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Understanding Common Education Data Standards (CEDS): A National Collaborative Initiative

Common Education Data Standards (CEDS) is a national effort to establish voluntary, unified data standards for key education data elements across P-20 sectors. It aims to streamline data sharing and comparison, ensuring accurate and timely data to inform decision-making. CEDS provides a robust vocabulary, tools, and models to align and integrate education data from various institutions. This collaborative initiative seeks to enhance the quality of data across states and educational levels, thereby improving educational outcomes and policy decisions.

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Understanding Common Education Data Standards (CEDS): A National Collaborative Initiative

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  1. http://nces.ed.gov/programs/CEDS

  2. Why CEDS?201

  3. Why CEDS? 201 • What are Common Education Data Standards? • What is CEDS? • Why do we need it? • Development: Who & How? • What does CEDS provide?

  4. Common Education Data Standards What are we talking about?

  5. Data standard: an agreed upon set of data names, definitions, options & technical specs Education institutions across P-20usemanydifferent data standards. But, there are certain data we allneed to understand,compare & exchange. For these, we need a common education data standard.

  6. FOR EXAMPLE: Demographic data Imagine... Your State PreK Program has a child also enrolled in Child Carethat uses a different education data standard.

  7. Here’s a child: Matthe SmithIII Race = Guamanian Gender = M Hmmm… Did you mean: Matthew ? Smith ? Suffix = III ? Race = NHOPI ? Sex = M ? State PreK Program Child Care

  8. FOR EXAMPLE: Demographic data Imagine... A studentfrom a high school in State Aenrolls in auniversity in State B that uses a different education data standard.

  9. Here’s a new student: Jonatha TsumuraII Race = Japanese Gender = M Hmmm… Did you mean: Jonathan ? Tsumura ? Suffix = II ? Race = Asian ? Sex = M ? High School in state A IHE in state B http://www.flickr.com/photos/squirmelia/247620009 http://www.flickr.com/photos/lmbernhardt71/5628965373

  10. The PINT is: The P-20 community needs a COMMON VOCABULARY for education data.

  11. What is CEDS?

  12. What is CEDS? • A national collaborative effort to develop voluntary, commondata standards for a key set of education data elements • A vocabularyincluding standard definitions, option sets & technical specifications to streamline sharing and comparing Voluntary Common Vocabulary

  13. Why do we need CEDS? Accurate, timely, and consistent data to inform decisionmaking Share & compare high quality data within & across P-20 sectors

  14. is Not: CEDS Required All or nothing A data collection An implementation Solely an ED undertaking A federal unit record system

  15. CEDS: Who & How?

  16. How do we get it done? • Assemble stakeholders representing the field • Use existing sources of standards • Check alignment with the field • Review ideas with the public • Model elements • Place in tools • Release

  17. CEDS v2 Stakeholders (1 of 2) • State Agencies • State Education Agencies • State Higher Education Agencies • Social Services Agencies • Local Education Agencies • K12 • Head Start • Social Services • Institutions of Higher Education • Public • Private • Community Colleges

  18. CEDS v2 Stakeholders (2 of 2) • U.S. Department of Education • NCES (SLDS, IPEDS) • EDFacts • Office of Educ. Technology • U.S. Health and Human Services • U.S. Department of Labor • Interoperability Standard Organizations • Education Associations • Foundations • Financial Student Aid • Office of the Undersecretary • Special Education

  19. Version 2 Development Draft One released for public review July─August 2011 Stakeholder Group meetings; development Spring─Summer 2011 Evaluation & planning Fall 2010

  20. Version 2 Development (continued) Stakeholder Group meeting; development December 2011 Final Draft released for public review October 2011 Stakeholder Group meetings; development Fall 2011

  21. Version 2 Development (continued) Released FINAL Version 2 standard January 2012

  22. What does CEDS provide?

  23. CEDS provides: • Powerful Stakeholder Tools & Models • Data Alignment Tool • Logical Data Model A Robust & Expanding Common, Voluntary Vocabulary drawn from existing sources

  24. Standard Information: The Basics Element Definition Hispanic or Latino Ethnicity Option set Yes No NotSelected Domain K12 Entity K12 Student Related Use Cases

  25. CEDS Logical Data Model Comprised of 2 distinct views: • Domain Entity Schema (DES) • A hierarchy of domains, entities, attribute categories, and attributes organizing and assigning elements to specific entities • Used primarily by people as an index to search, map, and organize elements • Normalized Data Schema (NDS) • The NDS Logical Model provides a standard framework for integration of P-20 data systems through a well-normalized “operational data store” • NDS factors the entities and attributes of the DES with standard technical syntax and 3rd normal form

  26. Entity Relationship Diagram (ERD)

  27. CEDS Alignment Tool Web-based tool that allows users to: • Import or input their data dictionaries • Aligntheir data to CEDS • Comparethemselves with others • Analyzetheir data in relation to various other CEDS-aligned efforts

  28. CEDS Use Case Generator Tool Builds on the CEDS Alignment Tool and allows stakeholders to: • Generate specificandrelevantmaps to a growing pool of CEDS aligned use cases

  29. 1.We need standards2.CEDSishere3.It’s aGroup Effort4.It’s for P-205.It provides Elements6.It’s got a Data Model7.It’s got Powerful Tools RECAP

  30. For more information, visit: http://ceds.ed.gov

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