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Efficient RefWorks Functions for Organizing and Formatting Data

Explore how to import data, organize references, format bibliographies, and create manuscripts in different styles using RefWorks. Learn how to import data from various databases, manage duplicates, use Write-N-Cite, and customize output styles.

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Efficient RefWorks Functions for Organizing and Formatting Data

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  1. Primary functions of RefWorks(2.0) Import data from various databases Organize and manage your personal data Format bibliographies and manuscripts in different styles Further information: Viikki Campus Library: kouluttaja-lista@helsinki.fi RefWorks: Help - Tutorials www.refworks-cos.com/refworks/tutorials RefWorks: Help - Launch Help File www.refworks.com/refworks2/help/RefWorks2.htm YouTube:www.youtube.com/proquestrefworks

  2. Create your own user account • Go to the address www.refworks.com/refworks2 or Helsinki University Library homepage (and find Refworks) 2. Click on Sign up for a New Account 3. Create your own login name and password. Fill in all the fields. Use helsinki.fi e-mail address. 4. Click on Create Account(Your login name and the Group Code are emailed to you) • You may need the Group Code to log in Group code:__________ ViikkiCampus Library

  3. Import data • Add new reference manually • Click New Reference • Direct export to RefWorks • ProQuest-databases (e.g. Agricola), Ovid SP -databases (e.g. CAB and Medline), Ebsco, ScienceDirect, Google Scholar, Web of Science, Scopus • Click: Save to RefWorks / Export / Export Citations • E.g. ProQuest databases • Mark the interesting references • Click Export/Save • Choose RefWorks • Click Continue • E.g. Scopus • Mark the interesting references • Click Export • Choose Refworksdirect export • (Choose the information to export: All available information) •  Click Export Viikki Campus Library

  4. Import data • Import from a saved/opened text file • References–Import, e.g. SciFinder, PubMed E.g. PubMed: • Make a search • Mark the interesting references • Click Send to: • Choose destination: File • Format: Medline • Click Create file • Open the text file • Copy the text (Ctrl A and Ctrl C) • In RefWorks choose References–Import • Choose Import Filter/DataSource: NLM PubMed • Choose Database: PubMed • Click From Text • Paste the text (Ctrl V)  Click Import Viikki Campus Library

  5. Important functions etc. • Folder • A reference can be placed into several folders or it does not need to be in any folder • Duplicates • Delete duplicates by choosing View –Duplicates • Editing references • ClickEdit (pencil and paper-icon) • E.g. youcanattach a fileormakecorrections click Save Reference • Link resolver • Check availability of the full text • Import web-sites as references • Download RefGrab-It: Tools –RefGrab-It • Sharing folders (RefShare) • In Organize and Share Folders –tab select the folder you want to share (folder and arrow -icon) click Share • Output styles • Bibliography– Output Style Manager • You can choose styles for you bibliography by adding them to Favorites • You can also request styles: Help –Request – Output Style • You can edit your own output style: Bibliography – Output Style Editor Viikki Campus Library

  6. Create bibliography with Write-N-Cite 4.2 • (= RefWorks tab in Word-program) • Download Write’n Cite 4.2 • To your own computer/laptop: InRefworks Tools–Write-N-Cite • Computers in the university: RefWorkstab should be in Word-program • If you can’t find Refworks tab on Word – Click (in Word) File-> Options -> Add-Ins- SelectManage: Disableditems+ Go - Select WNC – ClickEnable • Formatting Bibliography • If the bibliography is not in the alphabetical order you want, change language! In RefWorks: Customize – Startup Options– Language/Locale  Click Save Customized Settings Viikki Campus Library

  7. How to use Write-N-Cite • Click “RefWorks” in your MS Word ribbon to launch Write-N-Cite (a) • Login to your RefWorks account by clicking the login button (b). You can enter your Group Code, Login Name & Password or you can use the Login Code as copied from the Write-N-Cite download page. • Click the Insert Citation and Insert New option to launch the insert/edit citation box (c). • Output Style and bibliography: • Click the Styledropdown and choosestyle (d) - ClickBibliographyOptions, InsertBibliography(e). a d e b c

  8. Create bibliography without Write-N-Cite • Online • Create your manuscript using e.g. Word or Open Office • In RefWorks: Click Cite (curly brackets -icon) – Click Select • e.g. {{1376 Jehkonen,M. 2001;959 Jensen,P.K. 1988;}} – Copy (Ctrl C) the selected references • In document: Paste (Ctrl V) the references – Savedocument • In RefWorks: • ChooseBibliography–FormatDocument • Choose Output Style • Droporselect a filefromyourcomputer to the box •  ClickCreateBibliography • Offline • In RefWorks: • Help – Launch Help File – Writing Your Paper and Creating Bibliography – Writing Your Paper Offline Viikki Campus Library

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