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Plan-driven Procurement

Plan-driven Procurement. SAP Best Practices for Retail. Purpose, Benefits, and Key Process Steps. Purpose

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Plan-driven Procurement

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  1. Plan-driven Procurement SAP Best Practices for Retail

  2. Purpose, Benefits, and Key Process Steps • Purpose • With Operational Assortment Planning and Control (OAPC), articles and quantities will be specified for ordering, both for delivery to the stores and put away quantities for the distribution center. • Benefits • Permanent matching with the target values from the assortment plan • The result of the whole planning process is the purchasing list with articles to be ordered • Key Process Steps • Determination of the product mix for the different store cluster • Determination of the store allocation; initial buy, flow through, put away • Quantity planning and prepack definition at color and sizes (one or two) level

  3. Required SAP Applications and Company Roles • Required SAP Applications • SAP SAP enhancement package 5 for SAP ERP 6.0 • Company Roles • Retail Seasonal Purchaser • Retail Assortment Planner

  4. Process Flow Diagram Plan-driven Procurement Event MAP Retail Seasonal Buyer Add new order list item Release Purchasing List item Show Logistic Status (Optional) OAPC – Create Purchasing List Release Report Execution Create Grouped Purchase Order Document Ungrouping an item in a grouped purchase order document Subsequent Processing Synchronize between PO and allocation table Allocation table list Generate the allocation table (based on detailed assortment planning Create Purchase Order Document OTB-Procurement OTB-Monitoring OTB-Procurement Create Purchase Order: positiv OTB-Check Create Purchase Order: negativ OTB-Check Special Release -Accepting Retail Masterdata Specialist Display Master Data for Planned Articles for the fashion process

  5. Process Flow Diagram Plan-driven Procurement Event Layout Workbench Purchasing OAPC Retail Seasonal Buyer Display Transportation Times Display Transportation Chain Retail Assortment ECC Planner Assign assortment users to the assortment (layout module) Release the layout module version Create a general assortment Create a layout module version and assigning a fixture Assign articles to layout module verison procedure

  6. Scenario – Seasonal Procurement This scenario is made up of several building blocks containing the preconfiguration required for the Seasonal Procurement scenario. Building blocks can help you to implement the solution and put into production quickly. To illustrate the scenario presented in this overview document, the business view, the interaction view, and the component view, provide three different perspectives on the business scenario. Business View The business view shows the business partners participating in the Seasonal Procurement scenario, the entire scope of the business processes, and the benefits for the parties involved. Component View The component view shows the processes and technical components that are involved in the Seasonal Procurement scenario. Overview

  7. Features (1/2) Determination of the product mix for the different store cluster Permanent matching with the target values from the assortment plan Determination of the store allocation Initial Buy/Flow Through Put away Quantity planning and prepack definition at color and sizes (one or two) level The result of the whole planning process is the purchasing list with articles to be ordered Operational Assortment Planning and Control (OAPC)

  8. Features (2/2) Target values are shown and aligned (e.g. sales volume) Usage of planned articles (article shells), existing articles, pricat Include colors, plan colors Up to 3 characteristics can be used (e.g. size, length, width) Usage of quota-scales Scheduling Rough calculation of prices Transfer of planned data to the purchasing processes Monitoring of the follow up processes Operational Assortment Planning and Control (OAPC)

  9. pre-agedprocesses targets from merchandise plan capacity plan strategic assortment planning Reports BW ERP planning of the articles that should be available in the stores OAPC planning of article shells Reports planning of the quantities detailled planning of articles quantity details at color/size level (prepacks)prepack-assignment masterdata allocation Purchase order management Operational Assortment Planning and Control - Process

  10. Features Efficient and user-friendly workplace for a purchaser with a widespread work area Integration with planning process Fast data entry for further line items and the possibility, to order new article without complex article creation Integration of contract processes Calculation of timelines for individual articles Control of conditions, messages, additionals, order dates … The operative purchasing processes is linked to the planned budgets (OTB buckets) coming out of the merchandise planning Seasonal Procurement

  11. Planned purchasing list items Update Generation Order List ERP OTB CHECK Order Manager (Workbench) Purchase order Order List Grouped order document Allocation Order monitoring Logistic Seasonal Procurement: Purchase Order Handling

  12. Features Budget planning on different key figures Budget control in season Special Release OTB-Check

  13. OTB Check NOT successful! ERP Purchase orders with insufficient OTB OTB Procurement (Workbench) Deadline change Quantity change PurchaseOrder change Special Release Workflowto supervisors Price change OTB: Overview of OTB Procurement

  14. Features Tracking and tracing from order date and move time Follow up activity (deadline shift, reminder, cancellation) Means of transport change within active merchandise control Order monitoring until goods receipt Purchase Order Monitoring (Scheduling)

  15. Purchase Order Monitoring (Scheduling) Purchase Order Scheduling ERP Order Monitoring (Workbench) Monitoring of schedulingtarget/actual comparison (documents) Acting view Reacting view Reaction of schedule variance (Status) Date shift Reminder Cancellation threat Cancellation Vendor compliance Supplier performance tracking Organisation

  16. Features Based on operational assortment planning and procurement, the goods can be allocated per color and size on a quantity basis to the stores Initial buy allocation based e.g. on historical sales data Assignment to the follow-on logistics processes like delivery creation, goods issue etc. Allocation is used at head office for planning, controlling and monitoring site (stores, DC) supplies. Allocation can be used to: Allocate articles to sites for the first time; Allocate promotional merchandise; Allocate stock; Allocate imported merchandise that has been procured centrally. Allocation

  17. Integration of Allocation, Purchase Order Generation and Operational Planning Preliminary Planning processes Scheduling Operational Assortment Planning and Control Status update Status update Purchasing List Line Items of Purchasing List Order Processing Allocation Order List Generation of AT on basis of PO´s with reference to Purchasing List backwards forwards Grouped Order Document OTB Check Allocation Table Purchase Order creation /maintenance Monitoring of Procurement dates Synchronization

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