Class 6 – Scope Management

1. Class 6 – Scope Management Group Project 2 Project strategy – how to attack it Inception skills requirements Planning technique requirements Scope Management Scope creep & time boxes: major advantages of phases Strategies for planning phases to manage scope Team management, clear responsibilities, simultaneous tasks Client Project Bidding – Friday noon Group Project 2 meeting

2. Group Project 2 : Requirements Inception – 1st iteration Analysis – Design – Construction - Review Delivery 1. One-page executive summary Delivery 2. Strategy discussion summarizing the relevance of the details in deliveries 3 – 9 Delivery 3. Organizational Impact Statement Delivery 4. Functional Requirements Priorities Table Delivery 5. Non-Functional Requirements Summary Delivery 6. Risk Evaluation and Risk Reduction Strategies

3. Group Project 2 : Requirements Inception – early planning Delivery 7. Milestone summary (summary of phases) Delivery 8. Network diagram (overview graphic of phases) Delivery 9. Gantt chart -- for development team (MS Project)

4. GP 2 – Resources

5. GP 2 – Planning Resources

6. How does Group Project 2 compare with the client project ?

7. Class 6 – Scope Management Group Project 2 Project strategy – how to attack it Inception skills requirements Planning technique requirements Scope Management Scope creep & time boxes: major advantages of phases Strategies for planning phases to manage scope Team management, clear responsibilities, simultaneous tasks Client Project Bidding – Friday noon Group Project 2 meeting

8. Scope Management

9. Managing Scope Creep With Time Boxes Finish: 10/27 FBLA example, p. 3 in Day 5 reading: “Planning IT Projects”

10. Strategies for Planning Phases Choose phases that are meaningful to users so reviews are effective. Order your phases based on project priorities: What is urgent? What could be a quick value added? What is key to understanding requirements? What is key to determining broad based design issues? What is key to the rest of development? (reading posted for today’s class)

11. Gantt Chart View of MS Project

12. Proposed Library Control System:Major Milestone Summary Phases and MilestonesWeek Ending Date Phase 1: Preliminary Investigation Weeks 1-4 March 23 Phase 2: Design System Database Week 5 March 30 Phase 3: Administration Module Week 6 April 10 Phase 4: Resource Tracking /Search Module Week 6 April 10 Phase 5: Check-in/Check-out Module Week 7 April 18 Phase 6: Report Generation Module Week 7 April 18 Phase 7: On-line Help Module Week 8 April 27 Phase 8: Additional Functionality Module Week 8 April 27 Phase 9: Installation and System Testing Week 9 May 8 Phase 10: Documentation and Training Week 10 May 15

13. Gantt Chart View of MS Project Team management, clear responsibilities, simultaneous tasks --- all on the Gantt Chart @ detail level & Overview

14. Data includes the Phase Label, Task #, Length, Start & Finish, & “Resource” Names You can switch between the Gantt Chart view and Network Diagram views in MS Project. This is a Network Diagram with the details collapsed so only the Phases are shown.

15. Week 7 Week 6 Week 6 Week 6 Week 8 The Network Diagram view shows simultaneous work more clearly than the Gantt chart view.

16. Managing Scope Creep With Time Boxes Missing this time box led to a redefined schedule and focus.

17. At each User Review Point, check for changes in Scope, Schedule and Resources Scope Has the scope changed? Did we hit our schedule target date? Schedule Resources Have we lost team members that impact the schedule? Do we need team members with different skills?

18. EMS Scheduling Project This was a project to automate scheduling of drivers and medical staff for the City of Austin’s Emergency Medical Services.

19. Project Objectives Automate scheduling Alert managers to scheduling conflicts Staffing reports Create an electronic scheduling form

20. Preliminary DFD Monthly Schedule Overtime Daily Schedule Trades Payroll Procedure Leave Reports

21. No problem!We can do that. And now the rest of the story….

22. Training Monthly Schedule Mandatory OT list Reassignments Leave Data Vacation Payroll Continuing Education Overtime Workload Rule Daily Schedule Payroll Procedure Trades Leave Leave Accrual Holdovers City Certification Reports State Certification Callbacks Sick Time Leave Cap Unfilled Positions Overtime Per Shift OJI

23. Scope Revised: Overview of Automated Resource Management System (ARMS)

24. Overview of 3-semester plan for ARMS

25. CHALLENGE: SCOPE CREEP Hey, I have an idea! Wouldn’t it be nice if…

26. CHALLENGE: SCOPE CREEP “Some team members feel that we can code functionality easily without thinking about testing. There are a lot of complications you have to take into account for every additional requirement.” -Ameer “I think there should have been a better balance regarding how much we can/should sign up for. Some team members were too quick to sign up for new things, while others were too slow.” -Guillermo

27. SOLUTION: SCOPE CREEP Evaluation Table Gantt Chart +

28. SOLUTION: SCOPE CREEP

29. Class 6 – Scope Management Group Project 2 Project strategy – how to attack it Inception skills requirements Planning technique requirements Scope Management Scope creep & time boxes: major advantages of phases Strategies for planning phases to manage scope Team management, clear responsibilities, simultaneous tasks Client Project Bidding – Friday noon Group Project 2 meeting

30. 4 Group Project Grades:Average is 20% of final gradeGP 1 grade 1 - analysisGP 1 grade 2 - diagramsGP 2 grade 1 - analysisGP 2 grade 2 - planning

31. Group Project 1 Grade 1: 88 to 97 Grade 2 (diagrams): 85 to 95 4 grades explained appeal process

32. Group Project 1

33. Group Project 2 – Meeting now