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Paperless Publishing

Paperless Publishing. Peer-review, production, publication, and promoting information technology Council of Science Editors 45 th Annual Meeting, Short Course on Electronic Publishing Solutions Sat, 4 May 2002, 8:30-4:30. Paperless Publishing Overview Definition Components Examples

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Paperless Publishing

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  1. Paperless Publishing Peer-review, production, publication, and promoting information technology Council of Science Editors 45th Annual Meeting, Short Course on Electronic Publishing Solutions Sat, 4 May 2002, 8:30-4:30

  2. Paperless Publishing Overview Definition Components Examples Implementing Information Technology Deciding to change Initial planning Evaluating options Vetting the vendor Contract considerations System deployment External promotion Agenda

  3. Paperless Publishing: A Definition • Old • Electronic distribution of journals with no corresponding paper version. • Series of separate electronic services. • New • Fully integrated and entirely digital process for taking manuscript from submission through production all the way to distribution.

  4. Paperless Publishing: Components • Electronic copyediting and coding • Electronic manuscript submission • Online peer review • Digital art • Seamless production tracking • Electronic content

  5. Electronic editing • Evolution • Diskette • Email attachment • Web-based submission • Electronic pre-edits • Style • References • Vendor examples • Cadmus Journal Services • Carden Jennings / Scholar One • The Sheridan Press • Xtyles

  6. Manuscript submission and peer-review • Evolution • Home-grown—small shop database • Separate submission and peer-review • Integrated Web-based systems • Systems • eJournalPress (eJournalPress.com) • BenchPress (HighWire) • Editorial Assistant (Aries Systems) • Manuscript Central (Scholar One) • Rapid Review (Cadmus) • Peer Review Assistant (MSS) • Digital art (www.cadmus.com/digitalart)

  7. Production systems • Tracking systems • Bundled with compositors, printers • Databases, not fully integrated • Electronic proofs (PDFs) • Direct to plate • No film • Text • Ads

  8. Online-only text pages Additional articles published Short/long versions Skip editorial production steps? Graphics Illustrations Tables Color Video Formats CD-ROM Online Handheld (PDAs) Electronic content

  9. Electronic Content continued • Virtual journals • Content extracted from publication, family of publications • Subspecialty areas • Co-publishing • Cross-product linking • HighWire toll-free links • CrossRef • Cross-product searching • Subspecialty portals • Super sites

  10. Implementing Information Technology • Disruptive change • Changes workflow, process • Changes individual responsibilities • Lack of leadership, follow through • Training shortfall • Internal • External • Lack of system integration • Unforeseen costs • Vendor inexperience, instability

  11. Deciding to change • What’s the competition doing? • Publish or perish • Technological sophistication of authors • Reader demand • Speeding up the publication cycle • Introduce process efficiencies • Economic forces (cost-savings)

  12. Implementing Information Technology: White Paper written by the Kaufman-Wills Group for The Sheridan Press. Initial planning • High level backing • Broad participation • Skilled project leadership • Manage expectations • Instant • Easy • Free • “Technology stardust” • Clear goals

  13. Evaluating options • Classic make or buy decision • Build your own • Buy the software • Buy the service • Testing • Demos • Workflow • Total cost of ownership • Virtue of simplicity • Costs of customization • Flexibility is key

  14. Vetting the vendor • Vendor selection: mission critical • Consequences of potential problems • Company stability • Technology • Staff and support • Client satisfaction • Intangibles • Attitude • Understanding publishing • Understanding process improvement • Future vision

  15. The company Staff System overview System architecture Redundancy and backup Security Support Training Warranty Privacy policy References Technical due diligence checklist

  16. Contract considerations • Basic system costs • Unexpected costs • Ownership of system • Ownership of data • Contract termination • Training

  17. System deployment • Focus on deliverables • Maintain communication • Expect resistance • Plan user support • Roll out slowly

  18. External promotion • E-mail communications • Announcement pages; boxed ads in journal • Editorials in journals; articles in society newsletters, tabloids • Instructions for Authors • Web sites • Online FAQs • Editor Web pages (APS) • Print and online co-promotion

  19. Full-service consultants serving scientific and medical publishersin the areas of business development, onlinestrategy, workflow efficiency, marketing and market research, and employee recruitment. Cara S Kaufman / Alma J Wills / Partners Kaufman-Wills Group, LLC 24 Aintree Road / Baltimore MD 21286 410 821 8035 ph / 410 821 1654 fax ckaufman@bellatlantic.net / http://www.kaufmanwills.com

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