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House orientation meeting

House orientation meeting. House-specific information Good conduct Office supplies and printers Goods reception House gases Ice, dry ice and freezer room Ethanol and drug precursors Wash of lab coats Store for cell-culture consumables Glassware washing machine Autoclaves

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House orientation meeting

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  1. House orientation meeting • House-specific information • Good conduct • Office supplies and printers • Goods reception • House gases • Ice, dry ice and freezer room • Ethanol and drug precursors • Wash of lab coats • Store for cell-culture consumables • Glassware washing machine • Autoclaves • Work Environmental committee • Chemical waste • Safety procedures • Psychological Work-Place Assessment 2012 • Service agreements with partner institutes • Social committee

  2. House-specific information • Outer doorsare open from 7.30 am to 17.00 pm • Keys and keycards: Contact student helpers (1590-218) • No alarms (exceptouterdoors) or insurance • Draw blinds at night • Leavenovaluablesbehind • Whenpeopleleave or new peoplearrive, let Annette Wandahl know (awa@inano.au.dk) • Alsowhenyouchangeoffices • It is likely in yourowninterestthatpeoplecan find you on the homepage and in youroffice! • Eachgroup is required to appoint a superuser • Will becontacted for information on gas use, chemicalwaste, etc. • Superuser is required to propagate new information on theseissues • Typicallytechnician or groupleader

  3. Good conduct – sharedfacilities • 215 persons located in this house = it is verylikelythatotherpeoplewilluse the meeting rooms, kitchens, copyrooms, etc., afteryou • Therefore, remember to clean and tidy up afteryourself • Pleasefollow the userinstructions for the kitchens

  4. Good conduct – youroffice • No boxes on the floor • Removecables from the floor (pleaseuseyourofficedeskcabletray or get strips from the student helpers) • Pleasetidy up youroffices. Aligntables with rooms, etc. • Pleaseremember to do a weekly overall clean up of youroffice • Removeempty bottles, etc. – weare social, but the buildingshould not look like a party house • According to the fire authoritiesweare not allowed to cover up the windows to the offices

  5. Office supplies and printers • iNANO provides standard officesupplies. Special ordersarepaid for by the groups • iNANO ordersand pays for toners for the printers as well as printingpaper • The suppliesareavailable from the student helpers’ office (1590-218)

  6. Goods reception • Small parcels aredelivered to the student helpers’ office (1590-218) • Student helpers sign and send out e-mail upon reception • LARGE packages and palletscannotbedelivered to 1590-218 or left at the entrance (fire-escape route + non-esthetic) • Same for largeramounts of chemicals • Preferred option: Set delivery to a specificroom ”(159X-YYY) (contact person, mobile phone)” • Plan B: Set delivery to ”Building 1591, goods reception (contact person, mobile phone)” • Student helpers willassist in bringing the packages/palletsintoroom 1591-024 ifyoucannotbereached • REMEMBER: YOU ARE RESPONSIBLE THAT THE PACKAGES ARRIVE TO YOU IN DESIRED SHAPE – E.G., IF YOU ORDER FROZEN ITEMS. WE WILL DO WHAT WE CAN TO ASSIST IN RECEIVING THE ITEMS IN THE RIGHT WAY, BUT THE STUDENTS HELPER’S IS NOT OCCUPIED 100% OF THE TIME => MAKE SURE THAT YOU AS THE ORDERING PERSON ENSURES THAT YOU ARE CONTACTED FROM THE DELIVERING COMPANY UPON DELIVERY IF THE ITEMS REQUIRE IMMEDIATE ACTION.

  7. Secretariat • Annette Wandahl, Head of Secretariat:Allocation of officespaces, purchase of furniture, local liaison person for Administration Center ST • Trine Møller Hansen, Administrative Office:Responsible for registration of holiday and absence, iNANO lectures, iNANO News, ”Besøgsservice” and vice-chair of the CooperationCommittee and member of the Committee for Work Environment • Rebeca Thostrup, PhD Administrator:Responsible for iNANOschool and webmaster for the iNANO homepage. Super user in CWT and AURUS • Student helpers:Keys and accesscards, booking of rooms and ordering of food for meetings, purchase of officesupplies, business cards, etc. Update of mailing lists, handling of mail, etc.

  8. House gases & LIQUID NITROGEN • Expenses covered by the groups • Nitrogen 4.6 • Gaseousin labs • Liquid: • Eachgroupcan ask for a PIN code from Lutz Lammich (lutz@inano.au.dk) • All users must get an introduction from Lutz • Billing every 3 months • Argon 4.6 • Anhydrous CO2 4.0 • Propane • In case of problems: Contact Maintenance (nat2service@science.au.dk) • Important: If youforsee or detectedhigher-than-normal use, super-usersshouldadvice Maintenance • Onlythroughresponsibleusecanweguarantee stable supplies • Billing every 3 months

  9. Ice, dry ice and freezerroom • Ice (1592-111): Claus Bus (cb@mb.au.dk) • Dry ice (1591-111): Rita Rosendahl (ritah@mb.au.dk) • Freezerroom • Reorganisation coming up

  10. Ethanol and drug percursors • The house has a permit to buyundenaturedethanolwithouttaxes (about 150 kr/liter!) • Buy yourownethanol (96%, 99.5%) • Send a copy of the invoice to Bente Olsen (beo@chem.au.dk) • In IndFak: Beforeapproving the invoice, print a pdf of the invoice • The taxauthoritiescanmakecontrol visits • If we do not have the papers in order, wewillbecharged the 150 kr/liter in taxes • The house has a permit to buy drug precursors (i.e. acetone and manyothers)

  11. Wash of lab coats • Purchase of lab coats done by eachgroup • Delivery once per week (Thursday) • Each coat must be labelled with ”iNANO”, group initials, and person initials • When dropping off items without an updated label, put them in a clear plastic bag labelled with the desiredtext (put the label into the bag) • The washingcompanywillthen label the items beforewashing • Drop-off and pick-up in washingroom in 1592-111 • Clean items willbesorted and placed in the cupboards • Washingexpensesarecovered by iNANO • Contact person: Bente Olsen (beo@chem.au.dk) Drop-off Pickup

  12. Store for cell-cultureconsumables • Person in charge: Rita Rosendahl (ritah@mb.au.dk) • Products from Invitrogen and Fisher Scientific (Rita Rosendahl) • Products from Hounisen (Claus Bus) • Beforeusing the store, contact Rita or Claus

  13. GlasswareWashingmachine • Outlook booking calendar (1592-111 Laboratorieopvask) • Whenyou book, pleaseobserve the length of yourwashingprogram • Most washingtaskscanbeperformedwith the standard 1 hourprogram • Washing-up liquid and neutralizingliquidis on the house • General rules for glasswareapply: no labels, noautoclave tape, caps removed from blue-capbottles • The washingroom has beenequipped with sinks for rinsingawaymost dirt from yourglasswarebefore final cleaning • Glasswarecontaminated with organic/foul-smellingwaste must becleaned in the fumehoodequipped with 3 sinks. • Contact person: Ove Kristian Lillelund (okl@mb.au.dk)

  14. Media and wasteautoclaves • Responsible person: Claus Bus (cb@mb.au.dk) • Autoclave for sterilisation of media, buffers, glassware etc. is situated in room 1592-024. • One run willtake 2 hours. • For instructions – ask Claus Bus • Booking of the autoclaveshould not beneeded. • Waste-autoclave is situated in room 1592-018. • One run willtake 3 hours. • Therewillbeonly 3-4 users of the wasteautoclave(Claus Bus, Ove Lillelund and a user from each of the otherbiologicalwaste-producinggroups) • For instructions – ask Claus Bus

  15. Work Environmentalcommittee • Contact persons: • Head/Responsible: Niels Chr. Nielsen • Offices: Trine Møller Hansen/Morten Foss • Basement laboratories: Morten Foss • Molecularbiologylaboratories: Ove Lillelund • Chemistrylaboratories: Kurt Gothelf • Cleanroom: Anpan Han and Pia Bomholt • http://inano.medarbejdere.au.dk/committee-for-work-environment/ • Chemists (in anygroup): Needsafetycourse at the Department of Chemistry • Chemistrygroups: contact Peter Hald (ph@chem.au.dk) • Others: contact Morten Foss (foss@inano.au.dk) • Others: Supervisor/lab technicianresponsible for lab safetyintroduction

  16. Safety • Evacuation plans have beenplaced in all corridorsthroughout the house • Meeting point in case of fire is the lawntoward Langelandsgade • Fire equipment (fire extinguishers and blankets) is available in manycorridors and laboratoriesalready and willbeavailablethroughout the house • A defibrillator is availablein the entrance hall of building 1590, readilyaccessible from Gustav Wieds Vej and Langelandsgade • A firstaid kit is avilable at the student helpers’ office (1590-218) • Group leadersareresponsible for instructing students and groupmembers and for inforcinggoodlaboratorypractice • No lab coats in the foyer at any time • Never carryusedlaboratoryglassware, lab samples, lab waste etc. through the foyer

  17. Fire alarm locations on groundfloor

  18. Chemical waste • It is important to handle chemical waste carefully, and to safeguard the safety of those who transport and handle your waste! • Only use approved waste containers (5 liters UN 3H1/X) found in 1590-051 • In case less than 10 containers are left, please contact Jeppe Kristensen (jk@chem.au.dk). • Full containers should be transported to the waste room without delay • Each of the large barrels in 1591-051 should be used for only one type of waste • Point of contact: Morten Foss (foss@inano.au.dk)

  19. Any other business… • The localcrew (Tonni Larsen and Niels Christensen) is dedicated to buildingmaintenance • Includeselectricity, A/C, coolingwater, etc. (everything ”inside the walls”) • Submit a new taskthrough e-mail: nat2service@science.au.dk • Your e-mail willberead by not just the in-house crew but all of NAT2 • Faster response time • Betterplanning • Ensuresthatyourtaskwillbecompleted • Cleaningrequests: Team leaderAnita Holme: holme@science.au.dk • Whenworkshops needbeinvolved, contact the relevant institute workshop • New installations (including all types of connections), repairs, etc. • Laboratory organization/planning (new laboratories, large installations): Peter Thostrup (thostrup@inano.au.dk), Kaj Michael Jensen (kmj@inano.au.dk), and Niels Chr. Nielsen (ncn@inano.au.dk) - PRIOR to applying for new equipment etc.

  20. Psychological Work placeassessment 2012 • A contact group has been established to analyze and suggest action in response to the report. • 3 subgroups each representing a larger group of employees: • Technical and administrative staffOve Kristian Lillelund and Trine Møller Hansen • Junior VIP (postdocs, scientific assistants & PhD students)Line Hansen, Christoffer Tyrsted and Mads Sloth Vinding • Senior VIP (professors, associate and assistant professors)Morten Foss and Henrik Birkedal • All iNANO employees have been encouraged to participate in the work and come up with suggestions • The contact group has discussed the results of the report as well as suggestions and agreed on a plan of action

  21. Fourareas have beenidentified in our plan of action: • 1. Strengthing of our social community • 2. Improvingcommunication • 3. Clarification of careerpaths • 4. Improvingwell-being at the workplace • Over the comingmonthsinitiativeswillbe made on all fourareas. • Follow the work at http://inano.medarbejdere.au.dk/psychological-work-place-assessment/

  22. Service agreements with partner institutes • Chemistry • Chemical wastedisposal • Safety course (contact Peter Hald, ph@chem.au.dk) • Access to chemistry ”store” for chemists • Assistance from workshops for chemists • Molecularbiology • Support for washingmachine and autoclaves • Assistance from workshops for molecularbiologists • Physics • Cleanroom (Technical Manager Anpan Han) • Two part-time lab technicians (Pia Bomholt, John Lundsgaard Hansen) • Assistance from workshopsfor physicists at ”internal” price

  23. Social Commitee • Members: • Victoria Birkedal • Rita Rosendahl • Lisbeth Andersen • Duncan Sutherland • Ken Howard • Rebeca Thostrup • Goals: • Increase the interactionsbetweenpeople in differentgroups and differentlevels in the house • Efforts to reduce stress within the house through social networking • Make gooduse of the general spaces in the house 

  24. Contact information Annette Wandahl Trine M. HansenRebeca Thostrup LutzLammichClaus Bus Rita Rosendahl

  25. Contact information Bente Olsen Ove Kristian Lillelund Morten Foss Kurt V. GothelfPia Bomholt Peter Hald

  26. Contact information Jeppe KristensenAnpan Han

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