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OU Fleet Service & OU Motor Pool

OU Fleet Service & OU Motor Pool. Billing and Reporting. The University of Oklahoma. differences. OU Fleet Service & OU Motor Pool use two different software Fleet Commander (OU Motor Pool) Faster (OU Fleet Service) Fleet Commander (OU Motor Pool) Daily rental vehicles Motor Pool

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OU Fleet Service & OU Motor Pool

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  1. OU Fleet Service&OU Motor Pool Billing and Reporting The University of Oklahoma

  2. differences • OU Fleet Service & OU Motor Pool use two different software • Fleet Commander (OU Motor Pool) • Faster (OU Fleet Service) • Fleet Commander (OU Motor Pool) • Daily rental vehicles • Motor Pool • Fleetservices.ou.edu • ‘Real time’ operation • Faster & eStatements (OU Fleet Service) • Long term lease vehicles • Maintenance and repair • Fleetservices.ou.edu • Updated with end of month process • Links are located on our homepage at https://www.ou.edu/fleetservices.html

  3. Fleet Commander(OU motor pool) • Access at fleetservices.ou.edu • Click the link in left navigation area • Login with OU issued 4 x 4 and password • Complete registration • All fields must be complete

  4. “My profile” • Update often • Department = reporting • Department Number = billing The Department and Department Number do not have to match in profile or reservation Your department may want to create a procedure for reporting purposes OU Motor Pool will use the Department Number for billing each month – the Department is for your use.

  5. If you have not logged in before, you will be asked to read and agree to the policies and procedures Most commonly used: “Make Reservation” “My Schedule” “My Reports”

  6. “Make Reservation” • Make reservation for you or someone else • Each person receives email notification • Must make reservation for each vehicle you need • OU Motor Pool staff cannot make reservations for you

  7. “My schedule” • Use to pull rental receipts • Must be included on reservation in some way • Click All Request • View / print from the little ‘notebook’ icon

  8. “my Reports” • Feel free to explore any of the reports • For billing reports • “Reservation Detailed Billing”

  9. “myReports” • Use “Reservation Ending Period Between” dates • Set to date range you want • Clear check marks in “Made by me”, “Made for me”, & “Show Odometer Details” • “Include Posted Charges Only” • Set a sort order • Select a report output • Select “Department” • Can select more than one department for report • Generate Report

  10. “my Reports” • Depending on output selection • Get excel sheet to ‘save as’ • Get another webpage • Talk to IT help desk for print options & setup

  11. Faster(OU fleet service) • Access at fleetservices.ou.edu • Click the link in left navigation area • Login with OU issued 4 x 4 and password • Must be set up in FAMS • Used for work orders, repairs, service charges • Used for long term lease vehicles

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