Effective Presentations Techniques

1. Effective Presentations Techniques Anees Janee Ali, Phd School of Management, USM 17 July 2008

2. A good presentation can: • Enable you to communicate ideas • Interests in your audience • Help your career • Boost your confidence

3. A good presentation • Is clear • Is interesting • Conveys knowledge • Combine audio and visual effectively • Is well timed

4. Prior the presentation: • Do some planning • Audience • The setting • Your expectations • Topic selection • Research

5. Prior the presentation 2. Organising your materials • Outlining • Introduction • Body • Conclusion

6. Prior the presentation 3. Plan support material and visual aids • Slides • Transparencies • Video • Handouts

7. Prior the presentation 4. Rehearse • Get used to hearing your own voice, say the word out loud • Work on the pitch • Time the entire presentation • Practice eye contact

8. Prior the presentation 4. Rehearse- practice, practice, practice! • Check your posture and sense of movement • Decide whether some parts need more elaboration and other parts need to be cut or reduced

9. Presentation - Delivery • Anxiety • Prepare well • Speak slowly • Breath deeply • Practice giving the talk

10. Presentation - Delivery 2. Preparing the room before speaking • How to operate the computer/OHP • How the microphone works • How many minutes you have • Where to stand • Know the first thing that you have to say

11. Presentation - Delivery 3. Using support material • Do not stand in the way of the screen • Point at the slide, not on the computer screen • Eye contact with audience • Give audience time to read the slide • Text must be large enough

12. Presentation - Delivery 4. Timing • Practice • Keep track of time

13. Presentation - Delivery 5. Handling questions • If you don’t know the answer, be honest • Don’t spend too long on a question

14. Delivery: What is a good delivery? • Using language • Using language accurately, clearly and use familiar words • Use language appropriately

15. Delivery: What is a good delivery? 2. Methods of delivery • Read • Reciting a memorized text • Speaking impromptu • Carefully prepared speech from a brief set of notes

16. Delivery: What is a good delivery? 3. The speaker’s voice • Volume (loudness/softness) • Pitch (use inflections, not monotone) • Rate (fast vs. slow) • Pauses (a momentary break in the vocal delivery of a speech)

17. Delivery: What is a good delivery? 3. The speaker’s voice • Vocal variety • Pronunciation • Dialect/slang

18. Delivery: What is a good delivery? 4. Nonverbal communication • Appearance • Sitting/standing posture, gesture • Facial expression • Eye contacts

19. Body Language Dos and Don’ts • Clothing and body decoration Dos • Dress comfortably but show respect • Dress for the audience • Wear appropriate clothing

20. Body Language Dos and Don’ts Don’ts • Put too much jewelry • Wear distracting colours, patterns • Wear jeans

21. Body Language Dos and Don’ts 2. Rhythm Dos • Vary your pace • Use your rhythm to make your points • Speak slowly

22. Body Language Dos and Don’ts Don’ts • Speak too quickly • Speak in a monotonous tone • Don’t rush

23. Body Language Dos and Don’ts 3. Movement Dos • Move about the space appropriately • Stand in different places throughout your talk • Be visible at all times • Move at a reasonable pace

24. Body Language Dos and Don’ts Don’ts • Remain motionless the entire talk • Wander aimlessly or out of nervousness • Move too quickly

25. Body Language Dos and Don’ts 4. Vocal Dos • Speak loudly and clear • Speak smoothly and naturally • Use appropriate intonation • Speak according to the size of your room

26. Body Language Dos and Don’ts Don’ts • Speak in monotone • Too high a pitch or too loudly • Mumble

27. Body Language Dos and Don’ts 5. Facial Dos • Smile naturally • Keep eye contact with people for about 5-8 seconds • Open pleasant facial expression

28. Body Language Dos and Don’ts Don’ts • Keep your eyes closed for too long • Frown too much • Look too serious

29. Body Language Dos and Don’ts • Gestures Dos • Use hands naturally • Use too big or distracting gestures • Make simple gestures that go along with your speech

30. Body Language Dos and Don’ts Don’ts • Remain motionless • Use hands too much • Put hands in your pockets

31. Body Language Dos and Don’ts 7. Postural Dos • Stand all and head up • Naturally • Stand firmly, with confidence and energy

32. Body Language Dos and Don’ts Don’ts • Stand perfectly straight • Cross your legs or feet • Hunch

33. Body Language Dos and Don’ts 8. Spatial Dos • Use space to emphasize points • Move but stay in view • Stay close to your audience

34. Body Language Dos and Don’ts Don’ts • Be careful of threatening movements

35. The End Group activities