Equality & Diversity Training

1. beyond your degree Equality & Diversity Training Katie Binder and James Barker

2. So, what is this all about? • Knowledge of equality and diversity issues • Understanding the remit of your role • How to report incidents Content Note: Racism, sexual violence, homophobia, transphobia/ misgendering, ableism

3. committee responsibilities

4. What is involved in equality and diversity? • Considering the needs of all people • Being respectful of everyone and mindful of different experiences • Not making assumptions • Doing what you can to make sure everyone can get involved with what you’re doing and removing barriers

5. Which students might find it harder to get involved? • BAME Students • LGBT+ Students • Women+ Students • Postgraduate students • Mature students • Students who have placements and full timetables (e.g. HSC and MED) • Students with caring responsibilities • Students who commute into Norwich • International students • Students with disabilities

6. What can we do? • Create a safe and inclusive environment • Avoid statements perpetuating stereotypes and norms • Use the terminology that the person you are addressing asks you to use • Let people know they can talk to you if anything makes them uncomfortable • make it clear to everyone that it is important to make sure that everyone feels safe and included and any bullying and harassment of any kind is unacceptable.  • Be wary of too many drinking socials • Demonstrating that you are inclusive and accessible eg. Through marking key events like Black History Month and then living up to those values

7. What can we do (continued) • Be flexible and open to making reasonable adjustments to your events • Booking a venue with disabled access • Vary times of your events so people with different timetables and other commitments can get involved • Tell people if they have accessibility needs to let you know shows them that you want to include them! • Plan ahead! for different kind of access barriers – - and to advertise your events more widely

8. Your role

9. What do I have to do as an E&D Officer? • Educate the rest of your committee around equality and diversity issues and champion these so that you can plan events that include everyone. • Being a contact for members who have questions or concerns. • Keep up to date with SU schemes and new developments. • Report any incidents you hear about to uea(su) and make sure the rest of your committee are aware of the reporting tools in place.

10. What is not my responsibility • Equality and diversity is everyone’s responsibility in your club/ society, not just you, your role is to champion these issues and provide support. • You should not be taking disclosure reports yourself, just signpost to us 

11. equality and diversity issues

12. Gender identity • Transgender refers to any person who identifies wholly or partially as not being the gender they were assigned at birth • As well as trans man and trans woman, other identities include non-binary, genderqueer, genderfluid, and bigender • Gender pronouns are used to show how a person identifies their gender. Common pronouns are he/ him or she/ her and it’s important to remember someone’s gender identity might not always match their appearance. • Increasingly students are using they/ them or ze/ zir or hir • Misgendering is when a person is described by gender pronouns or terms they do not identify with.

13. Sexuality • Avoid making assumptions about someone’s sexuality or gender identity • Plan events in a way that don’t appear to assume that all participants are straight • As well as lesbian, gay and bisexual other identities include pan, asexual (ace), and aromantic (aro) • Visibility and recognition is important, but also remember that the LGBT+ community is very diverse, with a range of experiences, and some of your members may only just be starting to come out.

16. Visible vs Invisible Disabilities There are over 11 million people with a limiting long term illness, impairment or disability in the UK. So, when we talk about accessibility, it’s not just about wheelchair access. Disability can be physical, mobility, learning difficulty or developmental, invisible, chronic illness or conditions, or mental health issues

17. over to you… • What might you want to think about in order to make your club or society accessible?

18. Are there toilets close by? • Is there an opportunity to sit down? • Have you printed/uploaded the materials you are showing onscreen? • Content warnings – use at start of event and then just as content is about to come up • Strobe/ flashing lights – are these necessary and make sure people are aware if these are at your event • Use of ramps – wires can make a difference to the terrain for wheelchair users • Arial standard form is the most accessible one. • Don’t have a social at someone’s house! Makes it cliquey and may also not be wheelchair accessible! • On our website you can click 'accessibility' on our logo at the top to bring down an accessibility bar which people can use to modify the text to make it more readable • Image description • hearing loops • In general, accurate and timely information and descriptions of what to expect at your event will make it more accessible

19. General responsibilities • Plan ahead! • Be open to being challenged and changing the way you do things to incorporate feedback you may get from your members • You may not be able to do all these things, but you should do your best to make the appropriate reasonable adjustments

20. reporting incidents

21. Hate crimes and hate incidents Hate incidents and hate crimes are acts of hostility and violence directed at someone because of who they are or who someone thinks they are. This prejudice can be around: • disability • race • religion • transgender identity • sexual orientation

22. What types of incidents may be hate incidents • verbal abuse like name-calling and offensive jokes • bullying or intimidation  • physical attacks  • threats of violence • hoax calls, abusive phone or text messages, hate mail • online abuse for example on Facebook or Twitter • displaying or circulating discriminatory literature or posters • malicious complaints for example over parking, smells or noise. • microaggressions

23. microaggressions may include… • touching someone’s hair • crossing over to the other side of the street to avoid someone from a different ethnicity • being treated less favourably or with more suspicion in a shop than a white person • ‘Where are you really from?’ • ignoring someone’s messages in a group chat • offering more support or help to white students • talking over people with lived experiences of the issue

24. Impact of microaggressions • Experiencing a microaggression may lead to the following intrusive cognitions: • Did I interpret that correctly? • What did they mean by that? • Should I say something? • What if I’m overreacting? • Research demonstrates that microaggressions can have a detrimental impact on mental health and wellbeing.

25. Sexual harassment Sexual harassment is any unwanted behaviour of a sexual nature that makes a person feel uncomfortable. Sexual harassment can include: • Unwanted physical contact such as groping, pinching and kissing • Inappropriate sexual comments or taunts including sexually based insults, jokes and songs • Leering or staring • Wolf whistling and catcalling Some incidents of sexual harassment also meet the legal definition of sexual assault

26. Scenarios What would you do?

27. Scenario 1 • Your group has nicknamed a new player 'China', who is Vietnamese and seems to be going along with the joke, but always introduces them self as Lee.  You attempted to address this with the group, but Lee says it's ok.  You are now on a night out and the group is still referring to Lee as 'China'.   • What might you do in this situation?

28. Scenario 2 • Your club is a mixed sport. One of your members has noticed that one of the male players constantly picks up and carries one of the female players unnecessarily and makes jokes about their gender. The reporting member doesn’t feel this is appropriate and wants you to intervene. • What might you do in this situation?

29. Scenario 3 • You notice that a member of your club is hardly ever asked to play in games. They always come to events on their own and you haven’t noticed any other members involving them in conversation. • What could you do to make them feel more included?

30. Scenario 4 • One of your society members tells you that another member is constantly calling and texting them at all hours. They don’t want to upset the other person but the amount of contact is making them feel uncomfortable. They ask you what they should do. • What advice might you give this person?

31. Scenario 5 • You notice that a club member is always late for events, are constantly receiving text messages that they will stop and respond to immediately.  They have stopped socialising with the club members, when asked if they are attending events, they also say they are busy and already have plans.  You have also noticed that every-time you have seen the member outside of club, they have been accompanied by their partner or are about to meet them. • What might you do in this situation?

32. Addressing a Concern - 1 1. Can you talk to the person yourself? Yes No Is it resolved? 2. Can you talk to the president of the club/society? Yes No Yes No Is it resolved? 3. Can you raise the issue with the Opportunities Team? • (Union.opportunities@uea.ac.uk) Yes No Difference between Sports Clubs and Socs – Issues on the field/court etc will be dealt with by UEA Sport, anything else, Union Opportunities.

33. Minor case of misconduct: • Informal warning • Improvements to be reviewed at a given date • Special measures put in place 3. Can you raise the issue with the Opportunities Team? (Union.opportunities@uea.ac.uk) • Formal Verbal Warning • Written Warning • Termination/Suspension of All Membership • Special measures put in place Formal Complaint Informal Tony Moore: 01603 592181 anthony.moore@uea.ac.uk Investigation by SU in accordance with Code of Conduct Mediation between parties Speak to individual For any kind of harassment, you can also use the never ok reporting tool- remember in emergenices you can always go to Security! SU Disciplinary Hearing Sufficient Seriousness University Disciplinary

34. Our Schemes

35. Safer Taxi Scheme and Good Night Out • We have a Safer Taxi scheme to help you get home safely. All you have to do is call the taxi company and give them your student number and name. We will pay the invoice and bill you for it later. • ABC Taxi, 5 Star Taxi and Courtesy Taxi are our partners in this. • The Good Night Out scheme was created to help you enjoy a night out free from harassment and has seen us train all bar and security staff to deal with incidents. • You can report any incident to staff at our venues, including sexually aggressive behaviour, stalking, homophobia or transphobia.

36. Never OK aims to foster a culture of zero tolerance for harassment, bullying, abuse and hate crime of any kind. • If you experience anything at all that makes you uncomfortable, you can speak to any member of uea(su) career staff. We will then make sure it is reported to the correct person. • You can make your own report or a report on behalf of another person on the UEA website: https://portal.uea.ac.uk/neverok/report-it/reporting-form.

37. Decolonise UEA • Campaign to improve  BAME Student experience and tackle institutionalised racism. • Campaign to raise awareness of hate crime reporting

38. 5.Disability Discrimination 6. Initiations  7.Faith and Cultural Appropriation 8.Crowd Behaviour The 8 main strands of Take A Stand: • Racism • Sexism • LGBT+ Phobia • Alcohol and Drug Abuse

39. The BUCS Vision on Inclusivity  Aims for the Student Experience in University Sport:   • That students always feel welcome in a sporting environment, irrespective of anything  • That students feel proud to be part of a club that they know is inclusive  • That students can express and be themselves without fear of judgement or persecution  • That students feel safe from pressure to conform  • That student leaders feel empowered to act with integrity  •  That students feel respected and respect others

40. Key things to remember • It’s not just your responsibility to make your club or society accessible, but share your knowledge with the rest of the committee. • Tell your members that they can come and talk to you about accessibility concerns when you’re planning an event and take these into account. • Report any incidents you hear about to a member of uea(su) staff. • Come to any E&D related events to stay up to date on what’s going on.

41. It stands for the General Data Protection Regulation New legislation came into effect in May 2018, so you need to be aware of how to use any data Outlines how data can be stored and used, to give control back to citizens and residents over how their personal data is used You need to think about: Why are you collecting the data How are you collecting the data What the data will be used for How it will be stored and destroyed GDPR – what is it?

42. No details can be collected on paper This includes getting members to write their names and email addresses down, or taking paper registers at events You are only allowed to use people’s data for the exact reason they gave it to you For example, if people have signed up for your society, you are only permitted to email them about society related activities. You can’t use their data to try to sell them things etc, as they have not consented to their data being used in this way. How does this affect my club or society?

43. Collect all data through the website If you need an attendance list for an event, get people to buy a ticket through the website and you will get a list of those who have done so. The tickets can be free If you really need to take a paper register, please contact us at union.opportunities@uea.ac.uk and we can organise something with you. What should I do instead?

44. By signing the register of this training session you are confirming that you have heard and understood the implications of the GDPR, and accept that you will treat all data accordingly A copy of the GDPR Regulations 2018 will be emailed to you after this session.  What happens now?

45. useful contacts

46. useful contacts Activities & Opportunities Officer 2019/20 – Ali Perez • Elected by students • Helps improve the student experience • Will help you through any issues you may have • Chairs soc exec and sports exec, who give grants to clubs and societies  Contact Ali at A.Perez@uea.ac.uk

47. useful contactsOpportunitiesz • Student Groups Administrator • Money  • Societies exec  • Society development • General questions • Website • Elections • Training • Expense App • Membership • union.opportunities@uea.ac.uk • Alun Minifey • Head of Opportunities Department • Oversees the department • Helps implement the elected officer’s manifesto • Student EventsCoordinator​​ • ​​ • Events​​ • Risk Assessments​​ • Trips

48. useful contactsOpportunities • Student Opportunities Coordinator (Buddy Coordinator) • ​ • Organises the Buddy Programme​ • Event running​ • Victoria Cook  • Student Enterprise Coordinator • Enterprise • Pop-up markets • Fundraising • Chloe Platt ​ • Student Events Administrator (Do Something Different) • ​ • Organises the DSD programme​ • Event running • Student Opportunities Coordinator (Widening Participation and Outreach) • ​ • Working to improve outreach opportunities and widening participation

49. useful contactsother departments • Union Info - Union House Reception • Contact them about: • General union queries and information • General website queries • Booking a room • Printing • Society Packages that have been delivered to Union House • union.info@uea.ac.uk

50. useful contactsother departments union opportunities Money enquiries: su.accounts@uea.ac.uk App enquiries and general enquiries: Union.opportunities@uea.ac.uk • Jonathan Murray • Marketing Coordinator • Poster questions • Getting your event on the plasma screens in Union House • Getting items into the undergrad and postgrad newsletters • Union.marketing@uea.ac.uk