IP Telephony Phase II Rollout

1. IP Telephony Phase II Rollout OIT ComTech

2. Outline • Why are we meeting? • Roadmap • Old versus New System • What happens now ? • Deployment objectives • Phone Catalog • Training • Questions

3. IP Telephony Phase II Why We Are Meeting Today • Since 2007, ComTech has converted 5,500 telephone lines from AT&T Centrex service to the ComTech supported Cisco Call Manager • All Voice Mail users transitioned to Cisco Unity Voicemail – Unified Messaging deployed • Phase II – Convert remaining AT&T lines to VoIP

4. IP Telephony Phase II Roadmap • Approximately 5,500 Centrex lines remain on the AT&T network. Converting these lines to Cisco provides the following advantages: • Replaces the aging Meridian sets with Cisco IP handsets • Advances the deployment of Cisco’s Unified Communication suite • Significant cost savings to the University.

5. IP Telephony Phase II Goals & Tasks • Convert ~100 telephone sets per week • 15 month project duration • Data collection (inventory every telephone to be transitioned) • Update campus systems: E-911, ITRACS, MySoft, etc. • Deployment of Cisco sets and retrieval of Meridian sets

6. IP Telephony Phase II This project is fully funded by OIT and the following types of sets will be converted: • All Meridian digital sets • All analog sets with appearances on Meridian sets which were not converted as part of phase I (Includes fax lines, PC Modem, etc.) • NOTelevators, fire alarms, security alarms, blue lights, freezer/lab sensors, analog lines already converted to IPT, etc

7. How do we determine the sets to be deployed? • Assess and recommend current telephone sets to be scheduled for conversion from AT&T to IPT • Review current business call flow and recommend additional options • Verify number of lines needed & eliminate lines no longer necessary • Negotiate a final selection of phone set type, number of lines needed, business line call flow, conversion date, etc.

8. Your Current System (AT&T Centrex) • Centrex is a basically normal single line telephone service but with features added including call forward, call transfer, toll restriction, call hold, etc. • Dedicated voice circuit – Twisted copper wire connects each phone to the AT&T Morgan Street Central Office • Central Office provides connectivity to other telephones locally & around the world • ComTech pays more to AT&T for service than we charge you

9. Your Future System (Cisco Call Manager) • Voice over IP (VoIP) is a feature rich IP based telephony system that is managed and administered by NC State University. • Transmission is accomplished by sampling, digitizing, and addressing packets to transport to a destination across a data network. • Call Manager provides connectivity to other IPT telephones locally on campus LAN & around the world in the traditional PSTN way. • ComTech pays less to AT&T for service

10. Benefits to VoIP • Reduced costs >?? • Simplify the provisioning of phones • Shortened MAC Intervals • On Line Self-service • Move your own (Future) • Offer latest telephony features to campus community

11. What should we expect during the rollout? • The entire building will cutover at one time • One team will be assigned to work with your building • Meeting to review the proposed solution

12. What should you expect at our individual meeting? • I will review your current business setup • I will gather your input regarding your current setup • We will review the proposed solution • Discuss what user information will be verified by a member of your staff • Cut date will be discussed and confirmed

13. What should the end user expect? • Your primary line will now be located as line one • Minimal disruption to connect the phone • An opportunity to use new set before transfer of service Training is provided and it is highly encouraged that you attend class

14. What should we expect during the rollout? • Sets dropped off several days before transfer of service for customer to familiarize themselves with new phone • Dual service on phones until cutover to new service • Minimal phone service outage expected • Data connectivity will be moved as part of the process • Final walkthrough the day before the cut to answer any outstanding questions • Collection of legacy sets after install

15. IP Telephony Phase II Training Comtech will provide user training to campus for the duration of the project. Two times per week hands-on training is provided at Avent Ferry Technology Center.

16. IP Telephony Phase II Training Topics Understanding your set Call Stacking Web base User Options User tutorials Basic Troubleshooting Register for class: http://webapps.ncsu.edu/classmate/

17. Phone Catalog

18. Cisco 6921 • 2 Line Set • Speaker Phone • Caller-ID • Base model set

19. Cisco 6941 4 Line Set • Speaker Phone • Caller-ID

20. Cisco 7942 • 2 Line Set • Speaker Phone • Caller-ID

21. Cisco 7962 • 6 Line Set • Speaker Phone • Caller ID

22. Cisco 7962 / 7915 • 6 Line Set • Speaker Phone • Caller ID • Add-on Module available

23. What if we want to upgrade to a different set?

24. What if a phone is not covered by the project?

25. Comtech Resources • OIT training: http://webapps.ncsu.edu/classmate/ • ComTech Website: http://oit.ncsu.edu/telephony • Phone Accessories: http://oit.ncsu.edu/telephony/phone-accessories • Request for service: https://comtechapp.oit.ncsu.edu/webapp • Reporting problems: tele@remedy.ncsu.edu or call 5-7099

26. Questions