Annual Inservice

1. Annual Inservice September, 2011

2. Welcome • Please SIGN IN • Please Wear your NAME TAG • AGENDA • Format of the Day • Handouts • For your Binder • Notice of Procedural Safeguards • Pick up at break, lunch or at the conclusion of in-service • Bundled in sets of ten

3. STRENGTHS-BASED IEPS

4. Strength-Based Meetings • Find a room that supports those in attendance. • Computer and Printer • Sit next to the parent • Have copies available for them to view or project on the board • Common playing field • Nothing is decided outside the IEP meeting Strength-Based IEPs

5. Strength-Based Meetings • Timing & Consensus • Plan ahead • Check Re-evaluation Date • Involve all players Strength-Based IEPs

6. ANNUAL REVIEWS POWER IEP

7. Student Information Page

8. Update Student Information (Edit Student Information) “THE BRAIN” Student Information Page

9. Set up information provided for you • IEP Access • Secondary IEP Access • District: • First Name: • Middle Name: • Last Name: • Student ID Numbers SIS District ID Number • DOB: • Active: Ineligible: • District: Programs • RTI • Referral • IEP • ISP • 504 • DS/Medicaid • RIN: - • Notes: Student Information Page

10. Information Perandoe Reviews and Edits Each Time Paperwork is Submitted to Perandoe Evaluation Data • Last Evaluation: • Initial Evaluation Consent: • Re-evaluation Consent: • Next Annual Review: Student Information Page

11. Eligibility • Primary • Secondary Student Information Page

12. Evaluation Data & Eligibility Student Information Page

13. Student Placement Information • Current Year • Grade: • School Year: • Case Manager: • Home School: • Private Parochial (if needed): • Serving School: • Anticipated HS Graduation: • Next Year • Grade: • School Year: • Case Manager: • Home School: • Serving School: Student Information Page

14. Student Placement Information Student Information Page

15. Student Information • Gender:     Ethnicity: • Student's Primary Language: • Student Phone: • Address:  • Address Updated On: (Set To Today) • City, State, Zip: • Emergency Contact Name: Student Information Page

16. Student Information Student Information

17. Parent Information • Parent/Guardian: • Parent's Address:    • Parent's City, State, Zip: • Home Phone: • Work Phone: • Parent's Primary Language: • Parent's E-mail: • Parent/Guardian 2: • Parent's Address 2: • Parent's City, State, Zip 2: • Parent's Phone 2: Student Information Page

18. Parent Information Student Information Page

19. Miscellaneous • Serving District: • Home District: • School Psychologist: Student Information Page

20. Student Record -Opening Page

21. Student’s File • Chronological List of all events that effected the student’s individual education plan. Student Record -Opening Page

23. Preparing for a New Event –Duplicating a Record • Duplicating an IEP allows the user to edit previous information entered into a record. • Duplicating an IEP transfers Eligibility information with each IEP. Student Record -Opening Page

24. Steps for Duplicating IEP • Select: Duplicate IEP • Select the IEP to duplicate: Most likely this record will be marked “current” • Select New Meeting Type: (Remember you can always change the type and date.) • Enter new date • Click Duplicate • Click Ok Student Record -Opening Page

25. Changing Date and Type • Select: Edit Date/Type • Enter New Date, if necessary • Enter New Meeting Type, if necessary • Click: Submit Student Record -Opening Page

26. Create New Meeting Date • Used for Initial Meeting • Initial INA • First IEP for student who has moved to the district • With the exception of some demographic information, the paperwork created for a “New Meeting Date” will be blank. Student Record -Opening Page

27. Student’s File • List of pages on left side correspond to event highlighted in yellow • Check Marks • Red • Green, • and Black

28. Annual IEP Forms

29. Conference Summary Report

30. Conference Summary Report“Signature Page” • There is now only one signature page for everything that is done in the meeting. • Reevaluations, Manifestation Determination, etc. • Whatever is done at the meeting, there will only be one signature page generated. Conference Summary Report

31. Purpose of Conference Check All That Apply • Review of Existing Data • INA • Initial Eligibility • Reevaluation • Initial IEP • IEP Annual Review/Revision • Used for annual review • IEP Addendum • Use this option for meetings other than Annual Review Conference Summary Report

32. Purpose of Conference Check All That Apply continued • Manifestation Determination • 10 day suspension • contact Mary Jo • Graduation • Must address one year prior to graduation from high school • Must inform student and parents that services cease with a diploma • Transfer-In • Students who move in • FBA/BIP Conference Summary Report

33. Purpose of Conference Check all That Apply continued • Transition • Termination of Placement • Student is no longer eligible • This meeting must accompany an evaluation • School Psych/ Speech Pathologist/ HI/ or VI must document the required eligibility findings • Parent revokes consent • Follow the proper timelines – see page in binder • Other Conference Summary Report

34. Student Identification Information • Refresh Student Information • What is this for? • When do we use it? Conference Summary Report

35. Student Identification Information • Most of this information is populated for you because you filled out the Edit Student Information Section first • Look through each text box in this section • All text boxes should have information in them • If you don’t see a text box, then that area is filled out at the Perandoe office for you Conference Summary Report

36. Participants • Signature indicates attendance. • Check boxes to indicate the type of meeting attended (if appropriate). • Eligibility • IEP • Anyone serving in a dual role should indicate so on the appropriate line. Conference Summary Report

37. Information After Signatures • Documentation of Parent Attempts • Procedural Safeguards • Parent initials • Transfer of Rights • Include the form • Parent Copy • Parents must leave with a copy! Conference Summary Report

38. Areas That Might Be Overlooked • Placement • Three notifications • Disability Diagnosis • Annual Review Due Date • This is the date that the Annual Review will become due next year! • Type this date in PRIOR to printing the signature page. Conference Summary Report

39. When do I print the Conference Summary Report? • You can come to the meeting with this “signature page” already printed, HOWEVER • Make sure you have checked all the information for accuracy • Reevaluations – There may be a change in the disability diagnosis, therefore, you may not be able to print and sign until the team has made a disability determination Conference Summary Report

40. Present Levels of Educational Performance

41. Present Levels Page • This is an area of emphasis at the state level right now. • They are looking for concrete, measurable information. • They are checking for relatedness to the Eligibility Report Present Levels of Performance

42. Information Covered on the Present Levels Page • Student Strengths • Parental Educational Concerns • Health Information Concerns • Academic Achievement • Functional Performance • Adverse Effects Present Levels of Performance

43. Student Strengths • Student Strengths • This is one area to document general strengths. • Document what the team members say as they introduce themselves. • Summarize all strengths here to include • Likes • Academic strengths • Home • Community Present Levels of Performance

44. Parent Concerns • Parental Education Concerns • This is the only area • If parent is not in attendance, document conversations from conferences, phone calls, emails, etc. • Or, state that the parent was not in attendance Present Levels of Performance

45. Health • Health Information Concerns • Describe the student’s health here • Allergies • Medications, reasons and how administered • Concerns • Eyes • Ears • OHI – list the medical reason for the OHI here Present Levels of Performance

46. Academic Achievement • Present levels of Academic Achievement • Summarize where the student is in academics • Identify subject areas (math, writing, reading, spelling, and sometimes communication) • If not an area of concern, then document that the student is making adequate progress as related to same age peers • If the student is struggling for a non-academic reason, write the PLOAA in that manner Present Levels of Performance

47. Academic Achievement • Documentation should reflect the results of the most recent evaluation, but should not be a restatement of the evaluation results documented in the eligibility report. • For preschoolers, performance levels may include pre-academic readiness skills and developmentally appropriate cognitive skills. Present Levels of Performance

48. Functional Performance • Functional performance is related to activities associated with daily living. • This information should be stated in clear, concrete terms understandable to all IEP team participants. • Again, documentation should reflect the results of the most recent evaluation. • For students 14 ½ and older, describe student strengths and weakness within the context of his/her post-school goals. Present Levels of Performance

49. Functional Performance • Present Levels of Functional Performance • This area might include • Speech/Language • Motor • Social/Emotional • Independent Living Present Levels of Performance

50. Adverse Effects • How does the student’s disability impact his/her progress in the general curriculum • EC • Graded programs • Transition to post-secondary goals • Placement is not an adverse effect – “Student will not be with typical peers for a portion of the day” Present Levels of Performance