“Act” Delivering through projects

1. “Act” Delivering through projects

2. Effective Country Programme = Effective Projects What is important for effective delivery of FAO’s projects?

3. Purpose of the New Project Cycle (PC): Effective Projects Delivery New Guide to Project Cycle aims to: • Improve strategic alignment of projects and their contribution to country results • Improve accountability • Support decentralization • Support Results Based Management of projects • Mainstreaming quality standards through the projects cycle steps including the mainstreaming of the UN common programming principles

4. Overview of the new PC • Upgrade of PC management based on best practices • Applies to all projects, including emergency and UNJP. • Supersedes previous Field Programme Circulars and TC procedures concerning the Project Cycle. • Tools: PC guidelines, practical guidance, FPMIS web-based workflows and users manual. • Support available: TCDM advice, training sessions, FPMIS help desk .

5. Identification Closure Evaluation Formulation Implementation and Monitoring AppraisalandApproval FAO Project Cycle - phases Terminal report Concept Note Progress reports Project document

6. Phase 1. Identification : Steps Five Steps: • Identification of a project • to address specific problem/need of members • to support the achievement of agreed higher level outcomes (CPF) • Establishment of a Project Task Force • Preparation of the Concept Note (CN) • Formalization of relations with Resource Partners • Appraisal and endorsement of the CN

7. Phase 1: Identification, step 2 Establishment of the Project Task Force (PTF) More holistic and reinforced Project Task Force (PTF) • Roles and responsibilities clarified • Under the authority of a Chair according to the new rules • Start operating at the identification stage • Evolve at subsequent stages into a fully-fledged structure with appropriate skill mix Designation of Lead Technical Officer (LTO) & Technical Unit (LTU) • FAO Circular on Responsibilities and Relationships • Identified by PTF chair based on geographic proximity,LTU always consulted. • ROs accountable for assessing their capacity as LTU. • Functional relationship between LTO and technical divisions maintained.

8. Identification Step - Concept Note Phase 1: Identification, step 3 The Concept Note The Project Concept Note is necessary for all type of projects: • Ensures strategic fit between a project idea and higher level outcome (CPF/OR) • Structures preliminary stakeholders and problem analysis in terms of relevance, feasibility and potential sustainability (preliminary analysis of the UN PPs) • To be downloaded from FPMIS

9. Phase 1: Identification, step 5Concept Note Work Flow Preparation of the CN Project formulator MDT officers and other representatives of technical divisions not represented in the MDT for all substantive issues which are relevant for the project ;NR officer validates the categorization Technical divisions’ officers as well as DOs officers relevant for the project ; NR validates the categorization for categorization Peer Review of the CN The CN is finalized and uploaded into FPMIS Project formulator Review of resource mobilization opportunities Funding Liaison Officer PTF chairperson: RR/SRC/FAOR or a delegated officer Head of the technical division/service or delegated officer Endorsement of the CN __ Applies to regional, sub-regional and national projects Steps__ Applies to global and interregional projects Responsible officer __ Applies both

10. Phase 1. Concept Note in FPMIS A DEMO

11. Phase 2. Formulation – Project Document • PD formulated by the Project formulatorwith the full support of the PTF members • Use generic template generated in FPMIS • PD further supported by FPMIS tools for the preparation of: • the logical framework matrix, • results-based budget which feeds into Oracle, • work plan • risk matrix • FAO formulation Outputs: • Project Document (25 pages + annexes) • project agreement • funding agreement

12. Phase 3. The New Appraisal Process Consists of: • Interdisciplinary Technical ReviewPD submitted to MDT and other relevant officers • Quality Assurance Review: one submission for all clearances. PD submitted to project appraisal committeefor financial, technical and operational clearanceand adherence to the programming principles Two QA reports per yearproduced by TCDM in collaboration with ROs on the results of the appraisal providing a picture of the quality of project documents by quality criteria. Lessons learnedavailable to inform future design of projects.

13. Phase 3. The New Appraisal Process: the Quality Assurance Review • Project appraisal committee coordinated by regional officer for national, sub regional and regional projects. • Check list used to appraise

14. Group exercise From CPF outcome: Identify a project within an existing programmatic framework (CPF, SRF, RF) Propose a title and an outcome statement for your project Identify an OR to which this project will contribute If you can: Participants & other stakeholders Sustainability of the proposal Synergies with other FAO projects/programmes

15. Phase 4: Monitoring and Reporting Framework Main features of the new monitoring and reportingframework: • Single frameworkpositions BH /managers to meet reporting requirements • Information from projects consolidated for corporate needs: CWP, CPF, OR. • Significant share of information generated by information systems (FPMIS and PIRES)