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DFS Support to Field Operations

ISRAELI Procurement Seminar 25 October 2010. DFS Support to Field Operations. Melva Crouch Logistics Support Division (LSD) Department of Field Support (DFS). UN DFS Logistics Support Division. Outline. Who – where - what Scale of Effort – What we support How we do it Way forward.

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DFS Support to Field Operations

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  1. ISRAELI Procurement Seminar25 October 2010 DFSSupport to Field Operations Melva Crouch Logistics Support Division (LSD)Department of Field Support (DFS) UN DFS Logistics Support Division

  2. Outline • Who – where - what • Scale of Effort – What we support • How we do it • Way forward UN DFS Logistics Support Division Page: 2

  3. Department of Field Support (DFS) The Department of Field Support(DFS) is to provide support to United Nations field operations in the areas of personnel, finance, logistics, communications, information technology and other administrativeand management issues. Page: 3 UN DFS Logistics Support Division

  4. UN DFS Logistics Support Division DFS Structure Conduct & Discipline DFS Executive Office Senior Leader Appointment Information & Coms Technology Division Field Personnel Division Field Budget & Finance Division Logistics Support Division Field Tech and Security Service Field Coms and IT Ops Service Operations Service Performance Reporting Service Specialist Support Service MOU & Claims Section Specialist Support Service Transport & Movement Service UNLB Logistics Base Operational Support Service

  5. LSD Mission Statement The Logistics Support Division (LSD) is to provide timely and effective logistics support to field missions to enable them to achieve satisfactory results in meeting mandated objectives. Page: 5 UN DFS Logistics Support Division

  6. UN DFS Logistics Support Division Logistics Support Division Logistics Support Division Aviation Safety Section Specialist Support Service Transport & Movement Service Operational Support Service UN Logistics Base (UNLB) Administration Engineering Section Movement Control Section LogOps Section Logistics Supply Section Air Transport Section SDS Unit Surface Transport Section Medical Support Section Aviation Safety Section Comms & IT Cartographic Section GIS Centre ESDC SAOC COE & PM Section Aviation Safety Regional Office

  7. Deployment of UN Uniformed Personnel CIC Annual Review of Global Peace Operations 2010

  8. UN DFS Logistics Support Division Scale of Effort • 122,033 peacekeepers deployed in 18 DPKO-led Missions • 17 DPA-led Special Political Missions • 22,437 civilian staff of which 2/3rd are national staff • 270 aircraft, 17350 vehicles, $1.25m of fuel consumed daily • 20 hospitals and 284 smaller clinics • 11m liters of water provided daily • 300 MW power generated daily • 85,000 phone calls/24 hours and 3.5M emails/month. • 449 satellite earth stations deployed. • 40,000 desktops, 2,800 servers, 10,000 radios. • 250,000 job applications received last year. • Current peacekeeping budget is $7.26bn

  9. UN Missions are HIGH RISK Activities Geographic and environmental Operational Not always “peace to keep” Risk UN DFS Logistics Support Division Page: 9

  10. Challenges to Mission Support • Short timeline for mission deployment • Complex, multi-component missions • Logistically challenging environments • More TCC with limited COE self-sustainment capability • Procurement lead time • Personnel recruitment lead time • Increased reliance on service contractors • Contracts Management • Safety and security Page: 10 UN DFS Logistics Support Division

  11. Logistic Challenges 1400 miles DARFUR UN DFS Logistics Support Division Page: 11

  12. Field Conditions UNIFIL(GhanBatt) UNMEE Logistics Base (Dekemhae) UNMIK (Sector HQ, Gjilane) UNAMSIL HQ (Mammy Yoko) Bridging Site UN DFS Logistics Support Division Page: 12

  13. UN Logistics Base (UNLB) UNMIK UNLB ● UNHQ UNOMIG ● ● ● ● UNTOP UNIFIL ● ● UNDOF ● ● UNFICYP ● ● ● UNAMI UNMIN UNAMA UNSCO ● UNTSO ● UNMOGIP ● MINUSTAH MINURSO UNMIS ● ● UNOGBIS UNMEE ● BONUCA ● ● ● ● UNIOSIL ● UNMIL ONUCI ● BINUB MONUC UNMIT Located within 5,000km; 6hrs of 17 out of 20 missions Page: 13 UN DFS Logistics Support Division

  14. Ways to Respond • Rapid deployment capability, which includes: • Standby arrangements for troops and police; • Rosters of key civilian staff; • Pre-mandate financial commitment authority • Equipment stocks (SDS). Page: 14 UN DFS Logistics Support Division

  15. Mission Support Resources • Equipment • Strategic Deployment Stocks (SDS) • Transfers from other missions • Procurement • Contingent Owned Equipment (COE) • Host Nation support. • Commodities and Services • System contracts • Short-term contracts • Long term contracts • Self-sustainment • Letters of Assist (LOA’s) • Host Nation support. Page: 15 UN DFS Logistics Support Division

  16. Ways to Respond – Procurement • Missions - Local Procurement Authority • Missions - with direct support and assistance of UN PD and LSD • Reliance on SDS • Reliance on Systems Contracts • Use of Letters of Assist (LOA’s) • HQ Procurement Page: 16 UN DFS Logistics Support Division

  17. Acquisition Lead Times 40 – 60 Office Furniture Field Defense Stores 50 – 60 D 70 – 80 D Water Treatment Units Medical Clinics (Level 1) 60 – 90 Days 60 – 100 Days Accommodation Facilities Heavy Duty Generators 90 – 120 Days Light Vehicles 90 – 140 Days Armored Vehicles 180– 210 Days 60 – 270 Days Material Handling Equipment 120 – 360 Days Logistic Support Vehicles UN DFS Logistics Support Division Page: 17

  18. SystemsContracts • Deliverables required on a recurring basis for an extended period of time • Minimize time-consuming and repetitive solicitation processes • Mitigate Procurement lead time • Achieve lower unit prices - consolidated volumes • Secure competitive prices for the duration of the contracts UN DFS Logistics Support Division Page: 18

  19. Systems Contracts SSS: • 75 systems contracts - $832 Million • Lead times 30 to more than 180 days TMS: • 42 systems contracts - $697 Million • Lead times 120 to 360 days

  20. One-off Procurement Provision of special equipment in small quantities. Infrequently required. No justification for Systems Contract. Examples: - Specialized Police and Security items. - GIS Hard and software. - Avian Flu Readiness Program. UN DFS Logistics Support Division Page: 20

  21. Mission Services Contracts Rations, Catering or Rations/Catering 14 Contracts , value US$1.1 billion – approx US$500m pa. Fuel From single product/single location, to full turnkey POL operations. 107 contracts, value US$1.22 billion through 2012 UN DFS Logistics Support Division Page: 21

  22. Mission Services Contracts Multiple Capability Logistics Support Contracts Contracts incorporating a range of services e.g.: construction, camp support services, rations/food services, vehicle maintenance, airfield services, medical support services; UN DFS Logistics Support Division Page: 22

  23. Letters of Assist Provision of equipment and services, not available on the commercial market in the time available or severely affected by import and export restrictions. eg: Weaponry and Ammunition Military Training Services Logistics Capacity Services Strategic deployment UN DFS Logistics Support Division Page: 23

  24. Approach uncertainty and ambiguity in a thoughtful, rational and acceptable manner. Facilitate decision making. Help managers prioritize resource allocation according to the highest ranked potential risks. Provide tools that help to establish a "big picture" overview of their activity. Build greater trust and confidence amongst the stakeholders and with suppliers. Ways to Respond – Risk Management UN DFS Logistics Support Division Page: 24

  25. Supply Procurement Ration Packs Fuel Accoutrements and Medals Observation Devices Body Armor UN DFS Logistics Support Division Page: 25

  26. Engineering Procurement Generators Water Purification Prefabricated Bridges Hard wall Accommodation UN DFS Logistics Support Division Page: 26

  27. Surface Transport Procurement Examples of the surface transport fleet UN DFS Logistics Support Division Page: 27

  28. Air Transport Operations UN DFS Logistics Support Division Page: 28

  29. Strategic Movement Movement Control activities UN DFS Logistics Support Division Page: 29

  30. LSD – The way forward • Integrated, global and modular Supply Chain in support of DPKO – DFS and the UN family • Upfront procurement capacity • Revised systems contracts • Move to ERP and IPSAS • “Environmentally friendly” Supply Chain • Autonomous UN compounds • Integrated Property Management • Partnerships UN DFS Logistics Support Division Page: 30

  31. Global Field Support Strategy Simplify processes and improve delivery Four Pillars: • Financial • HR • Regional Service Centres • Modularization • SDS and support of startup • Enabling capacity

  32. New Technologies Cameras and motion sensors Satellite and aerial reconnaissance Night vision Acoustic and seismic sensors Radio monitoring Radars Specialized COMMS Other technologies GIS UN DFS Logistics Support Division Page: 32

  33. Surveillance – Special Tools • Autonomous precision guided Parafoil systems • Use of Robotics & Special Tools UN DFS Logistics Support Division Page: 33

  34. Thank You QUESTIONS ? UN DFS Logistics Support Division Page: 34

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