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Fund Manager Basics Post-Award

Fund Manager Basics Post-Award. Accounting Resources. UCLA Accounting Manual UCLA Accounting Class – Course #001 ALL fund managers should take this class!. Understanding the FAU. Location – Designates which campus within the UC system. UCLA = 4. Account – see following slides

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Fund Manager Basics Post-Award

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  1. Fund Manager BasicsPost-Award

  2. Accounting Resources • UCLA Accounting Manual • UCLA Accounting Class – Course #001 • ALL fund managers should take this class!

  3. Understanding the FAU • Location – Designates which campus within the UC system. UCLA = 4. • Account – see following slides • Cost Center – Cost Centers are either PI or Operational • Fund – is a discrete monetary source. Each contract, grant, new service, or auxiliary activity is given a separate fund number, which is established and controlled by the University (EFM or Accounting).

  4. Understanding the FAU • Project – can be used to identify a group of activities that require financial tracking. The project field is established and controlled by the Department. • Sub – combines groups of expenditures for reporting. • Object Code – used to break expenditures into categories. Object codes are established and controlled by the University. • Source – can be used to best meet the needs of the Department, such as breaking down an expense into a lower subset or classification, similar to a Project Code. Departments are allowed to establish and control the Source field.

  5. Recharge ID # • The Recharge ID # is a shorthand for the Loc-Account-CC-Fund-Sub, and is essential when ordering good and services from certain on-campus UCLA vendors. • Recharge IDs are made up of 4 alpha/numeric characters, e.g. MV22. • To establish, close or reinstate a Recharge ID, complete the Recharge ID Request Form online.

  6. Account Function

  7. Fund Ranges

  8. Sub Codes • 00 – Academic Salaries • 01 – Staff Salaries • 02 – General Assistance Salaries • 03 – Supplies and Expense • 04 – Inventorial Equipment • 05 – Special Items (i.e. travel & student stipend fees) • 06 – Employee Benefits • 07 – Special Items (i.e. student tuition fees, subawards) • 08 – Special Items (i.e. unallocated appropriations) • 09 – Recharges • 9H – Overhead

  9. Type Entry (TE) Codes

  10. Operational Cost Center Definitions • Link to the full list of Operational Cost Centers • Common Operational Cost Centers: • 1A – Academic Patient Care Salaries • 1B – Academic Research Salaries • 1C – Academic Teaching Salaries • 2D – Division Teaching Administration • 2E – Division Research Administration • 2X – Department Teaching Administration • 2Y – Department Research Administration • 3H – Housestaff Salaries • 3P – Postdoctoral Scholars • 3M – Clinical Education Programs • 3X – General Teaching Programs • 3Y – General Research Programs • 4R – Research Recruitment

  11. Recommended Courses for Fund Managers • Link to List on DOM ORA Website • UC Learning Center site (LMS)

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