if you want to add a sound and whether the slide will advance with a mouse click or automatically after a certain amount of time. You can apply this to all slides or only the one you are working on. Dianne Martin, Technology Coordinator

15. Creating Hyperlinks • To go to a website from your presentation, you can add a hyperlink to your presentation. • Type in your link name. EX. Go to Yahoo • Highlight the part of the name you want to hyperlink. Ex. Yahoo • Right click and choose hyperlink. • Type in the URL Ex. Http://www.yahoo.com • When you show your presentation you can click on the underlined link and it will take you to Yahoo. • Go to Yahoo Dianne Martin, Technology Coordinator

16. From the menu choose: Insert Object Create from File Browse Select File Double Click Importing a Chart Chart Dianne Martin, Technology Coordinator

17. Importing a Spreadsheet • Follow the same instructions as importing a chart. Dianne Martin, Technology Coordinator

18. From the menu choose: Insert Object Create from File Browse Select File Double Click Adding a Word Document Dianne Martin, Technology Coordinator

19. View the Show • Start Powerpoint • Go to Click on First Slide in the show, go to Slide Show, View Show • OR click on first slide and click on the screen at the bottom of the preview pane. Dianne Martin, Technology Coordinator

20. Moving through the Show • Use the space bar or click with your mouse on the slide to move forward. • To return to a previous slide, click backspace. Dianne Martin, Technology Coordinator

21. End the Show • Press esc. • At the end of the show, click on the end of show message. Dianne Martin, Technology Coordinator