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Phasing Experience and Methodology Coordination: Enhancing Project Closure Processes

On June 16, 2014, Erika Saltarelli from the Department for Development Policy and Methodology Coordination in Budapest presented insights into the phasing within the project closure process. This presentation outlined the evolution of the phasing department, highlighted key tasks such as legislative preparation, the development of methodologies, and the analysis of major projects for potential phasing. Specific attention was devoted to ensuring effective implementation of technical and financial aspects through comprehensive guidelines and strategic proposals, ensuring successful project conclusion.

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Phasing Experience and Methodology Coordination: Enhancing Project Closure Processes

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Presentation Transcript

  1. phasing experience Erika Saltarelli Department for development policy and methodology co-ordination Budapest 16th June 2014

  2. Special focus on phasing within the closure process • As of 2nd quarter 2012 - department for phasing within NDA • As of January 2014 - phasing dealt within PM’s Office - department for development policy and methodology co-ordination • Main tasks: • explain the concept of phasing • prepare legislative background • develop methodology / coordinated approach • identify potentially phased projects • help for the MA’s

  3. Methodology – project steps • Identification of potentially phased projects in each sector • major projects to be phased already in 2013 • Project-by- project analysis (with JASPERS): • Technical and financial PHASES • Technical and financial implementation • Procurements • Proposal for phasing

  4. Proposal for phasing • Project Presentation to DG REGIO • (mA, JASPERS, beneficiary, central coordination) • Submitted major project applications • First approved phased major project - 08.05.2014 • Attosecond Light Pulse Source (ALPS) of the Extreme Light Infrastructure (ELI) in Hungary

  5. Methodology – conceptual steps • 1) Public procurement • ANALYSIS OF THE ACT ON PROCUREMENT • POSSIBLE SOLUTIONS • 2) National Closure guidelines - phasing guidelines • CONCEPT OF PHASING • LEGAL BACKGROUND • TASKS OF THE INSTITUTIONS • CONTENTS OF THE - proposal for the government - grant contract - MP application form • DEADLINES • BASIC PROCUREMENT GUIDANCE

  6. 3) OP specific closure guidelines • METHODOLOGY FOR ASSESMENT AND MONITORING FOR PHASING • FIRST ONE: TRANSPORT OP (under finalization) • INCLUDES OPINION OF DG REGIO

  7. LegAL TASKS • Modification of the Act No. CXCV. (2011) on national finances: multiannual financial commitment by government decision on projects • Modification of the 4/2011. (I. 28.) government decree: definition of phased project, grant contract • NDA working group for 2007-2013 closure (including phasing), preparation of rules of procedure for phasing (guidance) • Consideration of phasing when preparing the implementation rules for 2014-2020 period • Inclusion of (potentially) phased major projects in the new OPs

  8. ASSESMENT & MONITORING • Step 1: Technical & FINANCIAL phases • defining how the technical content can be phased (item-by-item) and what are the costs of each item/phase • STEP 2: assessment of the project implementation • Based on - the technical and financial phasing • - documentation • - site visits • STEP 3: procurements • Assessment of the - Procurement plan • - CALLS • - WORKS CONTRACTS (TECHNICAL AND FINANCIAL TIMING) • STEP 4: RISK ASSESMENT • RISKS THEREATENING THE TIMELY PROJECT CLOSURE • STEP5: MONITORING • UPDATE OF THE PROJECT LIST

  9. Thank you for your attention • E-mail: ERIKA.SALTARELLI@me.gov.hu

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