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SPS LS2 Planning meeting ( No.24) 29 /05/19

SPS LS2 Planning meeting ( No.24) 29 /05/19. D.Mcfarlane EN-ACE-OSS 08/05/2019. Presentations this week. Safety presentation – Simon/Ramon/Ana-Paula Beam-line activities - Antonio Planning execution BA1 to BA6 Base de Chantier - Cedric A.O.B: New access system. Electrical Procedures.

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SPS LS2 Planning meeting ( No.24) 29 /05/19

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  1. SPS LS2Planning meeting (No.24)29/05/19 D.Mcfarlane EN-ACE-OSS 08/05/2019

  2. Presentations this week • Safety presentation – Simon/Ramon/Ana-Paula • Beam-line activities - Antonio • Planning execution BA1 to BA6 • Base de Chantier - Cedric • A.O.B: New access system D. MCFARLANE

  3. ElectricalProcedures • Mise hors tension partielle du SPS lors des YETS, EYETS et LS https://edms.cern.ch/document/2058234/1.0 Released • Demande de « SEPARATION DU RESEAU » par le Facility coordinateur https://edms.cern.ch/document/2049809/1Released • De-cabling – SPS5 lock-out procedure for De-Cabling during LS2https://edms.cern.ch/document/1983418/1.0Released • De-cabling – SPS3 lock-out procedure for De-Cabling during LS2https://edms.cern.ch/document/1991126/1.0Released • De-cabling – Identification, labelling and disconnection procedure for obsolete cables SPS1 and SPS3  during LS2 https://edms.cern.ch/document/2052872/1.0Released It is the responsibility of the Equipment owner to consign any equipment that they will be working on. Do not assume something is consigned. Check first. D. MCFARLANE

  4. Safety aspects for activities Emmanuel PAULAT - EN/ACE

  5. Commentaires et questions BA3 – Pour info réunion de suivi tous les mardi et jeudi à 14h en tunnel ECX5 – Situation problématique – Montage échafaudage / Génie Civil BA6 – Problème de méthodologie - installation sprinklers Emmanuel PAULAT - EN/ACE

  6. Lift & Monte-charge maintenance April D. MCFARLANE

  7. Shift work period in BA3 • The period that will require shift work will begin when EN-EL move the de-cabling campaign into LSS3. • This started on Monday the 6th May. (Week 19) • EN-EL will complete the de-cabling campaign on Friday the 28th June. (Week 26) • As soon as the de-cabling campaign is complete, EN-EL will spend the next 2 weeks pulling Fibre Optic ducts. • 1st July until 12th July (Weeks 27 and 28) • The shift work period will end when EN-EL have completed the pulling of Fibre Optic ducts. • This is currently scheduled for Friday the 12th July. (Week 28) • The 2 shift periods will be as follows: • Morning Shift: 06:00 to 15:00 • Afternoon Shift: 15:00 to 23:00 • While the 2-shift period is taking place, EN-EL will work during the morning shift and EN-CV & BE-RF will work during the afternoon shift. • The shift period works only applies to works taking place in the TA and LSS3. Other areas such as the arcs and surface are not affected. D. MCFARLANE

  8. Earthworks at SPS 4 & SPS 6 Civil works at SPS 4 to be executed from week 17 to week 22. Works include 3 concrete trenches + 1 normal In red circles the areas that FAMY will deploy No co-activities with TE-EPC in any area BM4 TE-EPC trafo pit BA4 Civil works at SPS 6 to be executed from week 23 to week 25 and from week 30 to week 32. Works include 2 main normal trenches. In red circles the areas that FAMY will deploy In blue rectangle the area that TE-EPC needs for maintenance activities only for week 24 (4 trafos, 1 day per trafo, no machinery needed by TE-EPC) BM6 BA6 D. MCFARLANE

  9. IMPACT Statistics - (LS2-SPS-2018/2020) • Number of IMPACTS “Waiting for Approval” Last meeting:42Today:42 • Number of IMPACTS “Approved” Last meeting:26Today:38 • Number of IMPACTS “In Progress” Last meeting:122Today:131 • Number of IMPACTs “Late” Last meeting:103Today:83 • Number of IMPACTs “Closed” Last meeting:466Today:554 • Total Number of IMPACTsLast meeting:739Today:848 D. MCFARLANE

  10. IMPACTS Please fill out your IMPACTs correctly!!!!! • Correct intervention period: DO NOT LEAVE IT BLANK!!!!!!! • (LS2-SPS-2018/2020) • Do not leave proposed schedule Blank!!!! • I am not psychic!!! • If you clone an IMPACT: • Check the dates are correct • Check the location is correct • Check the description is correct (not just the title) • Basically, CHECK EVERYTHING!!!! • If you have already completed your IMPACT them please check that the dates in IMPACT match that of your planning and are also correct in the master schedule planning. • If they are not then please contact me so that we can rectify the problem. • IMPACTs should be for specific tasks and not just a general IMPACT valid from the start of the shutdown until the end • Only write an IMPACT for upcoming works (within the next couple of months) D. MCFARLANE

  11. What's wrong with this IMPACT? D. MCFARLANE

  12. IS37 • Please check your IS37: • If your works are finished, ask for a change of the dates in the correspondent IS37. • We found IS37 still opened while the works were finished 2 weeks ago D. MCFARLANE

  13. How to open the SPS planning https://cern.sharepoint.com/sites/Projects-Accelerator-Complex-Schedules/Projects.aspx * You will need the latest version of Microsoft Project installed on your computer Click here D. MCFARLANE

  14. General Schedule https://edms.cern.ch/document/1892837/2.1 D. MCFARLANE

  15. SPS ECRs for LS2: status on 29th May 2019 New LIU-SPS ECR announced: • SPS-MKDV-EC-xxxx: “MKDV transmission lines routing in LSS5” (V. Namora TE-ABT) New version circulating for approval: • SPS-LJ-EC-0014 v. 0.2: “LSS1 vacuum layout after LS2” (C. Pasquino TE-VSC) In Work / New version: 13 Under Approval: 5 Sonia Bartolomé Jiménez EN-ACE-CL – 29th May 2019

  16. SPS ECRs for LS2: status on 29th May 2019 SPS-SFD-EC-0002: “SPS fire safety - Fire partitions during LS2” has been approved at the 38th LS2C meeting on 17th May 2019. Approved: 16 Sonia Bartolomé Jiménez EN-ACE-CL – 29th May 2019

  17. SPS ECRs for LS2: status on 29th May 2019 Released: 27 Sonia Bartolomé Jiménez EN-ACE-CL – 29th May 2019

  18. SPS ECRs for LS2: status on 29th May 2019 Sonia Bartolomé Jiménez EN-ACE-CL – 29th May 2019

  19. SRRs and ECRs: reminder Tips • All changes to the machine that will impact the beam shall be documented by SRRs/ECRs: • SRR: Space Reservation Request (“light ECR”) • ECR: Engineering Change Request • Templates available on: • https://quality.web.cern.ch/templates-requests • To be sent to the SPS configuration manager: • Sonia.Bartolome@cern.ch or • ecr-configuration@cern.ch The process of approval takes time and that this year the IEFC committees are less frequent (since the beginning of the year only the one last week; the next one will be in April). Moreover, Fred Galleazzi should be contacted well in advance in order for him to make the studies and prepare the differential drawings. D. MCFARLANE

  20. A.O.B D. MCFARLANE

  21. Useful websites Link to SPS planning meetings on INDICO https://indico.cern.ch/category/9263/ Link to the SPS planning https://cern.sharepoint.com/sites/Projects-Accelerator-Complex-Schedules/Projects.aspx Next General Planning meeting 12/06/2019 30-7-010 D. MCFARLANE

  22. Any questions?

  23. Back up slides

  24. Group contact persons. (1) EN-ACE D. Mcfarlane

  25. Group contact persons. (2) EN-ACE D. Mcfarlane

  26. Group contact persons. (3) EN-ACE D. Mcfarlane

  27. Group contact persons. (4) The E-group for the SPS Planning and coordination is: SPS-Coordination-meeting (SPS Technical Coordination) SPS-Coordination-meeting@cern.ch You can add or remove your name for this E-group. Please check that the correct people from your group are on this this E-group. EN-ACE D. Mcfarlane

  28. Who are the TSOs around the SPS? EN-ACE D. Mcfarlane

  29. Access rights and safety equipment EVERYONE who enters the SPS MUST have the following: • Completed the correct courses. (sir.cern.ch) • CERN Safety Introduction. • Electrical Safety Awareness. • CERN – Beam Facilities. • SPS – Machine. • AWAKE (to access TAG41) (Required since the 1st June 2018) • Self Rescue Mask Training. (Classroom training) • RP Controlled Area ***NEW*** • The correct access authorisation (via EDH).CHECK YOUR ACCESS RIGHTS HAVE NOT EXPIRED!!!! • Zone Code “SPS” for access into the SPS • Zone Code “TAG41 - AWAKE (ex-CNGS) (TAG41)” for access into the old CNGS areas • Zone Code “SPS-KN-000” for “AutorisationconduiteRTL” (Contractors must complete a training) • Zone Code “SPS-KN-001” for “SPS Shutdown Padlock” (only used during Long Shutdowns) • Safety shoes. • Biocell. • Electronic dosimetre. • Passive dosimetre.(All contractors must have an additional company passive dosimetre!!) • Helmet plus Light. (The light on your phone is NOT sufficient) • A valid approved IMPACT. (with their name included on this IMPACT) • They must know the number of this IMPACT!!!! Please note that personnel are not allowed to work in the tunnel alone!! EN-ACE D. Mcfarlane

  30. Important Contacts • Useful Contact Numbers • SPS Coordination Team (161735) • David MCFARLANE- 164247 • Jonathan Pascal Meignan – 164026 • Antonio Grande Mallavia - 162721 • Franck BAIS – 165467 • Control Room • TI CCC – 72201 • CSA - 78877 • RP • Angelito Herve – 163168 • Christophe Tromel – 163199 • Christelle Saury (BA1 Sextant 1) - 162238 • FlorentPhilippon (aspects RP du Fire Safety Project.) - 167992 • Dosimétrie Service • Building 55 - 72155 • EROS Engineering Referent for Operational Safety • Emmanuel Paulat – 163870 • John Etheridge - 164647 EN-ACE D. Mcfarlane

  31. External Visitors • If you have any external personnel needing to access the SPS for visits before starting works then you need to read the following document: "Etapes à suivre pour organiser des visites professionnelles dans les installations du CERN" by CHRISTELLE GAIGNANT • Link: https://edms.cern.ch/document/1281098/4.1 D. MCFARLANE

  32. LIU Project LHC injection lines TI2 and TI8 (see LHC coordination) • New collimators TCDIs • New beam loss monitors • New vacuum valves LS2 activitiesSPS Fire Safety Project New PPS Project • New UA9 cristal and goniometer pair Consolidations Maintenance Upgrade • Change all the electrostatic septum ZS(LSS2) • Add a vacuum valve(sector 210) Reconfiguration of LSS1 (LSS1, BA1) • New beam loss monitors • New upgraded scraper • Replace one injection kicker MKP • Reconfiguration of the enlarged quadrupoles(11610, 11710, 11810) • 200 MHz RF power upgrade(LSS3, BA3, BAF3) • 200 MHz low level RF upgrade • Consolidation of BB3 cooling plant • New modern static var compensator (BEQ1) New access systems • New personnal access devices PAD • New material access Devices MAD • New emergency exite doors • aC coating (QF SSS, MBB 5+ 6-, LSS drifts all) • New flanges for the impedance reduction • New beam loss monitors • Replacement MOPOS electronics(Sextants 1,2,3,4,5,6) Fire Safety Fire compartments Fires safety systems Manual fire fithing systems Automatic fixed fire fihting systems Extraction protection devices: • Replacement of TPSC4 (LSS4) • Replacement of TPSG6 (LSS6) • New emergency lighting systems • New safety cable tray • Consolidation of the B-train • WIC and BIS deployment • Refurbishment of the lift (BA3, BA6) • Electricalsub-station consolidation(BA1,2,4,6) Reconfiguration of LSS5(ECA5, ECX5, LSS5) • New Beam Dump • New beam loss monitors • Replace beam gas ionisation profile monitor (BGI) • Replace the synchrotron light monitor (BSRT) • New kicker magnet with vertical deflection for dumping MKDV (and generator) • Reconfiguration of the enlarged quadrupoles(51610, 51810) • De-cabling Project • New rotational Wire Scanners BWSRE • (LSS4, LSS5) D. MCFARLANE

  33. D. MCFARLANE

  34. Master Schedule (Version 1.3) D. MCFARLANE

  35. Master Schedule (Version 1.3)IST Period for SPS /!\ Shutdown Period does not mean work/access possible • Start of the cleaning campaign in July • Global New Access System Tests • Etc… SPS • 6 weeks of Individual System Tests (access restriction) List of known tests that need to start before the IST period: • New 200 MHz RF System from June 2020 • New Beam Dump System and reliability run to be defined No works/installations scheduled later than June 2020 D. MCFARLANE

  36. The Coordination team • David Mcfarlane • SPS Facility Coordinator • Overall planning and coordination • Julie Coupard • Deputy SPS Facility Coordinator • Deputy overall planning and coordination • Jonathan Pascal Meignan • Planning and coordination of the LIU beam dump installation at BA5 and reconfiguration of BA1. • Antonio Grande Mallavia • Planning and coordination of all beamline affected activities. D. MCFARLANE

  37. The Coordination team • Franck Bais • TSO • Onsite supervision • Romuald Bihery • Onsite supervision • Cedric Halbert • Space management of the surface areas of the SPS points during LS2. D. MCFARLANE

  38. EROS Team and Organization SPS Emmanuel Paulat Emmanuel.Paulat@cern.ch Telephone: 00 41 75 411 38 70 Points: 3, 4, 5 and 7 Backup John Robert Etheridge John Robert Etheridge John.etheridge@cern.ch Telephone: 00 41 75 411 46 47 Points 1, 2 and 6 Backup Emmanuel Paulat Cyrille Patrick Bedel Cyrille.Patrick.Bedel@cern.ch Telephone: 00 41 75 411 08 04 Back Up for John Robert Etheridge and Emmanuel Paulat D. MCFARLANE

  39. Procedure to request Project Online Professional Licenses • Who? CERN users who need professional access to EN/ACE coordination schedules for CERN accelerator complex • How? https://cern.service-now.com/service-portal/article.do?n=KB0005844 D. MCFARLANE

  40. On-line course "controlled area refresher" needed to access SPS or NA target area • In order to keep your access to SPS (all access points) in 2019, you must complete, preferably before the end of January 2019, the online course “Controlled area – refresher” on lms.cern.ch: • https://lms.cern.ch/ekp/servlet/ekp?CID=EKP000040626&TX=FORMAT1 • In case you have not yet done the pre-requisites below, you will have to do these online courses first: COMPLETE THIS COURSE A.S.A.P!! D. MCFARLANE

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