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Know More. Do More. Spend Less. PowerPoint Presentation
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Know More. Do More. Spend Less.

Know More. Do More. Spend Less.

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Know More. Do More. Spend Less.

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  1. Continuous Sourcing Procurement Intelligence Operational Procurement Enterprise Requisitioning Supplier Collaboration OracleProcurement Know More. Do More. Spend Less. <Name> <Title>

  2. Oracle: Complete E-Business Suite • Automate Key Internal Business Processes • Extend Automation to and Collaborate with Your Trading Partners • Drive Continuous Improvement with Real-Time Intelligence Develop Contracts Market Projects Sell Customers, Suppliers, Products,… HR Order Finance Plan Maintain Procure Service Make Fulfill

  3. Oracle Procurement Solution Demand Collaboration RFx Auction Offers Quotes Bids Counteroffers Portal Suppliers Planning & Scheduling Contracts/ Catalogs Sourcing Orders Changes Ship Notices Invoices Time Cards Parts & Material Maintenance & Facilities Approval Purchase Order Receipt Messaging: XML / EDI Design & Engineering Services Procurement Process Automation Time Entry Payment /Reconciliation EFT/CheckStatement Banks Personnel Integrated Intelligence SpendAnalysis Time Mgmt ProcurementProductivity SupplierPerformance Self-Service Requisitions

  4. Oracle Procurement SolutionEnables You To… • Source for Best Value • Automate Complete Procure to Pay Flow • Extend Efficiencies Through Supplier Collaboration • Identify Savings and Supplier Improvement Opportunities

  5. Comprehensive Sourcing ToolsIntegrated, Closed-Loop • Assess Needs • Identify opportunity • Establish sourcing strategy • Gather Info • Identify sources • Qualify supplier • Develop Bidder’s List • Optimize Decisions • Weight attributes • Rank bids • Evaluate scores Analyze Develop Qualify Negotiate Evaluate Award • Award • Determine winner • Notify participants • Send POs/Contracts • Develop Requirements • Gather Specifications • Define key attributes • Aggregate items & services • Manage RFx • Define rules of engagement • Initiate negotiation • Receive Responses • Monitor Supplier Performance • Price, quality, delivery, service • Basis for new supply decisions

  6. Support Any NegotiationFlexible Methods Address YOUR Sourcing Strategy Complex,Engineer to Order Construction, Govt. Days or Weeks Meet Need forMany Attribute Well-DefinedAttributes Furniture, Memory Hours NegotiateBest Price Standard Commodities Paper, Metals, Oil Varies Best Terms:Price, Delivery, Payment RFQ / RFP / RFI / Quote Auction /Bid Offer /Counter Offer Good orService Example Duration Focus

  7. Complex Negotiation Support Increase Negotiation Efficiency • Multi-Round Negotiations • Change Attributes Between Rounds • Bid items • Invitees • Comprehensive Controls • Invitation • Auto-extend • Multi-Attribute Bidding • Monitor Bid Events in Real-Time • Collaborative Threaded Discussions • Partial bid • Minimum bid & increment

  8. Evaluation & Award Decision Support Make the Right Decision Awarding • Automatic bid ranking • Partial award or split award decisions • Online & offline awarding Multi-Attribute Scoring • User-definable bid attributes and weights • Leverage item/supplier historical bidding data • Bid ranking analysis

  9. Oracle Procurement SolutionEnables You To… • Source for Best Value • Automate Complete Procure to Pay Flow • Extend Efficiencies Through Supplier Collaboration • Identify Savings and Supplier Improvement Opportunities

  10. Lifecycle SupportEnd-to-EndSolution Analyze Spend& DevelopRequirements Award Contracts/POs Auto-Create Purchase Order Pay Supplier Qualify Suppliers Access ElectronicContent Send Electronic PO to Supplier Receive Bank Statement Negotiate Contracts Create Requisition/Release Receive Goods or Services Auto-Reconcile Bank Statement Evaluate Bids Approve Requisition/Release Receive Electronic Invoice Record Transaction in General Ledger

  11. Direct and Indirect Procurement Support All Types of Demand • Product Engineering Requests • Forecasts and Schedules • Manufacturing / Shop Floor Requests • Plant Maintenance • Inventory Replenishment • Outside Processing • Contract Management • Catalog Purchases • One-Time Requests • Projects • Professional Services • Favorite Items and Templates Demand Planning & Scheduling Maintenance & Facilities Design & Engineering Personnel Self-Service Requisitions

  12. Workflow Driven ProcessesEasily Tailor Without Customizing • Graphically DepictEntire Process • Modify Process as Your Business Changes • Capture Exceptionsand Take Action • Build Continuous Improvement into the Process

  13. Oracle Procurement SolutionEnables You To… • Source for Best Value • Automate Complete Procure to Pay Flow • Extend Efficiencies Through Supplier Collaboration • Identify Savings and Supplier Improvement Opportunities

  14. v.1 v.2 Exchange Common Business DocumentsCollaborate in Real-Time Supplier Qualifications Buyer Suppliers Forecast & Schedules Orders Change Orders Shipment Notices Invoices & Payments Time Cards

  15. Multiple Methods of Collaboration Accommodate Capabilities of Your Supply Base Supplier Portal Buyer Suppliers Messaging

  16. Collaborate via Supplier Portal Easy, Interactive Access Access to Procure to Pay data Quick DocumentSearch Alerts & Notifications • “Zero Training” Paradigm • Access to information from order to payment Most Recent Orders Most Recent Shipments

  17. Collaborate via Messaging Drive Lights-Out Connectivity XML • Support for OAGI XML standards • Secure, guaranteed, one-time only delivery • Trading partner specific data mapping EDI • Support for industry standards (X12, EDIFACT, etc) • Partnerships with major EDI translators Email • Interactive, easy access, no integration • Notification of activity on business documents

  18. Oracle Procurement SolutionEnables You To… • Source for Best Value • Automate Complete Procure to Pay Flow • Extend Efficiencies Through Supplier Collaboration • Identify Savings and Supplier Improvement Opportunities

  19. Define Targets Perform Transactions Analyze & TakeCorrective Action MeasurePerformance Out of Tolerance? Notify Performance Management FrameworkDrive Continuous Process Improvement • Management by Objective • Define key performance indicators • Setup business performance targets • Management by Exception • Calculate KPIs and compare to plan • Notify decision-maker of exceptions • Management by Fact • Analyze exceptions based on facts • Take immediate corrective action

  20. Daily Business IntelligenceQuickly Monitor Performance • Daily updates on key performance indicators • Actionable information on savings • Pre-built portals with role-based access • At-a-glance: • Contract leakage • Non-contract purchases (sourcing opportunities) • Purchasing trends • Payables leakage Real-Time Results Flexible Time Periods Flexible Comparisons PerformanceMeasures Graphs Links Reports

  21. SupplierPerformance SpendAnalysis Productivity Integrated Intelligence Delivers AnswersIdentify Improvement Opportunities • What is my commodity spend by organization? • Which managers are spending the most / least? • Where is there contract leakage? • Are we leveraging volume discounts from our suppliers? • How does a supplier item price compare to the average? • How does supplier quality compare to my benchmark? • Are my items delivered on time? • Am I getting the best service from my suppliers? • What is my average processing cycle time by organization? • How many invoices are still processed manually? • How does the cycle time compare to last month/quarter/year? • What are the procurement processing bottlenecks?

  22. COMMODITY Supplier Commodity S U P PL I E R ORGANIZATION Organization Ad Hoc Analyze Global Spend SpendAnalysis • Analyze Spend by: • Item / Commodity • Supplier • Organization • Buyer • Geography • Time • Contract • Monitor Pricing Trends & Commodity Performance • Determine Contract Utilization

  23. SupplierPerformance Operational Detail Data A+ • Price • Quality • Delivery • Service Portal Optimize Supply Base • Scorecard Data Elements • Transactional • Benchmark • Industry • Subjective surveys • Automatically Generate Scorecard • Compare Suppliers’ Scorecard Ratings • Track Trends by Top Supplier, Top Categories, Items • Share Results with Suppliers

  24. Productivity Improve Internal Processing • Analyze Cycle-Time Across the Entire Process • Negotiate contracts • Create purchase request • Approve orders • Receive goods and services • Pay invoices • Identify Bottlenecks and Correct Process Source Request Approve Order Receive Invoice Pay

  25. Oracle Procurement Solution Unified Internet sourcing tools, complex negotiation support Source for Best Value Workflow driven direct and indirect requisition-to-payment processing Automate Complete Procure to Pay Flow Portal access to P2P transactions w/ real-time notifications, XML messaging Extend Efficiencies Through Supplier Collaboration Identify Savings and Supplier Improvement Opportunities Integrated spend analysis and supplier performance

  26. Oracle Procurement Products Develop Contracts Market Projects Sell Customers, Suppliers, Products,… Order HR Sourcing iProcurement Purchasing iSupplier Portal Purchasing Intelligence Plan Finance Procure Maintain Make Service Fulfill

  27. Evolution of Oracle Procurement Current Differentiators… …New with 11i.9… …Coming in 11i.10 • Self-service enterprise requisitioning from suppliers or internal stock • Integrated asset and production planning • Self-service supplier inquiries and transactions, (e.g. VMI and self-invoicing) • Flexible invoice matching including match to receipt • Automatic invoice and debit memo generation • Project- and budgetary-based purchasing • Multi-attribute scoring for reverse auctions and RFQs • Open platform for demand, orders, receiving, invoices • Integrated spend and supplier intelligence • Workflow-driven automation • Global agreements • Supplier managed and consigned inventory • Requester and supplier change requests • Supplier registration and profile management • Collaborative sourcing • Requester “stores” for secure content zones • Patent-pending transparent punch-out • One-click renegotiation of blanket agreements • Expanded XML support including cXML for easing Ariba migrations • Time-phased pricing for direct materials • Commodity intelligence • Services procurement – contingent labor & bus services, negotiation through payment • Procurement contracts – global T&Cs standards, negotiation, doc & change mgmt, compliance • Formula-based pricing & tiered discounts (Advanced Pricing) • Retroactive pricing including automated invoice adjustments • Negotiate with subjective scoring & what-if analyses, Auto-award recommendations • Shared services procurement • Requisition “SmartForms” • Requisition lifecycle tracking with shipment track & trace • LPN & lot/serial receiving • Supplier managed banking The following is intended to outline our general product direction and is intended for information purposes only. The development, release and timing of any features or functionality remains at the sole discretion of Oracle. This presentation is not a commitment to deliver any material, code or functionality.

  28. Oracle Services Procurement Advanced Procurement Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision. The development, release, and timing of any features or functionality described in this presentation remains at the sole discretion of Oracle.

  29. The Relevance of Services Procurement Services Procurement Today • Over 54% of a typical F1000 corporation’s spend is on services 1 • Spend averages $1.8B for typical F1000company 1 Projected Services Procurement Growth • US companies outsourcing spend growing at 24% 2 • By 2003, approximately 50% of IT dollars will be spent on external services 3 • IT outsourcing is expected to reach $100B by 2005 4 • Source: • Center for Advanced Purchasing • Outsourcing Institute • Outsourcing Research Council • IDC Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.

  30. What Are Your Business Challenges? • Services Procurement process is paper based, fragmented and not automated • Service spend is hidden • Unable to share purchasing knowledge • Average cost to hire a contractor is $4,500 1 • Over 60% of invoices are inaccurate 2 • Source: • Forrester Research • Meta Group Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.

  31. Opportunity Metrics 15-30% Savings Opportunity! Reduced Costs (Hard cost savings: 10-20%) • Improved negotiating leverage & unit cost reduction (5-10%) • Eliminate over billing & Increased early pay discounts (2-4%) • Reduced maverick spend by (3-6%) Improved Quality & Performance (Soft cost savings: 5-10%) • Reduced processing costs and cycle time (3-7%) • Increased performance, quality and user satisfaction (2-3%) Reduced Risk • Improved contract and financial compliance • Proactive supplier measurement Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.

  32. Service Type Specialization Service Type Service Category • Facilities • Marketing Fixed Price Services • Administrative • Information Technology Skills/Temporary Labor • Consulting • Training Time & Materials • Construction • Software Development Defined Deliverables • Legal Services • System support Retainer-based Services Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.

  33. Oracle’s Solution Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.

  34. Oracle Services Procurement • Deploy corporate policies consistently and efficiently • Increase usage of preferred suppliers/contractors • Eliminate over-billing and reconciliation errors • Improve service levels and cycle time through Supplier collaboration Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.

  35. Oracle Services Procurement • Deploy corporate policies consistently and efficiently • Increase usage of preferred suppliers/contractors • Eliminate over-billing and reconciliation errors • Improve service levels and cycle time through Supplier collaboration Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.

  36. Single Procurement Platform Supplier Selection Sourcing & Evaluation Master Contract Sourcing Infrastructure Contingent Labor Procurement Advanced Procurement – All Commodities, All Processes Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.

  37. Single Procurement Platform General Business Services Supplier Selection Sourcing & Evaluation Requisition Purchase Order Receiving Invoicing & Payment Procurement Infrastructure Master Contract Sourcing Infrastructure Contingent Labor Procurement Contingent Labor Procurement Advanced Procurement – All Commodities, All Processes Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.

  38. Single Procurement Platform Negotiate Contracts Supplier Selection PO Collaboration Sourcing & Evaluation Requisition Purchase Order Receiving Invoicing & Payment Procurement Infrastructure Invoice & Payment Master Contract Sourcing Infrastructure Supplier Infrastructure Contingent Labor Procurement Contingent Labor Procurement Advanced Procurement – All Commodities, All Processes Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.

  39. Single Procurement Platform General Business Services Create Requisition/RFX Evaluate & Engage Supplier Milestone and Performance Mgmt Invoice & Payment Negotiate Contracts Supplier Selection PO Collaboration Sourcing & Evaluation Requisition Purchase Order Receiving Invoicing & Payment Invoice & Payment Master Contract Contingent Labor Procurement Contingent Labor Procurement Advanced Procurement – All Commodities, All Processes Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.

  40. Create Request Engage Supplier Track & Manage Time Invoice & Payment Single Procurement Platform General Business Services Create Requisition/RFX Evaluate & Engage Supplier Milestone and Performance Mgmt Invoice & Payment Negotiate Contracts Supplier Selection PO Collaboration Sourcing & Evaluation Requisition Purchase Order Receiving Invoicing & Payment Invoice & Payment Master Contract Contingent Labor Procurement Contingent Labor Procurement Advanced Procurement – All Commodities, All Processes Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.

  41. Single Point of Entry for All Request TypesGuide users to appropriate “Store” based on request type • Professional services • Temporary staffing • Office supplies • IT equipment • Industrial Supplies • Maintenance • Promotional items Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.

  42. Request for Services using “Smart Forms”Flexible templates to capture service details • Flexible templates to define authorized service terms and rates • Professional and general business services • Minimize data entry, default values from templates • Capture additional service details during request creation • Configure approval rules based on smart forms Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.

  43. Capture job details including skills, assignment location and dates • Optionally flag request to require candidate screening • Dynamically capture information based on job type using information templates • Capture additional service details including project information during checkout Create Contractor RequestCapture job and skill requirements Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.

  44. Oracle Services Procurement • Deploy corporate policies consistently and efficiently • Increase usage of preferred suppliers/contractors • Eliminate over-billing and reconciliation errors • Improve service levels and cycle time through Supplier collaboration Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.

  45. Guide users to preferred suppliers • Display pre-negotiated rates and rate differentials • Optionally enter a suggested candidate • Budget and track labor and expense amounts separately • Route for approval based on existing corporate policies • Automatically notify supplier once approved Create Contractor Request Access Preferred Suppliers and Pre-negotiated Rates Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.

  46. Share Knowledge Within Your Enterprise • Make informed hiring decisions based on contractor performance data collected across the Enterprise • Define preferred supplier policies based on job type at both the global and local level • Ensure proper usage of preferred suppliers, service terms and rates through use of “Smart Forms” Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.

  47. Oracle Services Procurement • Deploy corporate policies consistently and efficiently • Increase usage of preferred suppliers/contractors • Eliminate over-billing and reconciliation errors • Improve service levels and cycle time through Supplier collaboration Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.

  48. Automatically create invoice from approved timecard • Validate time entry against PO • Route time for approval • Update PO with approved time • Online entry or disconnected spreadsheet upload • Reference project details Submit Timecards Online Pay Only for Services Performed Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.

  49. Invoice Matching • Flexible 2-way or 3-way matching • Match based on “amount” • Define tolerances based on amounts • Automatically create invoices from service receipts Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.

  50. Up-to-date budget to actual comparison • Quick access to contractors nearing completion • Initiate assignment extensions • Automatic alerts • PO is 80% consumed • Assignment is ending in 7 days View Contractors SummaryInformation on demand plus automatic alerts Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.